SEC Company Response from U S PHYSICAL THERAPY (USPH) — Dec 7, 2005
U S PHYSICAL THERAPY INC /NV (USPH) (CIK 0000885978)
Date: Dec. 7, 2005 · CIK: 0000885978 · Accession: 0001157523-05-010662
AI Filing Summary & Sentiment
File numbers found in text: 001-11151
Referenced dates: August 18, 2005
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December 7, 2005
United States Securities and Exchange Commission
100 First Street, N.E.
Washington, D.C. 20549
Re: US Physical Therapy, Inc.
Form 10-K for the Fiscal Year Ended December 31, 2004
Filed March 16, 2005
File No. 001-11151
Dear Mr. Rosenberg:
The purpose of this letter is to confirm our understanding of the resolution to
your questions set forth in your letter dated August 18, 2005 and as further
discussed with you on our conference call on November 8, 2005.
We will expand our disclosure in the future filing of the 2005 Form 10-K to
include the information provided in response to prior comments 2 through 6.
Furthermore, we have revised or expanded on our previous responses to comments
2.a., 2.b., 2.c., 2.d. and 4 which follow below.
As pertains to your follow-up question on our November 8, 2005 conference call
with regards to the date of January 18, 2001 used in our response to comment 7,
there was another accounting issue relating to the company whereby EITF 00-23
applied. Issue 23(d) also relates to our accounting for partnership interests
and under paragraph 101 of this issue, the guidance is to be applied
prospectively to new awards and modifications to repurchase features of
outstanding awards that occur after January 18, 2001. For consistency in the
periods to apply EITF 00-23 to the company's limited partnerships, management
elected to apply the earlier date of January 18, 2001 as prescribed in Issue
23(d) paragraph 101 rather than the later dates noted in Issues 40(a) paragraph
216 and 40(b) paragraph 219 of November 15, 2001 and March 21, 2002,
respectively.
Item 7. Management Discussion and Analysis of Financial Condition and Results of
--------------------------------------------------------------------------------
Operations, page 16
-------------------
Critical Accounting Policies, page 16
-------------------------------------
Comment - 2. Please provide us the following information in disclosure-type
format to help us evaluate the adequacy of your disclosure.
<PAGE>
Mr. Jim B. Rosenberg
United States Securities and Exchange Commission
December 7, 2005
Page 2
a. For each period presented, quantify the amount of changes in
estimates of prior period contractual adjustments that you recorded
during the current period. For example for 2004, this amount would
represent the amount of the difference between estimates of
contractual adjustments for services provided in 2003 and the amount
of the new estimate or settlement amount that was recorded during
2003.
b. Quantify the reasonably possible effects that a change in estimate
of unsettled amounts from 3rd party payors as of the latest balance
sheet date could have on financial position and operations.
c. Provide in a comparative tabular format, the payor mix
concentrations and related aging of accounts receivable. The aging
schedule may be based on management's own reporting criteria (i.e.
unbilled, less than 30 days, 30 to 60 days etc.) or some other
reasonable presentation. At a minimum, the information should indicate
the past due amounts and a breakdown by payor classification (i.e.
Medicare, Medicaid, Managed care and other, and Self- pay). We would
expect Self-pay to be separately classified from any other grouping.
Include whether or not your billing system has the capacity to provide
an aging schedule of your receivables, and if not, clarify how this
affects your ability to estimate your allowance for bad debts.
Response to Comment 2 -
2.a.
and
2.b. Contractual Allowances. Contractual allowances result from the
differences between the rates charged for services performed and
expected reimbursements by both insurance companies and government
sponsored healthcare programs for such services. Medicare regulations
and the various third party payors and managed care contracts are
often complex and may include multiple reimbursement mechanisms
payable for the services provided in our clinics. We estimate
contractual allowances based on our interpretation of the applicable
regulations, payor contracts and historical calculations. Each month
the Company estimates its contractual allowance for each clinic based
on payor contracts and the historical collection experience of the
clinic and applies an appropriate contractual allowance reserve
percentage to the gross accounts receivable balances for each payor of
the clinic. Based on our historical experience, calculating the
contractual allowance reserve percentage at the payor level is
sufficient to allow us to provide the necessary detail and accuracy
with our collectibility estimates. However, the services authorized
and provided and related reimbursement are subject to interpretation
that could result in payments that differ from our estimates. Payor
terms are periodically revised necessitating continual review and
assessment of the estimates made by management. Our billing system
<PAGE>
Mr. Jim B. Rosenberg
United States Securities and Exchange Commission
December 7, 2005
Page 3
does not capture the exact change in our contractual allowance reserve
estimate from period to period so in order to assess the accuracy of
our revenues and hence our contractual allowance reserves, management
regularly compares its cash collections to corresponding net revenues
measured both in the aggregate and on a clinic by clinic basis. In the
aggregate, historically the difference between net revenues and
corresponding cash collections has generally been less than 1% of net
revenues. Additionally, analysis of subsequent period's contractual
write-offs on a payor basis shows there is less than a 1% difference
between the actual aggregate contractual reserve percentage compared
to the estimated contractual allowance reserve percentage associated
with the same period end balance. As a result, we believe that a
reasonable likely change in the contractual allowance reserve estimate
would not likely be more than 1% at December 31, 2004. For purposes of
demonstrating the sensitivity of this estimate on the Company's
financial condition, a one percent increase or decrease in our
aggregate contractual allowance reserve percentage would decrease or
increase, respectively, net patient service revenue by approximately
$379,000 for the year ended December 31, 2004. Management believes the
changes in the estimate of the contractual allowance reserve for the
periods ending December 31, 2004, 2003 and 2002 have not been material
to the statement of operations.
The following table sets forth information regarding our accounts
receivable as of the dates indicated (in thousands):
December 31,
2004 2003
---- ----
Gross accounts receivable $ 37,916 $ 34,142
Less contractual allowance reserve 17,800 15,678
-------- --------
Subtotal - accounts receivable 20,116 18,464
Less reserve for bad debt 2,447 3,456
-------- --------
Net patient accounts receivable $ 17,669 $ 15,008
======== ========
<PAGE>
Mr. Jim B. Rosenberg
United States Securities and Exchange Commission
December 7, 2005
Page 4
2.c. The following table presents our accounts receivable aging by payor class
as of the dates indicated (in thousands):
<TABLE>
<CAPTION>
<S> <C> <C> <C> <C> <C> <C>
-------------------- -------------------------------------- --------------------------------------
Current to 120+ Current to 120+
Payor 120 days days Total 120 days days Total
-------------------- -------------- ---------- ------------ ------------ ------------ ------------
Managed Care/
Commercial Health
Plans $7,015 $1,771 $8,786 $6,611 $1,728 $8,339
-------------------- -------------- ---------- ------------ ------------ ------------ ------------
Medicare 3,048 1,078 4,126 2,253 1,059 3,312
-------------------- -------------- ---------- ------------ ------------ ------------ ------------
Medicaid 66 24 90 78 28 106
-------------------- -------------- ---------- ------------ ------------ ------------ ------------
Workers
Compensation* 3,047 631 3,678 2,708 610 3,318
-------------------- -------------- ---------- ------------ ------------ ------------ ------------
Self-pay 376 675 1,051 222 568 790
-------------------- -------------- ---------- ------------ ------------ ------------ ------------
Other** 933 1,452 2,385 949 1,650 2,599
-------------------- -------------- ---------- ------------ ------------ ------------ ------------
Totals $14,485 $5,631 $20,116 $12,821 $5,643 $18,464
-------------------- ============== ========== ============ ============ ============ ============
</TABLE>
* Workers compensation is paid by state administrators or their designated
agents.
** Other includes primarily litigation claims and to a lesser extent
vehicular insurance claims.
Liquidity and Capital Resources, page 22
----------------------------------------
Comment 4 - Please tell us, in disclosure-type format, the steps you take in
collecting accounts receivable and your policy with respect to determining when
a receivable is recorded as a bad debt and when a write off is recorded. Clarify
the threshold (amount and age) for account balance write-offs.
Response to Comment 4 -
The Company makes reasonable and appropriate efforts to collect its accounts
receivable, including applicable deductible and co-payment amounts, in a
consistent manner for all payor types. Claims are submitted to payors daily,
weekly or monthly in accordance with our policy or payor's requirements. When
possible, we submit our claims electronically. The collection process is time
<PAGE>
Mr. Jim B. Rosenberg
United States Securities and Exchange Commission
December 7, 2005
Page 5
consuming and typically involves the submission of claims to multiple payors
whose payment of claims may be dependent upon the payment of another payor.
Claims under litigation and vehicular incidents can take a year or longer to
collect. Medicare and other payor claims relating to new clinics awaiting
Medicare rehab agency approval initially may not be submitted for six to twelve
months. When all reasonable internal collection efforts have been exhausted,
accounts are written off prior to sending them to outside collection firms. With
managed care, commercial health plans and self-pay payor type receivables, this
generally happens after 120 days.
We acknowledge the company is responsible for the adequacy and accuracy of the
disclosure in the filings; staff comments or changes to disclosure in response
to staff comments do not foreclose the Commission from taking any action with
respect to the filings; and the company may not assert staff comments as a
defense in any proceeding initiated by the Commission or any person under the
federal securities laws of the United States.
We trust that this information will be of assistance. Please contact the
undersigned at (713) 297-7021 with any questions.
Sincerely,
Lawrance McAfee
Chief Financial Officer
LM/DR
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