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SEC Company Response from PROGRESS SOFTWARE (PRGS) — Jan 5, 2010

PROGRESS SOFTWARE CORP /MA
Date: Jan. 5, 2010 · CIK: 0000876167 · Accession: 0000950123-10-000342

AI Filing Summary & Sentiment

Date
January 5, 2010
Author
/s/ Stephen H. Faberman
Form
CORRESP
Company
PROGRESS SOFTWARE CORP /MA

Letter

Via EDGAR Division of Corporation Finance Securities and Exchange Commission Filed March 27, 2009 Form 10-Q for the Fiscal Quarter Ended February 28, 2009 Filed April 9, 2009 Definitive Proxy Statement Filed April 10, 2009 (“Proxy Statement”) File No. 033-41752

Dear Attorney Crispino:

On behalf of Progress Software Corporation, a Massachusetts corporation (the “Company”), I am writing to respond to the comment letter of the Securities and Exchange Commission (“SEC”) dated October 26, 2009, relating to the above-referenced filings.

Amendment No. 1 to Annual Report on Form 10-K for fiscal year ended November 30, 2008

General

SEC Comment

1.

We refer to your response to our prior comment 1 and note that file numbers beginning with 033 are used to designate filers that are subject to the filing obligations of Section 15(d) of the Exchange Act. Given that you indicate on the cover page of your Form 10-K that you have a class of securities registered under Section 12(b) of the Exchange Act, please provide for us your analysis as to why you believe 033-41752 is the appropriate file number for your periodic reports.

Matthew M. Crispino

January 5, 2010

Page 2

Company Response

After further review, it appears that the Company has been using the incorrect file reference number for its periodic reports since 1996 on the EDGAR filing system. In future filings, the Company will ensure that it uses the correct number (file number 19417), for its periodic reports.

Part III

Item 11. Executive Compensation

Compensation Discussion and Analysis

Executive Compensation Components, page 7

2.

We refer to you response to our prior comment 3 and note your statement that certain executives assisted Mr. Alsop in his recommendations to your Compensation Committee relating to target cash compensation levels. In your response, please identify the executive officers that assisted Mr. Alsop in his proposals and provide a brief description of the assistance provided. See Item 402(b)(2)(xv) of Regulations S-K.

Company Response

As noted in the Company’s response to the SEC’s prior comment 3, certain executives of the Company assisted Mr. Alsop in submitting recommendations to the Compensation Committee with respect to the compensation for other named executive officers. The executives included Norman R. Robertson, Senior Vice President, Finance & Administration and Chief Financial Officer, James D. Freedman, Senior Vice President, General Counsel, Joseph Andrews, Vice President, Human Resources, and Cindy Swech, Director of Compensation and Benefits. The assistance provided by these individuals consisted primarily of administrative support and included the provision of information to the Compensation Committee’s outside compensation consultant to assist in the preparation of executive compensation studies, the coordination of the delivery of the studies, Mr. Alsop’s recommendations and other applicable compensation information to the members of the Compensation Committee, and the scheduling and attendance at Compensation Committee meetings at the request of the Chairman of the Compensation Committee to assist in the presentation of such recommendations.

Definitive Proxy Statement filed on April 10, 2009

3.

We refer to your response to our prior comment and note your reliance on Exchange Act Rule 14a-6(a) and your statement that the proposal regarding the size of your board of directors is directly related to the election of directors. Please note that Rule 14a-6(a)(1) refers solely to the actual election of directors and not matters related thereto. Accordingly, please confirm in your response that you will file future proxy statements in

Matthew M. Crispino

January 5, 2010

Page 3

preliminary form when matters to be acted upon at an annual meeting include matters other than those enumerated in Exchange Act Rule 14a-6(a)(1).

Company Response

In response to the SEC’s comment, the Company confirms that it will file future proxy statements in preliminary form when matters to be acted upon at an annual meeting include matters other than those enumerated in Exchange Act Rule 14a-6(a)(1).

Form 10-Q for Quarter Ended May 31, 2009

Item 4. Controls and Procedures page 23

4.

We refer to your response to our prior comment 6 and note that that your disclosure controls and procedures were not effective at May 31, 2009 due to a material weakness. In your response, please tell us what specifically caused your review procedures to fail to identify errors in the data accumulation process and how long this material weakness existed.

Company Response

In connection with its review of its second fiscal quarter ended May 31, 2009, the Company determined that it did not have adequate operation of internal controls to ensure the accurate and complete accumulation of information used to report the statement of cash flows on a timely basis. The Company believes that the design of the existing financial close and reporting review controls in place, was adequate but more specific review procedures intended to identify errors in the data accumulation process did not operate effectively which resulted in the material weakness. Due to such factors, the Company does not believe that the material weakness existed prior to its second fiscal quarter. As a result of this material weakness, an error was identified after financial information was reported in the Company’s fiscal second quarter press release, but was corrected prior to filing the Company’s Form 10-Q for the three month period ended May 31, 2009.

The error resulted in a reclassification of amounts reported as net cash provided by operating activities of $12.9 million, and an increase in the net cash provided by investing activities and amounts reported related to the effect of exchange rate changes on cash by an aggregate offsetting amount. The error did not impact the Company’s total cash and equivalents as of any reported date or the total changes in cash and equivalents for the period.

During its 2009 third fiscal quarter, the Company enacted its remediation plan. In order to ensure that the review controls operate as designed, the Company implemented various enhancements to the existing review control structure to remediate the material weakness. Such enhancements ensure that the review procedures around data accumulation are operating effectively and included improving internal communication and additional cross checking and data validation via a reconciliation spreadsheet. Although these review enhancements have provided the Company with reasonable assurance regarding the reliability of the data used in its cash flow and a more detailed overall review of its financial statements, the Company has not

Matthew M. Crispino

January 5, 2010

Page 4

gathered sufficient evidence based upon the frequency and timing of the operation of such controls that the new processes and related controls are operating effectively in order to consider the material weakness to be remediated as of August 31, 2009.

If you have any questions regarding the Company’s response, please feel free to call me directly at (781) 280-4473.

Very truly yours,
/s/ Stephen H. Faberman

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CORRESP
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corresp

[Letterhead of Progress Software Corporation]

January 5, 2010

Via EDGAR

Matthew M. Crispino

Staff Attorney

Division of Corporation Finance

Securities and Exchange Commission

100 F Street, NE

Washington, DC 20549-3628

    Re:

    Progress Software Corporation

    Amendment No. 1 to Form 10-K for the fiscal year ended November 30, 2008

    Filed March 27, 2009

    Form 10-Q for the Fiscal Quarter Ended February 28, 2009 Filed April 9, 2009

    Definitive Proxy Statement Filed April 10, 2009 (“Proxy Statement”)

    File No. 033-41752

Dear Attorney Crispino:

     On behalf of Progress Software Corporation, a Massachusetts corporation (the “Company”), I am
writing to respond to the comment letter of the Securities and Exchange Commission (“SEC”) dated
October 26, 2009, relating to the above-referenced filings.

Amendment No. 1 to Annual Report on Form 10-K for fiscal year ended November 30, 2008

General

SEC Comment

    1.

    We refer to your response to our prior comment 1 and note that file numbers beginning with
033 are used to designate filers that are subject to the filing obligations of Section 15(d)
of the Exchange Act. Given that you indicate on the cover page of your Form 10-K that you
have a class of securities registered under Section 12(b) of the Exchange Act, please provide
for us your analysis as to why you believe 033-41752 is the appropriate file number for your
periodic reports.

Matthew M. Crispino

January 5, 2010

Page 2

Company Response

     After further review, it appears that the Company has been using the incorrect file reference
number for its periodic reports since 1996 on the EDGAR filing system. In future filings, the
Company will ensure that it uses the correct number (file number 19417), for its periodic reports.

Part III

Item 11. Executive Compensation

Compensation Discussion and Analysis

Executive Compensation Components, page 7

    2.

    We refer to you response to our prior comment 3 and note your statement that certain
executives assisted Mr. Alsop in his recommendations to your Compensation Committee relating
to target cash compensation levels. In your response, please identify the executive officers
that assisted Mr. Alsop in his proposals and provide a brief description of the assistance
provided. See Item 402(b)(2)(xv) of Regulations S-K.

Company Response

     As noted in the Company’s response to the SEC’s prior comment 3, certain executives of the
Company assisted Mr. Alsop in submitting recommendations to the Compensation Committee with respect
to the compensation for other named executive officers. The executives included Norman R.
Robertson, Senior Vice President, Finance & Administration and Chief Financial Officer, James D.
Freedman, Senior Vice President, General Counsel, Joseph Andrews, Vice President, Human Resources,
and Cindy Swech, Director of Compensation and Benefits. The assistance provided by these
individuals consisted primarily of administrative support and included the provision of information
to the Compensation Committee’s outside compensation consultant to assist in the preparation of
executive compensation studies, the coordination of the delivery of the studies, Mr. Alsop’s
recommendations and other applicable compensation information to the members of the Compensation
Committee, and the scheduling and attendance at Compensation Committee meetings at the request of
the Chairman of the Compensation Committee to assist in the presentation of such recommendations.

Definitive Proxy Statement filed on April 10, 2009

    3.

    We refer to your response to our prior comment and note your reliance on Exchange Act Rule
14a-6(a) and your statement that the proposal regarding the size of your board of directors is
directly related to the election of directors. Please note that Rule 14a-6(a)(1) refers
solely to the actual election of directors and not matters related thereto. Accordingly,
please confirm in your response that you will file future proxy statements in

Matthew M. Crispino

January 5, 2010

Page 3

    preliminary form when matters to be acted upon at an annual meeting include matters other
than those enumerated in Exchange Act Rule 14a-6(a)(1).

Company Response

     In response to the SEC’s comment, the Company confirms that it will file future proxy
statements in preliminary form when matters to be acted upon at an annual meeting include matters
other than those enumerated in Exchange Act Rule 14a-6(a)(1).

Form 10-Q for Quarter Ended May 31, 2009

Item 4. Controls and Procedures page 23

    4.

    We refer to your response to our prior comment 6 and note that that your disclosure controls
and procedures were not effective at May 31, 2009 due to a material weakness. In your
response, please tell us what specifically caused your review procedures to fail to identify
errors in the data accumulation process and how long this material weakness existed.

Company Response

     In connection with its review of its second fiscal quarter ended May 31, 2009, the Company
determined that it did not have adequate operation of internal controls to ensure the accurate and
complete accumulation of information used to report the statement of cash flows on a timely basis.
The Company believes that the design of the existing financial close and reporting review controls
in place, was adequate but more specific review procedures intended to identify errors in the data
accumulation process did not operate effectively which resulted in the material weakness. Due to
such factors, the Company does not believe that the material weakness existed prior to its second
fiscal quarter. As a result of this material weakness, an error was identified after financial
information was reported in the Company’s fiscal second quarter press release, but was corrected
prior to filing the Company’s Form 10-Q for the three month period ended May 31, 2009.

     The error resulted in a reclassification of amounts reported as net cash provided by operating
activities of $12.9 million, and an increase in the net cash provided by investing activities and
amounts reported related to the effect of exchange rate changes on cash by an aggregate offsetting
amount. The error did not impact the Company’s total cash and equivalents as of any reported date
or the total changes in cash and equivalents for the period.

     During its 2009 third fiscal quarter, the Company enacted its remediation plan. In order to
ensure that the review controls operate as designed, the Company implemented various enhancements
to the existing review control structure to remediate the material weakness. Such enhancements
ensure that the review procedures around data accumulation are operating effectively and included
improving internal communication and additional cross checking and data validation via a
reconciliation spreadsheet. Although these review enhancements have provided the Company with
reasonable assurance regarding the reliability of the data used in its cash flow and a more
detailed overall review of its financial statements, the Company has not

Matthew M. Crispino

January 5, 2010

Page 4

gathered sufficient evidence based upon the frequency and timing of the operation of such controls
that the new processes and related controls are operating effectively in order to consider the
material weakness to be remediated as of August 31, 2009.

     If you have any questions regarding the Company’s response, please feel free to call me
directly at (781) 280-4473.

    Very truly yours,

    /s/ Stephen H. Faberman

    Stephen H. Faberman

    Deputy General Counsel

Progress Software Corporation

    cc:

    Mr. Norman R. Robertson

    James D. Freedman, Esq.

    Mr. David H. Benton Jr.