SEC Company Response from JAMESON INNS INC (CIK 0000914373) — Jun 3, 2005
JAMESON INNS INC (CIK 0000914373)
Date: June 3, 2005 · CIK: 0000914373 · Accession: 0001193125-05-120203
AI Filing Summary & Sentiment
File numbers found in text: 333-119016
Referenced dates: January 28, 2005
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CORRESP
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CORRESPONDENCE
CONNER & WINTERS
TULSA
ATTORNEYS & COUNSELORS AT LAW
William G. von Glahn
Vicki Bronson*
Henry G. Will
Joseph J. McCain, Jr.
Lynnwood R. Moore, Jr.
Robert A. Curry
Steven W. McGrath
D. Richard Funk
Randolph L. Jones, Jr.
J. Ronald Petrikin
Larry B. Lipe
James E. Green, Jr.
Martin R. Wing
John W. Ingraham
Andrew R. Turner
Gentra Abbey Sorem
R. Kevin Redwine
Tony W. Haynie
Bruce W. Freeman
David R. Cordell
John N. Hove
C. Raymond Patton, Jr.
Paul E. Braden
Robert J. Melgaard
P. Scott Hathaway
Lawrence A. Hall
Timothy T. Trump
Mark E. Dreyer
Nancy E. Vaughn
Gregory D. Renberg
Mark D. Berman
Katherine G. Coyle
Beverly K. Smith
Melodie Freeman-Burney
R. Richard Love, III
Robert D. James
Stephen R. Ward
Jeffrey R. Schoborg
Anne B. Sublett
J. Ryan Sacra
Jason S. Taylor
Katy Day Inhofe
Stephan A. Wangsgard
Julia Forrester-Sellers
Melinda L. Kirk
P. Bradley Bendure
Kathryn J. Kindell
Amy M. Santee
Cara M. Hair
Alissa A. Hurley
Heather Holt Bilderback
Debra R. Stockton
Shelley L. Carter
Jed W. Isbell
Conner & Winters, LLP
3700 First Place Tower
15 East Fifth
Street
Tulsa, Oklahoma 74103-4344
918-586-5711
Fax 918-586-8982
www.cwlaw.com
Writer’s Direct Number
918-586-5691
Writer’s Fax Number
918-586-8691
Writer’s E-mail Address
lmoore@cwlaw.com
Bob F. McCoy
John E. Barry
James R. Ryan
Russell H. Harbaugh, Jr.
David O. Cordell
OKLAHOMA CITY
Irwin H.
Steinhorn
John W. Funk
Jared D. Giddens
Kiran A. Phansalkar
Mitchell D. Blackburn
Mark H. Bennett
Bryan J. Wells
Laura McCasland Holbrook
John E. Gatliff II
J. Dillon Curran
William M. Lewis
L. Belynn Whatley
Peter B. Bradford
Shelia L. Darling
NORTHWEST ARKANSAS
John R. Elrod*
Greg S. Scharlau
Terri Dill Chadick
Todd P. Lewis*
P. Joshua Wisley
Charles E. Scharlau*
WASHINGTON, D.C.
G. Daniel Miller*
Henry Rose*
Erica L. Summers*
HOUSTON, TEXAS
Pamela H. Stabler*
JACKSON,
WYOMING
Randolph L. Jones, Jr.
SANTA FE, NEW MEXICO
Douglas M. Rather
Benjamin C. Conner
1879-1963
John M. Winters, Jr.
1901-1989
*Not Admitted in Oklahoma
February 10, 2005
Via Fax
Mr. Jeffrey A. Shady
Division of Corporation
Finance
Securities and Exchange Commission
450 Fifth Street,
N.W.
Washington, D.C. 20549
Re:
Jameson Inns, Inc.
Amendment No.2 to Form S-3
filed December 30, 2004
File No. 333-119016
Dear Jeff:
I am attaching drafts of the proposed responses to comments 2 and 4 in the
comment letter from Karen Garnett dated January 28, 2005. We are submitting this to you in advance of filing the amendment in an effort to get your reaction to the proposed responses before Amendment No. 3 to the registration statement is completed
and filed. Also enclosed is the confidential information referred to in the responses along with a confidential treatment request. We believe that these responses should address adequately the principal concerns that have been addressed in the
comment letters regarding electronic delivery. If we could get your informal reactions to these proposed responses, I believe it will expedite the final review of this filing. Thanks for your cooperation.
Yours very truly,
/s/ Lynn
Lynnwood R. Moore, Jr.
LRM:pp
Enclosures
Draft of Proposed Responses on behalf of Jameson Inns, Inc.
to Comments Nos. 2 and 4 in SEC Comment Letter
Dated January 28, 2005
Comment No. 2:
You indicate in your response to our comment no. 1 that your Plan
Administrator will track all “returned” emails which indicate that an email was not received by the intended recipient. You also indicate that the Plan Administrator will then place in first class mail a written notice to each participant
informing him or her of the availability of the document on-line, noting the failure of the delivery of the notification email and requesting that the participant’s email address be updated. In order to fulfill your delivery obligations you
must mail paper copies of offering documents to participants when electronic delivery fails. As such, please supplementally confirm that you will mail paper copies of offering documents to participants when electronic delivery fails.
As noted in the response below to your comment no. 4, the reasons for
requiring participants to consent to electronic delivery of all shareholder communications is the relative incremental costs of printing and mailing hard copies of these communications compared to the relatively minimal costs of electronic delivery.
The specifics of these estimated cost differences are addressed more fully in the response to comment no. 4 and the confidential information provided supplementally. The prospectuses have been amended to clarify that if any e-mails are returned, the
participant will be telephoned in an effort to get a corrected e-mail address. If the call is successful, the records will be corrected and a new e-mail linked to electronic versions of the materials will be sent promptly. If the call is
unsuccessful, a letter will be sent to the participant which will not only provide information about how to access the relevant materials electronically and how to correct their e-mail addresses, it will also provide a toll-free telephone number and
a mailing address which the participant may use to request hard copies of the materials. The Company commits that it will promptly mail hard copies of the materials upon receipt of any request. This process is the functional equivalent of your
requirement that hard copies of the materials be mailed automatically to every participant whose e-mail is returned, but is substantially more efficient for the Company. It is also consistent with the requirement in your Release No. 33-7233 that
paper copies of materials be available in the event that electronic delivery fails. A “returned’ e-mail will not mean necessarily that electronic delivery is not possible. It could mean simply that the participant’s e-mail address has
changed. A participant who receives the telephone call or the letter and would like hard copies of the materials will be able to request and receive them promptly with little effort. On the other hand, automatically mailing the materials without
being requested could result in a substantial amount of materials being mailed to incorrect addresses. If a participant’s e-mail address changes or otherwise becomes incorrect, we believe that in at least some instances the person’s
mailing address will also have changed. The Company expects that those participants who accumulate meaningful amounts of shares in their accounts will be more diligent in keeping their e-mail addresses current and in requesting hard copies if for
any reason they are unable to access the materials electronically. We are also not aware of any practice of other public
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companies of automatically mailing hard copies of documents if they receive information that the e-mail notification of the availability of the shareholder
materials has not been delivered.
Comment No. 4:
We note your response to our comments nos. 2 and 3. We also note the
disclosure in your prospectus that as a condition to enrolling in the Program, the participants are required to consent to the delivery of your annual reports, proxy statements, prospectus supplements and other documents electronically. Please
provide further analysis of why you believe it is appropriate to require participants in the program to consent to electronic delivery of all future communications, rather than limiting consent to materials related to this offering. Your analysis
should also address the provision that would permit Jameson Inns to liquidate investors with fewer than 100 shares if those investors revoke consent to electronic delivery.
This comment addresses again the concept of the required consent to electronic delivery of documents that you first raised
in comment no. 2 to your comment letter of October 15, 2004 based on your review of the original filing. As we responded previously and as we restate now, we expect that there will be a very large number of participants who will own a very small
number of shares. With the average daily rate of the Company’s hotels being approximately $60.00 per night, approximately $6.00 (10% of the paid room rate) worth of Jameson stock would be credited to a participant’s account for each
night’s stay. At a stock price of $2.00 per share, a participant would have to stay at the Company’s hotels at least thirty-three nights to be awarded 100 shares of stock. The Company obviously hopes that most participants would reach that
level of ownership through hotel stay credits. However, it is reconciled to the fact that many of the participants will stay considerably less, thus accruing much fewer shares. A separate letter and accompanying statement have been submitted
supplementally providing certain confidential information and estimates indicating the projected participation in the Program and the relative costs that would be incurred if the Company were required to provide written copies of the shareholder
materials. The Company believes that this information makes it clear that requiring consent to electronic delivery of all materials is essential to the economic viability of the Program.
In addressing this issue, it should be reiterated that the stay credit shares are being issued at essentially no cost or
financial risk to the participants. Participants will not pay a higher rate for their rooms than non-participants. The stock is being issued to the participants to establish a tangible, proprietary interest in the Company that will enhance the
attractiveness of the Company’s hotels to meet the participants’ travel needs. The required consent to electronic delivery will, the Company believes, be of absolutely no inconvenience for the vast majority of participants. They will be
able to receive the materials more promptly than they would by mail. Also, they will be able to access the materials at any time through the Company’s website and, for most of the documents, through the Commission’s EDGAR system. For those
participants who have access to
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the internet but who would not consent to electronic delivery if it were not a condition to participation, the perceived inconvenience will certainly be
minimal, particularly in light of the fact that the shares are being issued to them at essentially no cost and, thus, essentially no risk. If there is any indication that electronic delivery of any materials has failed for any reason, the
participants will be provided with prompt written notice and the opportunity to receive the written documents if they cannot receive them electronically.
It is only if a participant revokes his or her consent to electronic delivery that the Company will have the right (but not the obligation) to terminate
his or her participation in the Program. The Company has agreed to revise the terms of the Program to provide that in the event that a participant is terminated by the Company because of his or her withdrawal of consent to electronic delivery or
because the participant stayed fewer than ten nights and, in either case, has fewer than 100 shares in his or her account, the Company will bear the costs, commissions and fees of liquidating the shares in that participant’s account. Thus, the
terminated participant would receive 100% of the sales proceeds from such liquidation. The reason for mandating the liquidation of shares upon termination of an account if the participant holds fewer than 100 shares is the same as that for the
required consent to electronic delivery. The cost of servicing a shareholder with less than a round lot is extremely expensive in relation to the value of the holdings in the stock.
The ultimate justification for the required consent to electronic delivery of shareholder materials is that the Program will
not be viable without that feature. Guests of the Company will be receiving a real promotional benefit under the Program and, in light of all of the circumstances, are not being treated unfairly in any respect. The only alternative would be for the
Company to simply drop the Program. This Program and its terms must be viewed in light of its particular facts and circumstances. The potential participants will be provided full and fair disclosure of both the benefits and the risks of
participation. They will know that the benefits of participation are “burdened” with the required continuing consent to electronic delivery. If a participant is not willing to consent, then he or she simply will not enroll. There should be
no requirements imposed on the Company that would force it to provide a right participate without consenting to electronic delivery or to require it to continue to provide the benefits of participation to anyone who revokes the consent.
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