SEC Company Response from HAWTHORN BANCSHARES, INC. (HWBK) (CIK 0000893847) (HWBK) — Dec 30, 2005
HAWTHORN BANCSHARES, INC. (HWBK) (CIK 0000893847)
Date: Dec. 30, 2005 · CIK: 0000893847 · Accession: 0000950137-05-015450
AI Filing Summary & Sentiment
File numbers found in text: 000-23636
Referenced dates: August 9, 2005, September 2, 2005
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August 19, 2005
Division of Corporation Finance
Securities and Exchange Commission
Mail Stop 4561
450 Fifth Street, N.W.
Washington, DC 20549
Attn: Mr. Don Walker
Senior Assistant Chief Accountant
Re: Exchange National Bancshares, Inc.
Form 10-K for the year ended December 31, 2004
SEC File No. 000-23636
Dear Mr. Walker:
We are writing in response to your letter dated August 9, 2005, with
respect to the above-referenced report filed by Exchange National Bancshares,
Inc. (the "Company"). Our numbered responses to your comments correspond to the
numbered comments in your letter.(1)
In responding to your comments, we acknowledge that:
- the Company is responsible for the adequacy and accuracy
of the disclosure in our filing with the Commission;
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(1) A complete response to the numbered comments in your letter would call for
the disclosure of information that is covered by one or more exemptions in
the Freedom of Information Act. In particular, 17 C.F.R. Section
200.80(b)(4) exempts disclosure of trade secrets and commercial or
financial information which are privileged or confidential. In accordance
with the Freedom of Information Act, the privileged or confidential
information has been omitted from this response letter and is being
furnished to the Office of Freedom of Information Act and Privacy
Operations concurrently with the filing of this response letter. Each
instance in which privileged or confidential information has been omitted
from this response letter has been identified herein by footnote. We have
sent to you a paper copy of the Company's FOIA Confidential Treatment
Request, including the privileged or confidential information to which it
refers.
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Division of Corporation Finance
Attn: Mr. Don Walker
Page 2
- staff comments or changes to disclosure in our filing
made in response to staff comments do not foreclose the
Commission from taking any action with respect to the
filing; and
- the Company may not assert staff comments as a defense
in any proceeding initiated by the Commission or any
person under the federal securities laws of the United
States.
COMMENTS
COMMENT 1 PLEASE TELL US WHAT EFFECT THE CHANGES IN ASSET QUALITY OF THE LOAN
PORTFOLIO, SPECIFICALLY BUT NOT LIMITED TO THE INCREASE IN
COMMERCIAL, FINANCIAL AND AGRICULTURAL LOANS, THE INCREASED
CHARGE-OFFS, AND DECREASED RECOVERIES, HAVE HAD ON YOUR DETERMINATION
OF THE ALLOWANCE ALLOCATION AND PROVISION FOR 2004.
The increase in our nonaccruals from December 31, 2003 to December
31, 2004 was primarily the result of two credits. One was to
[____________](2) which had balances of $1,137,000 and $2,070,000 at
December 31, 2003 and December 31, 2004, respectively. This credit
was on nonaccrual at December 31, 2003 and management allocated
$341,000 of the allowance at December 31, 2003 to this credit. This
credit increased $933,000 from December 31, 2003 to December 31,
2004, but due to the nature of the collateral securing this increase,
management did not feel that an additional allowance allocation was
warranted. Our reasons for making these additional advances are
discussed in Comment 5. The second credit, which increased our
nonaccruals, from December 31, 2003 to December 31, 2004, was a
$1,500,000 loan to [____________](3). This loan was not on nonaccrual
as of December 31, 2003. Management allocated $750,000 of the
allowance at December 31, 2004 to this credit.
While nonaccruals did increase $2,700,000 from 2003 to 2004, at the
same time, our other classified loans decreased from $17,167,000 at
December 31, 2003 to $12,438,000 at December 31, 2004. The allowance
allocation related to our
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(2) A complete response to this Comment would call for the disclosure of
information that is covered by one or more exemptions in the Freedom of
Information Act. In accordance with the Freedom of Information Act, we
have omitted from this response letter trade secrets and commercial or
financial information which are privileged or confidential. Such
information is included in the Company's FOIA Confidential Treatment
Request in the attachment identified with the following Identifying Number
and Code: ENB-1.
(3) A complete response to this Comment would call for the disclosure of
information that is covered by one or more exemptions in the Freedom of
Information Act. In accordance with the Freedom of Information Act, we
have omitted from this response letter trade secrets and commercial or
financial information which are privileged or confidential. Such
information is included in the Company's FOIA Confidential Treatment
Request in the attachment identified with the following Identifying Number
and Code: ENB-2.
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Division of Corporation Finance
Attn: Mr. Don Walker
Page 3
classified loans decreased $709,000 from 2003 to 2004, which
essentially offset the $750,000 increase in the allowance allocated
to [____________](4) discussed above.
Total net charge-offs increased $1,555,000 from $158,000 during 2003
to $1,713,000 during 2004 primarily due to one credit. Of the
$1,713,000 of charge-offs during 2004, $1,545,000 related to this one
credit for which management had allocated $834,000 of the allowance
at December 31, 2003.
In summary, management reviews the adequacy of the allowance for loan
losses and the related provision on a quarterly basis taking into
consideration nonaccrual loans, internally classified loans,
charge-offs and the related allocations of the allowance to these
credits. Management then makes a determination as to whether the
allowance is sufficient to cover probable losses on these credits or
whether the allowance needs to be increased by additional provisions
to the allowance for loan losses. Management's determination was that
the provision for 2004 was adequate to maintain the allowance for
loan losses at a level sufficient to cover probable future losses in
the loan portfolio at December 31, 2004.
COMMENT 2 PLEASE DESCRIBE FOR US ANY UNDERSTANDINGS OR AGREEMENTS YOU MAY HAVE
WITH YOUR REGULATORS CONCERNING FUTURE CHANGES IN YOUR LEVELS OF LOAN
LOSS PROVISION AND ALLOWANCE.
Our Company and subsidiary banks have no understandings or agreements
with any of our regulators concerning future changes in our levels of
loan loss provision and allowance.
COMMENT 3 PLEASE PROVIDE US DETAILED INFORMATION ON THE LOANS COMPRISING THE
$1.6 MILLION COMMERCIAL, FINANCIAL AND AGRICULTURAL LOANS CHARGED OFF
FOR 2004, INCLUDING BUT NOT LIMITED TO THE SIZE, TYPE AND HISTORIC
CIRCUMSTANCES SURROUNDING THE DECLINE IN THE ASSET QUALITY OF THE
LOANS.
$1,545,000 of the $1,596,000 of commercial, financial and
agricultural loans charged off in 2004 represents borrowings of one
customer. The customer is [____________](5). The loan to this
customer has been internally classified as
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(4) A complete response to this Comment would call for the disclosure of
information that is covered by one or more exemptions in the Freedom of
Information Act. In accordance with the Freedom of Information Act, we
have omitted from this response letter trade secrets and commercial or
financial information which are privileged or confidential. Such
information is included in the Company's FOIA Confidential Treatment
Request in the attachment identified with the following Identifying Number
and Code: ENB-3.
(5) A complete response to this Comment would call for the disclosure of
information that is covered by one or more exemptions in the Freedom of
Information Act. In accordance with the Freedom of Information Act, we
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Division of Corporation Finance
Attn: Mr. Don Walker
Page 4
Substandard since the fourth quarter of 2002. During the first
quarter of 2004, our Company placed the loan on nonaccrual when the
liquidation value of our collateral did not appear to be sufficient
to cover our principal and interest and the customer was experiencing
cash flow problems. The customer was receiving what appeared to be
profitable orders with prospects for more and they were in serious
talks with several potential investors that, had their investments
come to fruition, would have repaid our loans in their entirety.
Although the loans were classified and on nonaccrual, we continued to
make new advances to allow them to build product to fill incoming
orders. During this period, the customer started a new division which
looked as though it had promise and might, in conjunction with new
sales orders, return the company to profitability. In the fourth
quarter of 2004 one of the key principals of the new division died
unexpectedly. With the death of this individual, the prospect of
attracting venture capital was significantly diminished. As a result,
we began to seriously question the customer's ability to turn the
company around and continue as a going concern. We made the decision
that we could no longer continue to provide financing to the customer
and made demand on our notes. As a result, the customer went out of
business and we began to liquidate and realize upon our collateral
and we charged off $1,545,000 during the fourth quarter.
COMMENT 4 PLEASE TELL US HOW MUCH SPECIFIC LOAN LOSS ALLOWANCE HAD BEEN
ESTABLISHED PRIOR TO 2004 FOR EACH OF THE LOANS COMPRISING THE $1.6
MILLION OF COMMERCIAL, FINANCIAL AND AGRICULTURAL LOANS CHARGED OFF
IN 2004.
As of December 31, 2003 we had allocated $903,000 of our allowance
for loan losses to the loans which were charged off in 2004.
COMMENT 5 PLEASE PROVIDE US WITH THE TYPE AND SIZE OF LOANS COMPRISING THE
INCREASE OF $2.7 MILLION IN THE COMMERCIAL, FINANCIAL, AND
AGRICULTURAL CLASSIFICATION OF THE NONACCRUAL LOANS TABLE FOR 2004.
IDENTIFY HOW MUCH, IF ANY, SPECIFIC LOAN LOSS ALLOWANCE HAS BEEN
RECORDED FOR EACH OF THESE LOANS.
The $2.7 million increase in nonaccrual commercial, financial, and
agricultural loans in 2004 was primarily represented by three
credits. The first credit represents additional advances of $933,000
to [____________](6), discussed in Comment 1 above, in order to
assist the customer in returning the business to
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have omitted from this response letter trade secrets and commercial or
financial information which are privileged or confidential. Such
information is included in the Company's FOIA Confidential Treatment
Request in the attachment identified with the following Identifying Number
and Code: ENB-4.
(6) A complete response to this Comment would call for the disclosure of
information that is covered by one or more exemptions in the Freedom of
Information Act. In accordance with the Freedom of Information Act, we
have omitted from this response letter trade secrets and commercial or
financial information which are privileged or confidential. Such
information is included in the Company's FOIA Confidential Treatment
Request in the attachment identified with the following Identifying Number
and Code: ENB-5.
<PAGE>
Division of Corporation Finance
Attn: Mr. Don Walker
Page 5
profitability. This customer had nonaccrual loan balances of
$2,070,000 at December 31, 2004 compared to $1,137,000 at December
31, 2003. $310,500 of the allowance was allocated to this credit at
December 31, 2004.
The second credit of $364,000 represents the residual debt of
[____________](7) discussed in Comment 3 above. We anticipate this
credit, net of the allocated allowance of $55,000, will be paid off
from the proceeds received from the liquidation of collateral.
The third credit of $1,500,000, discussed in Comment 1 above,
represents a loan to [____________](8). We are currently holding $1.2
million of cash collateral; however, we are currently defending our
collateral position in Chapter 11 bankruptcy court. $750,000 of the
allowance was allocated to this credit at December 31, 2004.
We hope that the above has been of assistance to you and that it is
fully responsive to your comments. If you have any questions or require any
further information, please call me at (660) 885-2241.
Very truly yours,
James E. Smith
Chairman and CEO
cc: Ms. Paula Smith
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(7) A complete response to this Comment would call for the disclosure of
information that is covered by one or more exemptions in the Freedom of
Information Act. In accordance with the Freedom of Information Act, we
have omitted from this response letter trade secrets and commercial or
financial information which are privileged or confidential. Such
information is included in the Company's FOIA Confidential Treatment
Request in the attachment identified with the following Identifying Number
and Code: ENB-6.
(8) A complete response to this Comment would call for the disclosure of
information that is covered by one or more exemptions in the Freedom of
Information Act. In accordance with the Freedom of Information Act, we
have omitted from this response letter trade secrets and commercial or
financial information which are privileged or confidential. Such
information is included in the Company's FOIA Confidential Treatment
Request in the attachment identified with the following Identifying Number
and Code: ENB-7.
<PAGE>
September 16, 2005
Division of Corporation Finance
Securities and Exchange Commission
Mail Stop 4561
450 Fifth Street, N.W.
Washington, DC 20549
Attn: Mr. Don Walker
Senior Assistant Chief Accountant
Re: Exchange National Bancshares, Inc.
Form 10-K for the year
ended December 31, 2004
SEC File No. 000-23636
Dear Mr. Walker:
We are writing in response to your letter dated September 2,
2005, with respect to the above referenced report filed by Exchange National