SEC Company Response from AUTHENTIDATE HOLDING CORP (CIK 0000885074) — Jun 30, 2005
AUTHENTIDATE HOLDING CORP (CIK 0000885074)
Date: June 30, 2005 · CIK: 0000885074 · Accession: 0001125282-05-003510
AI Filing Summary & Sentiment
File numbers found in text: 000-20190
Referenced dates: May 18, 2005
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CORRESP
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Prepared and filed by St Ives Financial
June 30, 2005
Filed via EDGAR and
Delivered via Facsimile (202) 772-9210
Mr. Craig Wilson
Senior Assistant Chief Accountant
Securities and Exchange Commission
Division of Corporation Finance
100 F Street, N.E.
Washington, D.C. 20549
Ms. Christine Davis
Staff Accountant
Securities and Exchange Commission
Division of Corporation Finance
100 F Street, N.E.
Washington, D.C. 20549
Re:
Authentidate Holding Corp.
Form 10-K for fiscal year ended June 30, 2004
Form 10-Q for the period ended March 31, 2005
Form 8-K dated August 16, 2004
Form 8-K dated February 8, 2005
File No. 000-20190
Confidential Treatment of Certain Portions of this Letter is
Requested by Authentidate Holding Corp. pursuant to 17 C.F.R. 200.83
Dear Ms. Davis:
We
are counsel to Authentidate Holding Corp. (“Authentidate” or
the “Company”) and are in receipt of your letter dated May 18,
2005 concerning comments to the above-referenced filings of Authentidate.
This letter sets forth Authentidate’s responses to the Staff”s
comments as set forth in your May 18, 2005 letter. In presenting this response,
we have followed the enumerated comments and section headings as set forth
in your letter. Please note that in the event you have any questions regarding
the Company’s request for confidential treatment under Rule 83, please
contact either the undersigned or the Company’s Chief Financial Officer,
Mr. Dennis H. Bunt, Authentidate Holding Corp. 2165 Technology Drive, Schenectady,
New York, 12308, telephone: (518) 346-7799.
The Company’s responses are as follows:
Securities & Exchange Commission
June 30, 2005
Page 2
Form 10-K for the Year Ended June 30, 2004
Revenue Recognition
Comment 1. Supplementally,
clarify for us the extent to which you have historically recognized revenue
in accordance with SOP 97-2. In this regard, we note that you only recently
began to disclose your policies related to software revenue recognition
in your most recent Form 10-Q. However, your disclosures appear to indicate
that you have been selling material amounts of software and software-related
services for several years through your Docstar and Authentidate divisions.
Explain how the revenue recognition policies disclosed in your 2004 Form
10-K applied to such software sales.
Response
According
to AICPA Statement of Position No. 97-02, Software Revenue Recognition,
revenue should be recognized when the contract for software does not involve
major production, alteration or customization, provided all of the following
conditions are satisfied: (1) receipt of payment is probable; (2) the selling
price is fixed or determinable; (3) the software is delivered; and (4) there
is persuasive evidence of an arrangement. The Company has followed SOP 97-02
since 1997, when it began selling its DocStar products. The Company’s
DocStar products consist of a personal computer and document imaging software.
The Company assembles the DocStar products and loads the software prior to
shipping the units to its dealers. Customers can optionally purchase separate
support packages. Revenues derived from support and maintenance are deferred
and amortized into revenue over the life of the contract. All four of these
conditions were present in each sale. The Company conducts
a credit analysis of each customer prior to shipment to ensure payment is
probable. The selling price is fixed on the customer’s Purchase Order
or by a Dealer Price List. No sale is recorded until the product has been
shipped under terms of FOB Shipping Point and the purchase is enforceable
under a legally binding Purchase Order.
More
recently, the Company began to sell Authentidate services to the United States
Post Office (USPS). Historically, all Authentidate sales were to the USPS,
with the USPS serving as the vendor to customers. In the future Authentidate
expects to have sales directly to corporate accounts as well and will evaluate
revenue recognition under such contracts in accordance with SOP 97-02. Authentidate’s
contract with the USPS is more fully described in Footnote 1 to the financial
statements in its Annual Report on Form 10-K for the fiscal year ended June
30, 2004 (the “Form 10-K”), as well as in Part 1 of the Form
10-K, which states that Authentidate sells a software product allowing users
to verify the authenticity of digital images by employing a secure clock
that will date stamp the images when received, providing proof of time, date
and also proof of content via the Internet. In July 2002, the Company entered
into a strategic alliance with the USPS. Under that agreement, Authentidate
provides the USPS with proprietary technology to operate the USPS Electronic
Post Mark (EPM). The USPS offers and sells EPMs directly to third parties.
Pursuant to the USPS agreement, Authentidate is responsible for the administration
of the service offering, including billing. Accordingly, Authentidate invoices
the customer on behalf of the USPS. The customer, however, remits payment
directly to the USPS and Authentidate invoices the USPS for its portion of
the sale. Accordingly, Authentidate
recognizes the sale on solely its portion of EPM sales at the time it invoices
USPS as the EPMs are used. Authentidate believes that this procedure satisfies
all of the conditions of SOP 97-02. As Authentidate begins to sell software
licenses directly to corporate accounts, it will continue to apply the rules
of SOP 97-02 to its revenue recognition policies.
Securities & Exchange Commission
June 30, 2005
Page 3
The
Company enhanced its critical accounting policies (including its revenue
recognition policies in particular) in its Form 10-K and further enhanced
them in its Form 10-Q for the fiscal quarter ended December 31, 2004. In
reviewing its critical accounting policies for the Form 10-Q for the quarter
ended March 31, 2005, the Company decided to clarify certain disclosures
related to revenue recognition previously
disclosed in its Form 10-K.
Comment 2. We note that
you refer to several hosting facilities and describe services that appear
to be hosting services. Supplementally describe these services and the
material terms of the related arrangements including any set-up fees and
provide reference to the accounting literature that supports your treatment.
Response
The
Company has only utilized two data centers, one in New York City and one
in Raleigh, North Carolina. The Company does not offer traditional hosting
services. The New York data center houses its USPS EPM service, which Authentidate
provides to the USPS as described in its response discussed in Comment 1,
above. When a customer purchases an EPM from the USPS the transaction occurs
on
the servers located in the New York data center. An EPM is issued to the
customer who then typically uses it with a secure email transmission. Authentidate’s
service typically ends when the EPM is used by the end user. Authentidate
entered into an agreement with an independent third-party for the data center
pursuant to its agreement with the USPS and expenses these costs as they
are incurred. The Company owns all of the hardware and software and the independent
third party (as stated in the previous sentence) simply provides a secure
physical location for the hardware. The Company recognizes revenue for these
transactions as per SOP 97-02, as was described above.
Rule 83 Confidential Treatment Request by Authentidate Holding Corp. AHC – 0001
The
second data center, which was based in Raleigh and has recently been moved
to New York, provides services for the Trac Medical Solutions business. The
Company considered SOP 97-02 and SOP 98-9 (which modifies 97-02) and SAB
101 for revenue recognition from its Trac Medical business. Revenue recognition
for this business is described in Footnote 1 to the financial statements
in the Form 10-K. The Trac Medical business enters into multiple-element
arrangements including licensing, maintenance, set-up fees, support fees
and transaction fees. In applying SOP 97-2 all revenue from the arrangement
is deferred until all elements of the contract are delivered to the Customer,
which happens as soon as the customer completes its setup of the software
(this is further detailed in Comment 5). The Trac Medical data center is
the location of the technology supporting the service purchased by the customer – electronic
Certificates of Medical Necessity (CMN) and other medical forms (more fully
described in Item 1 of our Form 10-K). Generally, Trac Medical’s customer
contracts include up-front payments as well as progress payments. By applying
SOP 97-2 the Company defers revenue from upfront payments and recognizes
the revenue on these contracts over the life of the contract. For example,
with a 12-month contract, the Company defers the prepaid maintenance, set-up,
time-based license, support and transaction fees and recognizes the revenue
ratably over a period of 12 months, as each item is delivered to the customer
on an on-going/monthly basis. There are no undelivered items. At the end
of the initial contract term, the customer can renew on similar terms or
the
contract will expire. [X X X].1
1
The Company requests that the
information contained in Confidential Treatment Request No. AHC – 0001
be treated as confidential information and that the Commission promptly
notify the Company’s designated contact person(s) before it permits any disclosure
of such confidential information.
Securities & Exchange Commission
June 30, 2005
Page 4
Comment 3. You disclose
on page 17 that many of your contracts exceed one year which results in
revenue recognition over the life of the contract. Supplementally, describe
the material terms of these arrangements, including the products and/or
services provided. Indicate whether revenue is recognized ratably over
the life of the contracts or on some other basis and refer to the specific
accounting literature that supports your revenue recognition model.
Response
With
respect to the service provided by Trac Medical Solutions, two of the customer
contracts extend beyond one year. In addition, Trac Medical has two additional
long-term contracts with third parties in connection with its provision of
its service. These contracts are with Homecare Association LLC and bConnected
Software, Inc. and are not customer agreements. These contracts are also
described in detail in the Form 10-K. The two Trac Medical customer agreements
are software license agreements that include set-up, maintenance, support
and transaction fees. The Company considered SOP 97-02 and SOP 98-09 to determine
how to account for these contracts (the accounting is described in detail
in Comment 5, paragraph 2 below). Generally the revenue is deferred and recognized
ratably over the life of the contract. If a Trac Medical contract, however,
includes a professional services component rather than multiple elements,
the Company will recognize revenue when the item is delivered and accepted
by the customer in accordance with SOP 97-02. In these situations, custom
programming may be done for a customer pursuant to a Statement of Work. Once
the deliverables are accepted by the customer, the Company invoices the customer
and records the revenue. The software code will generally not be placed in
escrow for the benefit of the customer.
Securities & Exchange Commission
June 30, 2005
Page 5
Comment 4. Supplementally,
tell us more about your agreement with the United States Postal Service
(USPS). Describe the material terms of this agreement and explain, in detail,
the revenue generating transactions. Compare the revenue transactions under
the USPS agreement to your typical arrangements and highlight material
differences in terms and/or revenue recognition policies. Indicate the
amount of revenue that you have recognized under this agreement and describe
the impact to the company if this agreement is cancelled.
Response
Rule 83 Confidential Treatment Request by Authentidate Holding Corp. AHC – 0002
In August 2002, Authentidate announced that it entered into an agreement with the USPS to market and sell the USPS Electronic Post Mark (EPM). Pursuant to this agreement, Authentidate provides the management, technology and support for the USPS. The management functions provided by Authentidate include sales, marketing, customer billing as well as contract administration. [X X X].2
The percentage of revenue that Authentidate is entitled to on each sale will be adjusted over the life of the agreement, based on the amount of gross revenue derived from EPM sales. As stated above, Authentidate is responsible for invoicing the customer on behalf of the Postal Service. The Company is also responsible for collection and credit activities in connection with its relationship with the Postal Service. The customer remits payment directly to the Postal Service and Authentidate invoices the Postal Service for its percentage share (generally on a monthly basis). Authentidate recognizes the revenue when it invoices the Postal Service as EPMs are used. Pursuant to the end user agreement between the Postal
Service and the customers, EPMs are purchased, typically in small blocks (similar to how a customer buys a book or roll of paper stamps). The value of the blocks of EPMs are priced on a sliding scale as customers receive volume discounts.
2
The Company requests that the information contained
in Confidential Treatment Request No. AHC – 0002 be treated as confidential information and that the Commission promptly notify the Company’s designated contact person(s) before it permits any disclosure of such confidential information.
Securities & Exchange Commission
June 30, 2005
Page 6
This differs substantially from contracts to corporate customer accounts which include software licenses granted directly by the Company and may include other elements such as support, set-up, transactions and maintenance. In these contracts, Authentidate and Trac Medical sell software licenses and related support directly to such customers and the customer is solely procuring EPMs from the Postal Service. This is in contrast to Authentidate’s relationship with the Postal Service, where it provides services and rights to its proprietary technology to the Postal Service in connection with the provision of the EPM offering. The revenue recognition accounting has been described in Comment 2 above.
Rule 83 Confidential Treatment Request by Authentidate Holding Corp. AHC – 0003 and AHC – 0004
[X
X X].3 Authentidate believes that the impact of the cancellation
of its contract with the Postal Service would be significant to it. While
the revenue recognized to date has not been material to the Company’s
Statements of Operations, the Company believes that the growth could be significant.
In addition, from a marketing standpoint the name recognition of the USPS
EPM being related to our company is very significant as is the investment
Authentidate has made in this business over the last three years. For these
reasons, Authentidate believes that the termination of the USPS contract
would have a material adverse impact on its business. This belief is consistent
with th