SEC Company Response from COMMUNITY BANKSHARES — Oct 11, 2005
COMMUNITY BANKSHARES INC /SC/ (CIK 0000894508)
Date: Oct. 11, 2005 · CIK: 0000894508 · Accession: 0000948520-05-000220
AI Filing Summary & Sentiment
File numbers found in text: 001-12341
Referenced dates: September 7, 2005
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COMMUNITY BANKSHARES, INC.
791 Broughton Street
Orangeburg, South Carolina 29115
October 11, 2005
Via EDGAR
Mr. John P. Nolan
Accounting Branch Chief
Office of Financial Services
Division of Corporation Financial Services
U. S. Securities and Exchange Commission
450 Fifth Street, N.W.
Washington, D.C. 20549
Re: Community Bankshares, Inc.
Form 10-K filed March 31, 2005
File No. 001-12341
Dear Mr. Nolan:
This letter responds to your letter dated September 7, 2005 addressed
to me containing comments on Forms 10-K and 10-Q for the year ended December 31,
2004 and the first and second quarters of 2005 filed by Community Bankshares,
Inc. (the "Company"). For your convenience, we have repeated your comments and
our responses follow each comment. Bullet points in the comments have been
replaced with numbers to aid in referencing each comment. Your comments are
preceded by "COMMENT" and our responses are preceded by "RESPONSE."
Form 10-K for the Year ended December 31, 2004
COMMENT
MD&A, "Provision for Loan Losses", page 19
1. We note the $3.983 million or 356% increase in the provision for loan
losses in 2004 as compared to 2003, was associated with several large
problem commercial loans, most of which were handled by a former lending
officer. In this regard, please tell us and include the following
information in future filings:
1.1. Quantify the portion of the provision for loan losses for 2004
attributable to the problem commercial loans handled by the former
lending officer and describe how the related portion of the provision
was determined.
1
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RESPONSE
The total amount charged to provision associated with the former loan officer
was $3,241,000. About $1,433,000 of the provision expense was associated with
three loans secured directly or indirectly by the declining value of the stock
in a small publicly traded company. About $1,742,000 of the provision expense
was associated with two commercial customers involving bankruptcies. The value
of the underlying collateral was determined to be negligible. The remaining
provision expense of $66,000 was associated with a loan where the customer had
severe cash flow problems. A specific allocation of the loan loss reserve was
made based on the estimated net realizable value of the collateral.
The provision expense for each loan was determined by taking the charged off
amount plus the end of period specific allocation less any beginning of period
allocation.
COMMENT
1.2. Describe the original repayment and other terms of the loans that
became nonperforming, including the nature of any underlying
collateral and how its fair value was determined.
RESPONSE
The $4,043,000 in loans that became nonperforming were single payment,
short-term, loans, with principal and interest due at maturity. Of these loans,
approximately $1,850,000 was directly or indirectly secured with stock of a
small, publicly traded company. At the inception of these loans the reported
trading value of each share was approximately $5; by the time of management's
review, the reported trading value had become negligible.
Of these loans, approximately $1,000,000 was secured with the receivables and
inventory of a small business. This customer declared bankruptcy during the
fourth quarter and it was determined that the actual value of the collateral was
a very small fraction of the amount of the loan.
Of these loans, approximately $750,000 was secured with the equipment and
fixtures of a bankrupt business. The bank found issues with the valuation of the
underlying collateral and the bank's perfection of its security interest.
The remaining loan balance, approximately $443,000, was secured with
construction contract receivables and retainages where management estimated net
realizable value of the collateral.
COMMENT
1.3. State the portion of the net charge-offs for $4.961 million in 2004
that were attributable to these loans and how the amount and timing of
the charge off was determined.
2
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RESPONSE
Of the net charge-offs of $4,961,000 in 2004, $2,950,000 were attributable to
the problem commercial loans of the former lending officer. For the loans where
the underlying collateral was stock, management assessed the value of the
collateral based on current market conditions and an assessment of the issuer's
financial condition. Loan chargeoffs of $1,200,000 were made based on that
information and the customers' failure to perform upon demand. For the loans
associated with customer bankruptcies, management assessed the value of the
collateral as soon as it became aware of customer's financial circumstances and
charged the loans down appropriately, for a total chargeoff of $1,750,000. For
the remaining loan, management made a specific provision, not a chargeoff, based
on a qualitative assessment of information available in the credit file.
COMMENT
1.4. Describe the specific events which occurred in 2004 that caused these
loans to be classified as non performing and subsequently written off.
RESPONSE
Late in the second quarter of 2004 the Company's senior management became aware
of certain loans that might be potential problem loans, all of which were
associated with one senior loan officer. Management directed the internal
auditors to review all of those loans.
At the time of the filing of the Company's Form 10-Q for the second quarter of
2004, all but one of the identified loans was performing as agreed. The
potential problem loan, in the amount of $824,000, was disclosed in the June 30,
2004 10-Q. Using currently available information management determined that no
additional provision for loan losses with respect to the identified loans was
required as of the quarter ended June 30, 2004.
In the third quarter of 2004, two borrowers, unrelated to the loans in the above
mentioned review, with loans totaling $1,750,000 were found to have
significantly deteriorated financial conditions. The prospects of any
significant recovery from the loans' collateral were believed to be unlikely. As
of the end of the 2004 third quarter, $1,375,000 was specifically allocated in
the allowance for loan losses for these loans. Also, at the same time,
$2,547,000 of the single payment loans, identified in the internal auditors'
review (see response to comment 1.2), were classified as potential problem loans
because of performance concerns. This was disclosed in the 2004 third quarter
Form 10-Q.
During the fourth quarter of 2004, the two loans totaling $1,750,000 were
charged off, and $1,850,000 of the aforementioned $2,547,000 of loans was placed
in nonaccrual status with $1,200,000 charged off by year end as additional
information became available to management. The $1,750,000 in charge-offs
resulted from the bank's being advised of the bankruptcy declarations. The
$1,200,000 in charge-offs resulted from the bank's ongoing assessment of the
value of the underlying collateral and the customers' unwillingness or inability
to perform upon demand of the bank. Of the $697,000 remainder ($2,547,000 minus
$1,850,000 placed in nonaccrual), $497,000 was collected during the 2004 fourth
quarter and $200,000 was performing but remained in potential problem loans at
December 31, 2004.
3
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COMMENT
1.5. Describe any related party or other relationships between the lending
officer and other Company officials and the borrowers who obtained
these loans.
RESPONSE
After reviewing the definitions included in Regulation S-K, Article 9 of
Regulation S-X, or Statement of Financial Accounting Standards No. 57, we do not
believe there were any related party relationships between the lending officer,
other Company officials and the borrowers who obtained the loans that became
nonperforming.
COMMENT
1.6. Provide the analysis performed by management with respect to these and
similar loans that led them to believe the underlying causes for these
problems were isolated and not indicative of a trend.
RESPONSE
Management became aware of the potential problem loans in late second quarter
2004. Because of the dollar magnitude of the loans, management was concerned
that a trend in the portfolio could be becoming evident. In order to better
understand the potential problems loans it ordered an internal audit review of
the loans.
As of December 31, 2004, management believed that the underlying causes for the
problems associated with the former lending officer's loan portfolio were
isolated and not indicative of a trend. The rationale for this belief was that
most of the loans identified in the internal audit review centered on borrowers
whose collateral was directly or indirectly tied to the stock of a small,
publicly traded, but financially troubled company located outside of our normal
market area. Each of the loans identified in the internal audit review were
individually evaluated for potential loss. The majority of these loans performed
as agreed or have paid out. Those loans deemed to have the highest credit risk
have been dealt with in due course with loan loss provisions and charge-offs
accounted for in the proper quarters based on management's assessments using
current information as of each period end.
Three other loans in this former loan officer's portfolio totaling $2,193,000
moved into nonperforming loan status in the last half of 2004. These loans were
not included in the list of loans for which the internal audit review had been
directed. Analysis during the third and fourth quarters of 2004 indicated
specific unrelated business problems of the borrowers that resulted in adverse
classification. In the 2004 third quarter, $1,750,000 of the $2,193,000 was
placed into nonaccrual. One loan for $443,000 moved into nonaccrual in the 2004
fourth quarter. The two loans totaling $1,750,000 involved a bankrupt business
and a borrower who had depleted his personal assets in a bankrupt business
venture. The $443,000 loan involved a customer with severe business cash flow
problems.
4
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As of December 31, 2004, the Company's management analyzed the loan portfolio
using the internal risk grading system and loan review reports. Neither of these
resources signaled a trend, nor did the internal audit report. The problems
loans that were found centered on weak collateral and isolated financial issues
of a very small number of customers. Also, because the former lending officer
had been gone for six months and it was believed that the significant problems
with his portfolio had been dealt with appropriately, management concluded that
its concerns about a trend in the portfolio were not borne out.
COMMENT
2. Please tell us and in future filings provide the following information
regarding the write-down on a large commercial loan that financed the
purchase of a business:
2.1. State the terms and principal amount of the commercial loan that the
borrower used to purchase the business, including the nature and fair
value of any underlying collateral and how its fair value was
determined. Provide a cross reference to the specific nonperforming
loan for $2.4 million which is discussed in the "Impaired Loans"
section on page 23.
RESPONSE
The original principal amounts of the loans made to facilitate the purchase of a
business totaled $3,500,000, comprising two variable rate notes, each dated July
2, 2004. The original terms of the notes required monthly payments of principal
and interest beginning August 1, 2004 based on an initial 240 month term.
Repayment amounts were to be adjusted annually at each of the first four
anniversaries in conjunction with scheduled changes in the variable interest
rate. The remaining balance was to be paid in a balloon payment due on June 1,
2009. The notes were collateralized by real estate, equipment, and rights
related to certain restaurant franchise agreements. Appraised values totaled
$4,100,000 as determined by an independent appraiser.
Through December 31, 2004, the principal amounts of these loans had been reduced
to $3,435,000 as a result of the receipt of the scheduled monthly payments. The
balance as of December 31, 2004 was written down to $2,434,000. This was the
result of an internal evaluation of the value of the underlying collateral,
which determined that a one million dollar partial charge-off was appropriate.
This evaluation was based on the business' not being a going concern; in effect,
a worst case estimate. This determination was substantiated by a subsequent
independent appraisal conducted in April 2005, which established a new value at
approximately $2,700,000. Management's intention at December 31, 2004 was to
write-down the carrying amount of the loan to the estimated net realizable value
of the underlying collateral and, in management's opinion, this was
accomplished. The borrower was at that time acting to sell the business.
Also see also the response to comment 5.
5
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COMMENT
2.2. Discuss the nature and extent of the legal options which the Company
is pursuing to receive payment for these non performing loans
considering the business purchased by the borrower is accused of
committing fraud.
RESPONSE
The Company has engaged an attorney to assist with respect to these loans. On
March 22, 2005 the Company and borrower signed a note modification agreement
which suspended the required payments of principal and interest for the period
from January 1 through June 30, 2005 and the borrower assigned any rights or
proceeds resulting from any litigation the borrower might initiate against the
former business owner. The Company is pursuing this forbearance strategy in
order to increase the likelihood that the business can be sold as a going
concern, which management believes would help maximize its potential recovery.
The Company is currently in the process of negotiating with the borrower a
renewal of the forbearance agreement.
COMMENT
Noninterest income, page 19.
3. We refer to the "Noninterest income" section of MD&A on page 19 that states
the Company initiated in 2004 measures intended to decrease the costs and
complexity of funding your mortgage brokerage operation. Please tell us and
in future filings discuss in MD&A the specific measures that were initiated
to reduce these costs and quantify the effects on operating income that
have resulted from implementing this cost reduction plan.
RESPONSE
The company acquired its mortgage company, Community Resource Mortgage, Inc.,
(hereafter CRM) in late 2001. During 2002 and 2003 CRM's loan production was
funded with a warehouse line provided by a nonaffiliated financial institution.
During most of this period, demand for mortgage loans was high and did not
decrease until late 2003. During earl