SEC Comment Letter for VERSAR INC (CIK 0000803647) — Nov 16, 2004
VERSAR INC (CIK 0000803647)
Date: Nov. 16, 2004 · CIK: 0000803647 · Accession: 0000000000-04-036751
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VIA FACSIMILE AND U.S. MAIL
November 16, 2004
Lawrence W. Sinnott
Senior Vice President and Chief Financial Officer
Versar, Inc.
6850 Versar Center
Springfield, Virginia 22151
RE: Form 10-K for the fiscal year ended June 30, 2004
Form 10-Q for the period October 1, 2004
File No. 1-9309
Dear Mr. Sinnott:
We have reviewed these filings and have the following
comments. If you disagree with a comment, we will consider your
explanation as to why our comment is inapplicable or a revision is
unnecessary. Please be as detailed as necessary in your explanation.
In some of our comments, we may ask you to provide us with
supplemental information so we may better understand your disclosure.
After reviewing this information, we may or may not raise additional
comments.
Please understand that the purpose of our review process is to
assist you in your compliance with the applicable disclosure
requirements and to enhance the overall disclosure in your filing. We
look forward to working with you in these respects. We welcome any
questions you may have about our comments or on any other aspect of
our review. Feel free to call us at the telephone numbers listed at
the end of this letter.
FORM 10-K FOR THE YEAR ENDED JUNE 30, 2004
General
1. Where a comment below requests additional disclosures or other
revisions to be made, please show us in your supplemental response
what the revisions will look like. These revisions should be included
in your future filings.
Item 7. Management`s Discussion and Analysis of Financial Condition
and Results of Operations
Critical Accounting Policies, page 15
2. Please expand all of your critical accounting policies to address
the following areas:
* Types of assumptions underlying the most significant and subjective
estimates;
* Any known trends, demands, commitments, events or uncertainties that
are reasonably likely to occur and materially affect the methodology
or the
assumptions described;
* If applicable, why different estimates that would have had a
material impact on your financial presentation could have been used
in the current period;
* If applicable, why the accounting estimate is reasonably likely to
change from period to period with a material impact on the financial
presentation;
* A quantitative discussion of changes in overall financial
performance and, to the extent material, line items in the financial
statements if you were to assume that the accounting estimate were
changed, either by using reasonably possible near-term changes in the
most material assumption(s) underlying the accounting estimate or by
using the reasonably possible range of the accounting estimate. If
those changes could have a material effect on your liquidity or
capital resources, then you also would have to explain that effect;
* A quantitative and qualitative discussion of any material changes
made to the accounting estimate in the past three years, the reasons
for the changes, and the effect on line items in the financial
statements and overall financial performance.
Refer to SEC Releases 33-8098 and 33-8040. See also Section V. of the
Commission Guidance Regarding Management`s Discussion and Analysis of
Financial Condition and Results of Operations dated December 29, 2003.
Results of Operations, page 16
3. During the year ended June 30, 2003, you recorded a non-recurring
charge of $800,000 to reduce overall cost structure and reduce costs
in non-performing divisions. Please disclose your restructuring in the
notes to the financial statements for the period in which the exit or
disposal activity is initiated and any subsequent period until the
activity is completed. Please include a reconciliation of the
beginning and ending liability balances showing separately the changes
during the period. In addition, include the disclosures discussed in
paragraph 20 of SFAS 146 and SAB Topic 5:P in your footnotes to your
financial statements and in your MD&A.
Statements of Changes in Stockholders` Equity, page F-4
4. Please present a column that shows the activity in the number of
shares held in treasury during each period presented.
Statement of Cash Flows, page F-5
5. Under the Deferred Compensation note on page F-9, you discuss life
insurance policies. Please tell us how you considered Section 1300.13
of the AICPA Technical Practice Aids in reaching the conclusion that
increases in the cash surrender value of your life insurance policies
do not represent investing activities. Please also tell us where
these amounts were presented in your cash flow statement for each of
the last three years and the interim period, including the amounts
involved.
6. Please tell us how you treated the borrowings against the cash
surrender value in your cash flow statements. Please tell us each of
the circumstances, if any, under which you would be obligated to repay
the borrowings against the cash surrender value. Please also tell us
where these amounts were presented in your cash flow statement for
each of the last three years and the interim period, including the
amounts involved.
7. Please tell us how you concluded that premiums paid for life
insurance policies and borrowings against the cash surrender value met
the criteria in paragraph 13 of SFAS 95 to be netted, rather than
presented gross.
8. Please explain to us how your netting of cash flows related to
payments and borrowings on your bank line of credit meets the
requirements in paragraph 13 of SFAS 95 for netting. Otherwise,
please present the gross changes in payments and borrowings on your
bank line of credit.
Note E - Debt, page F-12
9. Please disclose in your financial statements the significant
financial covenants under your new line of credit facility and the
repercussions of not meeting them.
Note F - Stock Options, page F-14
10. Paragraph 47.a. of SFAS 123 requires you to show the weighted-
average option exercise prices in the tables you present on pages F-13
and F-14. Please revise the tables accordingly.
11. The range of exercise prices for your options is wide. Please
segregate the exercise prices into meaningful ranges and provide the
information in paragraph 48 of SFAS 123 for each range.
Exhibit 31.1
12. Please confirm that the inclusion of your CEO and CFO`s title was
not intended to limit the capacity in which such individuals provided
the certifications. Please remove the reference to the CEO and CFO`s
titles in the introductory paragraph of the certifications to conform
to the format provided in Item 601(b)(31) of Regulation S-K.
FORM 10-Q FOR PERIOD ENDED OCTOBER 1, 2004
General
13. Please address the comments above in your interim Forms 10-Q as
well.
Exhibits 31.1, 31.2, 32.1 and 32.2
14. Please file these certifications as actual Exhibits to your Forms
10-Q, rather than just including them in the body of the filing as you
do now.
* * * *
Please respond to these comments within 10 business days, or
tell us when you will provide us with a response. Please provide us
with a supplemental response letter that keys your responses to our
comments and provides any requested supplemental information.
Detailed letters greatly facilitate our review. Please file your
supplemental response on EDGAR as a correspondence file. Please
understand that we may have additional comments after reviewing your
responses to our comments.
We urge all persons who are responsible for the accuracy and adequacy
of the disclosure in the filings reviewed by the staff to be certain
that they have provided all information investors require for an
informed decision. Since the company and its management are in
possession of all facts relating to a company`s disclosure, they are
responsible for the accuracy and adequacy of the disclosures they have
made.
In connection with responding to our comments, please provide, in
writing, a statement from the company acknowledging that:
* the company is responsible for the adequacy and accuracy of the
disclosure in their filings;
* staff comments or changes to disclosure in response to staff
comments do not foreclose the Commission from taking any action with
respect to the filing; and
* the company may not assert staff comments as a defense in any
proceeding initiated by the Commission or any person under the federal
securities laws of the United States.
In addition, please be advised that the Division of Enforcement
has access to all information you provide to the staff of the Division
of Corporation Finance in our review of your filing or in response to
our comments on your filing.
If you have any questions regarding these comments, please direct them
to Ernest Greene, Staff Accountant, at (202) 942-8091 or, in his
absence, to the undersigned at (202) 942-1774.
Sincerely,
Rufus Decker
Accounting Branch Chief
Mr. Lawrence W. Sinnott
November 16, 2004
Page 1 of 3
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549-0510
DIVISION OF
CORPORATION FINANCE
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