SEC Company Response from REYNOLDS & REYNOLDS CO (CIK 0000083588) — Jun 10, 2005
REYNOLDS & REYNOLDS CO (CIK 0000083588)
Date: June 10, 2005 · CIK: 0000083588 · Accession: 0000950152-05-005105
AI Filing Summary & Sentiment
File numbers found in text: 001-10147
Referenced dates: May 17, 2005
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June 10, 2005
Craig Wilson
Senior Assistant Chief Accountant
U.S. Securities and Exchange Commission
Division of Corporation Finance
Washington, D.C. 20549
Re: The Reynolds and Reynolds Company
File no. 001-10147
Form 10-K: For the Year Ended September 30, 2004
Form 10-Q: For the Quarterly Period Ended December 31, 2004
Dear Mr. Wilson,
The following comments are in response to the staff's additional comment letter
dated May 17, 2005. For convenience of reference, our responses are organized
using the same headings and numbered captions as your letter.
Annual Report on Form 10-K for the Year Ended September 30, 2004
Consolidated Balance Sheets, page 35
Prior Comment no. 2
1. Comment
We have considered your response to our prior comment no. 2 and do not
find your reasons for omitting a consolidated balance sheet and statement
of cash flows persuasive. As previously requested, revise future filings
to present consolidated balance sheets and statements of cash flows
without segregating your automotive solutions and financial services
assets, liabilities and cash flows. Further, ensure to classify your
assets and liabilities between current and long-term pursuant to Article
5-02 of Regulation S-X.
2. Comment
As noted in our prior comment no. 2, we would not object to your
presenting "tiered" financial statements as supplemental information in
addition to your consolidated financial statements if you believe they are
useful and meaningful to investors. If you choose to present tiered
information within your primary financial statements, it should
immediately
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follow the corresponding consolidated financial statement. For example, if
you present a tiered balance sheet, it should immediately follow your
consolidated balance sheet, preferably with the word "supplemental" in the
title of the tiered financial statement. Other alternatives may be to
present this information either in a footnote to your primary financial
statements or in a separate statement following your primary financial
statements as supplemental information. In addition, when "tiered"
financial statements are presented, your disclosures should include an
explanation of why the information is being presented, and if presented
for selective financial statements (balance sheet only, for example), you
should explain why. Finally, we would expect the company's audit report to
include any such supplemental statement that you file.
Management's Responses to Comments 1 and 2
At the SEC's request, future filings will include consolidated balance
sheets and statements of cash flows without segregating automotive
solutions and financial services. Assets and liabilities will be
classified between current and long-term pursuant to Article 5-02 of
Regulation S-X. The company has decided not to present any supplemental
financial statements at this time. If the company chooses to present
supplemental financial statements in the future, it will be marked as
supplemental and presented immediately after the primary financial
statements.
Prior Comment no. 3
3. Comment
We note that you have recorded current and non-current deferred costs and
license fees at September 30, 2004 and 2003. With respect to these
deferred costs and license fees tell us the nature of the transactions
that resulted in you recording these costs/fees, your policy for
recognizing these costs as an expense, the authoritative literature that
applies and if applicable, how these costs relate to your deferred
revenue.
Management's Response
As a software vendor the company uses other software vendors' solutions in
developing and delivering its own software solutions. The company
typically purchases these software licenses in advance and in bulk to
obtain a lower per unit cost than if purchased each time we sell a
solution to a customer and utilize a third party license. The company
capitalizes these actual costs paid to third parties as required by FASB
Concept Statement No. 6. These costs represent a future benefit as the
company licenses the software, the company controls our customers' access
to these licenses and the transaction giving right to the company's
control of this future benefit has already occurred (FASB Concept
Statement No. 6, paragraph 26). The company's policy is to expense these
costs over the implementation period in which software revenues are
recorded.
Deferred costs consist of set-up and training costs for which software
revenues or hosting revenues have not yet been recognized. These costs are
deferred as permitted by SAB 104, Topic 13A, Section 3f, Questions 3
through 5. This guidance permits costs incurred in the acquisition of a
customer contract that results in the deferral of revenues to be either
expensed as incurred or accounted for in accordance with FTB 90-1
paragraph 4 or SFAS 91
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paragraph 5. This guidance states that costs that are directly related to
the acquisition of a contract and that would not have been incurred but
for the acquisition of that contract should be deferred and charged to
expense in proportion to the revenue recognized. The company's policy is
to expense these deferred costs over the contract period as revenues are
recognized. In future filings the company will disclose this policy
regarding deferred costs.
Prior Comment no. 4
4. Comment
We note that you consider your hardware installation service to be
software related and subject to SOP 97-2. Supplementally, clarify why your
hardware installation services are considered software related when your
hardware element is not software related. Tell us how you have considered
EITF 03-5 when making this determination. As part of your response,
clarify whether your hardware installation services include any software
installation services or whether you have a separate software installation
service element contained in your arrangements.
Management's Response
The company's arrangements include a separate hardware installation fee
and a separate software training fee. There is no software installation
fee as the software is loaded on the hardware prior to shipment to the
customer.
EITF 03-5 states, "In an arrangement that includes software that is more
than incidental to the products or services as a whole, software and
software-related elements are included within the scope of SOP 97-2.
Software-related elements include software products and services such as
those listed on paragraph 9 of SOP 97-2 as well as any non-software
deliverable(s) for which a software deliverable is essential to its
functionality. For example, in an arrangement that includes software,
computer hardware that will contain the software, and additional unrelated
equipment, if the software is essential to the functionality of the
hardware, the hardware would be considered software-related and,
therefore, included within the scope of SOP 97-2. However, because the
software is not essential to the functionality of the unrelated equipment,
the equipment would not be considered software-related and would,
therefore, be excluded from the scope of SOP 97-2."
The company's software is not essential to the functionality of the
hardware. Therefore the hardware is not considered software-related and
not included within the scope of SOP 97-2. Similarly, because the
company's software is not essential to the functionality of the hardware,
the software is not essential to the functionality of the hardware
installation services either. Therefore, the hardware installation
services are not considered software-related under EITF 03-5 and are
excluded from the scope of SOP 97-2.
Because both paragraph 4 of SOP 97-2 and paragraph 4(a)ii of EITF 00-21
require separation of leased hardware from the remainder of the
arrangement using an entity's best estimate of fair value, the company has
separated the leased hardware from the remainder of the arrangement and
accounted for its direct financing leases of hardware in accordance with
SFAS 13 as discussed in Appendix A. Unlike leased hardware, however, which
is required
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to be separated, hardware installation is not directly addressed by SFAS
13. Accordingly, in these situations, paragraph 4 (a) iii of EITF 00-21
requires that the separation criteria of EITF 00-21 be applied.
Specifically paragraphs 8-10 of EITF 00-21 provide direction as to whether
deliverables in an arrangement represent separate units of accounting.
Paragraph 8 states that a vendor should evaluate all deliverables in an
arrangement to determine whether they represent separate units of
accounting. Paragraph 9 states, "in an arrangement with multiple
deliverables, the delivered item(s) should be considered a separate unit
of accounting if all of the following criteria are met."
- The delivered item(s) has value to the customer on a
standalone basis. That item(s) has value on a standalone basis
if it is sold separately by any vendor or the customer could
resell the delivered item(s) on a standalone basis.
- There is objective and reliable evidence of the fair value of
the undelivered item.
- If the arrangement includes a general right of return,
relative to the delivered item, delivery or performance of the
undelivered item(s) is considered probable and substantially
in the control of the vendor.
The company does not have evidence of fair value of the software training
services which are not delivered until after hardware installation
services have commenced. Therefore the company does not meet the second
criteria of paragraph 9 of EITF 00-21. Accordingly, the company combined
the hardware installation services with the software and software training
services for revenue recognition purposes.
Paragraph 10 of EITF 00-21 states, "The arrangement consideration
allocable to a delivered item(s) that does not qualify as a separate unit
of accounting within the arrangement should be combined with the amount
allocable to the other applicable undelivered item(s) within the
arrangement. The appropriate recognition of revenue should then be
determined for those combined deliverables as a single unit of accounting.
Paragraph 12 of SOP 97-2 states that if VSOE does not exist for the
allocation of revenue to the various elements of the arrangement, and if
the only undelivered element is services that do not involve significant
production, modification, or customization of software (for example,
training or installation), the entire fee should be recognized over the
period during which the services are expected to be performed.
Accordingly, the company has recognized revenues for software (the
delivered item), software training services and hardware installation
services (the undelivered items) as a single unit of accounting, over the
period in which hardware installation services and software training
services are provided, in accordance with this guidance.
5. Comment
We note that your hardware element is accounted for as a leasing
arrangement in accordance with SFAS 13. Tell us the classification of your
leases pursuant to the criteria in paragraphs 6 through 8 of SFAS 13.
Further, tell us how you considered the disclosure requirements of
paragraph 23 of SFAS 13 for your lease arrangements. We may have
additional comments based on your response.
Management's Response
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The company's leases are classified as direct financing leases. The leases
are not classified as sales-type leases because the company is not
considered a hardware dealer as it does not generate a dealer's profit on
the sale of hardware. The company meets the criteria of paragraph 7d of
SFAS 13 and both criteria of paragraph 8 of SFAS 13. In note 6 to the
consolidated financial statements included in the company's annual report
on Form 10-K for the year ended September 30, 2004, the company has
disclosed future minimum lease payments (product financing receivables),
unguaranteed residual values, unearned interest income and minimum lease
payments (product financing receivables) due for the next five years. At
September 30, 2004, initial direct costs were $3,141,000 and included in
the line titled other of note 6 to the consolidated financial statement.
6. Comment
We note that you have established vendor specific objective evidence
(VSOE) of fair value for the recurring component (software support and
hardware maintenance) of your arrangements based on the renewal rate.
Clarify whether your arrangements contain separate renewal rates for your
software support and hardware maintenance or whether they contain one
renewal rate for the recurring component. Supplementally clarify,
- Whether you have established VSOE of the fair value for such
service in accordance with paragraph 57 of SOP 97-2. If not,
tell us how your current method of establishing VSOE of fair
value for your software support is appropriate considering
that your recurring component contains a non-SOP 97-2
deliverable.
- How using the renewal rate to establish fair value of your
hardware maintenance service complies with SFAS 13. Tell us
how you apply the guidance in SFAS 13 to establish fair value
of your hardware maintenance element. Further, tell us whether
your hardware leasing arrangements include a separate fee for
maintenance services or whether maintenance services are
included in the total hardware consideration.
Management's Response
The company's arrangements contain separate renewal rates for hardware
maintenance and software support. VSOE of fair value for software support
has been determined consistent with the guidance of paragraph 57 of SOP
97-2. The software support does not contain a non-software deliverable.
The company's leasing arrangements also contain a separate fee for
hardware maintenance. Under SFAS 13 the company is required to separate
the maintenance element from the hardware lease based on a reasonable
estimate of the fair value of the maintenance element. The company
believes that the separately stated fee for hardware maintenance, as
validated by renewals of its customers at those rates, provides a
reasonable estimate of the fair value of the hardware maintenance element.
7. Comment
Your response indicates that you recognize revenue for your software