Correspondence 0001683168-24-000784 from PRECISION OPTICS CORPORATION, INC. (POCI) (CIK 0000867840) (POCI)
PRECISION OPTICS CORPORATION, INC. (POCI) (CIK 0000867840)
Date: Feb. 8, 2024 · CIK: 0000867840 · Accession: 0001683168-24-000784
AI Filing Summary & Sentiment
File numbers found in text: 001-10647
Referenced dates: February 1, 2024
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February 8, 2024
Securities and Exchange Commission
Division of Corporation Finance
Office of Industrial Applications and Services
100 F Street, NE
Washington, D.C. 20549
Attention: Kristin Lochhead and Michael Fay
Re: Precision Optics Corporation
Form 10-K for the Fiscal Year Ended June 30, 2023
Form 10-Q for the Quarterly Period Ended September
30, 2023
File No. 001-10647
Dear Ms. Lochhead and Mr. Fay:
Please find below the response of Precision Optics Corporation, Inc
(the “Company,” “we” or “our”) to the comments raised by the staff of the Securities and Exchange
Commission (the “Staff”) in its letter dated February 1, 2024 regarding the above-referenced reports. We have restated in
italics below each such comment, followed by our response.
Form 10-K for the Fiscal Year Ended June
30, 2023
1. COMMENT - You disclose on page 9 that your critical accounting policies are included in the Notes to your Financial Statements
but it is not clear how your disclosure is responsive to Item 303(b)(3) of Regulation S-K. Please provide separate disclosure that fully
addresses Item 303(b)(3) in future filings. Your disclosure should explain why each critical accounting estimate is subject to uncertainty
and, to the extent the information is material and reasonably available, how much each estimate and/or assumption has changed over a relevant
period, and the sensitivity of the reported amounts to the methods, assumptions and estimates underlying its calculation, as set forth
in Item 303(b)(3). Please ensure that the disclosure of your critical accounting estimates is not a repetition of your significant accounting
policies.
Response: We acknowledge your comment and plan to include a
more specific discussion of critical accounting estimates in future MD&As for a full fiscal year, similar to the following:
Allowance for Doubtful Accounts
We are subject to credit risk primarily in our trade accounts
receivable. We generally do not require collateral or other security as a condition of sale, rather it relies on credit approval, balance
limitation and monitoring procedures to control credit risk in trade account financial instruments. Our customer base includes many large
medical device and defense/aerospace companies, as well as newly incorporated entities pursuing emerging technologies. In those cases
where we cannot determine the creditworthiness of our customer, we obtain prepayments and deposits that we judge will be sufficient to
mitigate the risk of a significant financial loss. We establish reserves against losses that include both a review of specific account
balances and current payment characteristics which are monitored contemporaneously to determine the adequacy of our reserve. Nevertheless,
our customers may be adversely impacted by economic factors beyond our understanding and control, and which are difficult to foresee or
estimate. A 1% increase in the accounts receivable reserve would increase our costs by approximately $35,000. We significantly increased
our allowance for doubtful accounts from $44,135 at June 30, 2022 to $690,097 at September 30, 2023, largely on the basis of adverse credit
experience with two existing customers.
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Reserve for Excess and Obsolete
Inventory
Inventories, consisting of raw materials, work in process
and finished goods, are primarily accounted for using the first-in first-out method, and are valued at the lower of cost and net realizable
value. This valuation requires us to make judgments, based on currently available information, regarding product demand and the potential
for a future financial loss resulting from the liquidation and disposal of unusable or unsaleable inventory. These assumptions about the
future disposition of inventory are inherently uncertain, and changes in our estimates and assumptions may require us to realize write-downs.
In addition, we enter into binding supplier commitments which are based on forecasted customer demand. If our customers reduce their forecasts,
we may incur additional costs. An increase in the calculation of the reserve for excess and obsolete inventory equivalent to 1% of gross
inventory value would increase our costs by approximately $41,000.
2. COMMENT - We note that your internal control over financial reporting and disclosure controls and procedures were deemed not effective
due to a material weakness in your internal controls over financial reporting. Please tell us and revise future filings to clearly disclose
the nature of any material weakness, its impact on your financial reporting and ICFR, and management’s current plans, if any, or
actions already undertaken, for remediating the material weakness. We also note that your internal control over financial reporting was
deemed effective at September 30, 2023 yet you state that there were no changes in it during the quarter. Please revise future filings
to disclose remediation actions taken to resolve the material weakness. Please refer to Item 308(a)(3) of Regulation S-K and the 2007
interpretive guidance issued by the SEC in Release No. 34–55929.
Response: Your comment led us to discover a previously unrecognized
typographical error in our report. Item 9A of our most recent Form 10-K contained the sentence, “Based on this evaluation, our Chief
Executive Officer and our Chief Financial Officer have concluded that our disclosure controls and procedures were not effective as of
June 30, 2023, because of a material weakness in our internal controls over financial reporting described below.” The sentence should
have read that our Chief Executive Officer and our Chief Financial Officer have concluded that our disclosure controls and procedures
were effective as of June 30, 2023. The language in Item 9A was an inadvertent carryover from the prior year’s
Form 10-K where we had reported a material weakness. Because we in fact did not identify a material weakness for the fiscal year ended
June 30, 2023, our report for that year did not discuss “below” any such material weakness.
(As reported in our Form 10-Q for the quarterly period ended March
31, 2023, we had identified a material weakness that affected our reported income for the quarters ended December 31, 2022 and
March 31, 2023. We determined, however, that the identified weakness had been appropriately remediated, was confined to those two interim
quarters, and did not affect our results for the full fiscal year ended June 30, 2023.)
3. COMMENT - Please revise your revenue recognition policy in future filings to describe (i) how you recognize revenue for each product
and service type presented on page F-8, (ii) the performance obligations you have identified as part of your contracts with customers,
(iii) how you satisfy your performance obligations, (iv) the significant judgments made in evaluating when a customer obtains control
of promised goods or services, and (v) whether you offer a warranty on your products or services. Refer to ASC 606-10-25-14 through 25-22
and 606-10-25-23 through 25-37. Please also address customer contracts that contain unique, customer-specific terms and conditions, variable
consideration, as well as multiple performance obligations, as discussed on page F-1. Refer to ASC 606-10-32-1 through 32-13 and 32-28
through 32-45. For Engineering Design Services, please clarify why point in time is appropriate for revenue recognition, including your
consideration of the criteria in ASC 606-10-25-27 through 25-29. Lastly, please ensure that you provide all of the required disclosures
under ASC 606-10-50, as applicable, including 50-12, 50-17, 50-18, 50-19, and 50-20. Please provide us any revised accounting policy and
disclosures that you propose to put in future filings.
Response: We acknowledge your comment and will address those
matters in future filings. A sample draft of such footnote disclosure appears below. Please note that the Company does provide a limited
warranty that our products will meet previously agreed upon customer specifications. We currently do not include a warranty reserve in
our financial statements because warranty claims historically have been immaterial.
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Revenue Recognition
6.
REVENUE RECOGNITION
The Company determines revenue recognition for arrangements
that we determine are within the scope of Accounting Standards Codification, Topic 606, “Revenue from Contracts with Customers,”
or ASC 606, by performing the following five steps: (i) identify the contract with a customer; (ii) identify the performance obligations
in the contract; (iii) determine the transaction price; (iv) allocate the transaction price to the performance obligations in the contract;
and (v) recognize revenue when, or as, we satisfy the performance obligations. At contract inception, once the contract is determined
to be within the scope of ASC 606, we assess the goods or services promised within the contract and determine those that are performance
obligations and assess whether each promised good or service is distinct based on the contract.
The Company disaggregates revenues by
product and service types as it believes best depicts how the nature, amount, timing and uncertainty of revenues and cash flows are affected
by economic factors. Revenues are comprised of the following for the three and six months ended December 31, 2023 and 2022:
Three Months
Ended December 31,
Six Months
Ended December 31,
2023
2022
2023
2022
Engineering Design Services
$ 2,265,217
$ 1,701,611
$ 4,166,216
$ 3,344,578
Optical Components
1,979,875
2,580,140
3,883,186
5,232,821
Finished Products and Assemblies
579,197
1,005,210
1,096,142
1,794,863
Technology Rights
–
600,000
–
600,000
Total Revenues
$ 4,824,290
$ 5,886,961
$ 9,145,544
$ 10,972,262
Other selling costs to obtain and fulfill
contracts are expensed as incurred due to the short-term nature of a majority of contracts. The Company extends terms of payment to its
customers based on commercially reasonable terms for the markets of its customers, while also considering their credit quality. Shipping
and handling costs charged to customers are included in revenue.
Revenue recognition policies for each
of the four product and service types appear below.
Engineering Design Services
The Company enters into contractual
agreements with our customers, including design services agreements, statements of work and receive purchase orders for development projects.
These agreements provide costs on an estimated basis for the services we have agreed to provide. Engineering Design Services are rendered
on a time and materials basis. The Company recognizes revenue as customers are invoiced for the actual engineering services provided in
the period. Revenue is also recognized on materials purchased for development projects at the time of receipt. Engineering Design Services
are provided on a best-efforts basis; no warranty is provided as there is no guarantee that the work will result in the attainment of
the customer’s project objectives. The Company may obtain customer deposits in advance of rendering engineering design services.
Customer deposits are treated as contractual liabilities until the terms of customer agreements are satisfied and are not a component
of revenue.
Optical Components; Finished Products
and Assemblies
The Company provides fixed price quotations
to our customers and requires purchase orders for all purchased optical components, medical devices and assemblies. Revenue is recognized
at the time title passes to our customer based on our review of the customer contract, generally at the time of shipment from our facilities.
Occasionally the Company may enter into “bill and hold” contractual arrangements where title is held by our customers while
goods are stored at our facilities for their convenience.
Technology Rights and Royalties
The Company may recognize revenue for
the sale of technology rights and through the receipt of royalties obtained under a license of our intellectual property. These revenues
are recognized in the period in which, in our judgment, they are earned and no longer contingent under the terms and conditions of the
relevant customer contract.
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Form 10-Q for the Quarterly Period Ended September
30, 2023
4. COMMENT – Quarterly Days' Sales in Accounts Receivable appears to have increased from 62 at September 30, 2022 to 97 at September
30, 2023. Please explain to us and in future filings the reason for the increase.
Response: Several factors in the quarter ended September 30,
2023 led to an unusually high days sales outstanding (DSO). Compared to the same quarter in 2022, we had overall higher revenue levels
for engineering work, and lower levels for optical components, finished products and assemblies for the quarter. Generally, the engineering
work will not be billed to the customer as quickly as for components, products and assemblies because it takes more time to assemble the
details behind the engineering services invoices. The other items are billed during the month, generally at the time of shipment. We also
experienced low overall sales volume in the quarter ending September 30, 2023, which had an impact since the DSO calculation averages
sales for the quarter only. Finally, due to staff vacancies, we were unable to devote normal collections efforts to the summer quarter
and payment receipts suffered temporarily.
Our DSO has since recovered to 67 days for the quarter ended December
31, 2023, as compared to 63 days for that same quarter in 2022. Variations due to timing of individual invoices are typical for any two
given calendar quarters, and we do not consider a swing to 67 days from 63 days to be material. If in future reporting periods we find
large differences in DSO versus the comparison period, we plan to explain the differences in our report for that period.
If the Staff has any questions regarding our responses or any additional
comments, please feel free to contact me at (978) 630-1800 x161.
Yours truly,
/s/ Wayne Coll
Wayne Coll
Chief Financial Officer
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