SEC Company Response from SOUTHFIRST BANCSHARES INC (CIK 0000925963) — Jun 10, 2005
SOUTHFIRST BANCSHARES INC (CIK 0000925963)
Date: June 10, 2005 · CIK: 0000925963 · Accession: 0000950144-05-006394
AI Filing Summary & Sentiment
File numbers found in text: 001-13640
Letter
Division of Corporate Finance Securities and Exchange Commission Washington, D.C. 20549 Re: SouthFirst Bancshares, Inc. Form 10-KSB/A Filed January 7, 2005 File No. 001-13640
Dear Mr. Cline,
Our law firm serves as general counsel to SouthFirst Bancshares, Inc. (the “Company”). This letter is in response to your May 20, 2005, letter to the Company requesting supplemental information on the provision for loan losses disclosed on page 25 of the Company’s Form 10-KSB/A filed January 7, 2005, for the acquisition and development loan made by SouthFirst Mortgage, Inc. (“SouthFirst Mortgage”), a wholly owned subsidiary of First Federal of the South (“First Federal”), which is in turn a wholly owned subsidiary of the Company. First Federal is a federally chartered savings association subject to the regulatory oversight of the United States Office of Thrift Supervision (the “OTS”).
Set forth below is a narrative history of the status of the above mentioned loan and the provision for loan losses reserved by the Company in connection therewith.
1. On or about September 1, 2001, SouthFirst Mortgage was approached by Bill Cleckley Construction, Inc., an Alabama corporation (the “Borrower”), to make a business loan (the “Loan”) in the original principal amount of $2,250,000.00 to be used to purchase approximately 48.36 acres in Columbiana, Shelby County, Alabama (the “Property”). The general intent of the Borrower was to develop approximately 130 residential lots for resale and construction on 36 acres and sell the remaining 12 acres to retail businesses. At that time, the Borrower had been a customer of SouthFirst Mortgage for approximately 1 1/2 years.
2. On October 3, 2001, management obtained an independent appraisal that indicated the Property had a fair market value of approximately $3,500,000 once developed as planned.
Law Offices and Mediation Centers
2311 Highland Avenue South Birmingham, Alabama 35205
Post Office Box 55727 Birmingham, Alabama 35255-5727
TELEPHONE | 205.930.5100 FAX | 205.930.5101 URL | http://www.sirote.com
B i r m i n g h a m | H u n t s v i l l e | M o b i l e
Mr. Paul Cline
June 9, 2005
Page 2
3. On November 5, 2001, the Loan was closed by the execution of the following lending documents:
(a) SouthFirst Mortgage, Inc. Loan Application
(b) Promissory Note to SouthFirst Mortgage, Inc. dated November 5, 2002, in the principal amount of $2,250,000.00 (the “Promissory Note”).
(c) Guaranty Agreement for a Specific Loan As Security for a Loan from SouthFirst Mortgage, Inc. (the “Guaranty”), personally executed by the President of Borrower, William M. Cleckley, in his individual capacity.
(d) Real Estate Mortgage to Secure Loan from SouthFirst Mortgage executed by Borrower.
(e) Acquisition and Development Loan Agreement (the “Development Agreement”) executed by Borrower.
(f) U.S. Department of Housing and Urban Development Settlement Statement
(g) Corporate Resolution Authorizing Borrowings of Borrower.
4. The initial disbursement of funds to acquire the Property occurred on November 9, 2001 in the amount of $554,824.31. Further disbursements and payments of interest thereon were made on approximately a monthly basis as reflected on the attached Disbursement of Funds and Payment History through December 22, 2003.
5. For the quarter ending September 30, 2002, the Loan had an outstanding balance of $1,357,883 and did not have an asset classification or reserve percentage at that time.
6. In December 2002, it became apparent to the Company that the Borrower was not developing the Property in a timely manner as required under the Development Agreement. The Promissory Note only required monthly interest payments during the preceding period, and the Borrower had thus far timely made all required payments on the Loan.
7. For the quarter ending December 31, 2002, the Company, in conjunction with OTS examiners, determined that because the performance of the Borrower as it related to the completion of the project was becoming questionable, it was necessary to classify the then outstanding Loan balance as substandard and set up a ten (10%) percent loan loss allowance, resulting in a total reserve amount on the Loan of $160,106. The
Mr. Paul Cline
June 9, 2005
Page 3
classification of the Loan and the analysis of allowance for loan loss on a quarter-by-quarter basis is set forth below.
Loan
Accrued
Total
Asset
Reserve
Reserve
Quarter
Balance
Interest
Classified
Classification
Percentage
Amount
9/30/2002
$ 1,357,883
$
$
None
N/A
$ —
12/31/2002
1,587,249
13,808
1,601,057
Substandard
10.00 %
160,106
3/31/2003
1,622,148
7,210
1,629,358
Substandard
10.00 %
162,936
6/30/2003
1,706,849
7,309
1,714,158
Substandard
10.00 %
171,416
9/30/2003
1,789,009
7,325
1,796,334
Specific
29.23 %
525,000
12/31/2003
1,939,535
15,936
1,955,471
Specific
26.80 %
525,000
3/31/2004
500,000
—
500,000
Substandard
10.00 %
50,000
6/30/2004
500,000
—
500,000
Substandard
15.00 %
75,000
9/30/2004
500,000
—
500,000
Substandard
15.00 %
75,000
12/31/2004
500,000
—
500,000
Substandard
15.00 %
75,000
3/31/2005
500,000
—
500,000
Substandard
15.00 %
75,000
8. On or about September 29, 2003, management obtained a new independent appraisal that indicated the Property would have a value of approximately $2,460,000 once developed as planned.
9. As of September 30, 2003, the Company had reserved approximately $525,000 on the Loan, or 29.23% of the outstanding balance, and moved the Loan to non-accrual status.
10. Subsequent to September 30, 2003, the Board of Directors of First Federal made the decision to declare the Promissory Note due and payable in full, and the Borrower was notified that if it did not satisfy the Promissory Note, First Federal would take further action to remedy the issue as it related to this Loan.
11. On or about December 1, 2003, our law firm was asked to contact the Borrower and pursue collection efforts. It was discovered during the collection process that the Guaranty had been completed in such a manner that the maximum liability of the
Mr. Paul Cline
June 9, 2005
Page 4
guarantor under the Guaranty was stated to be $0.00, making further collection efforts against the guarantor impossible.
12. In January 2004, First Federal was able to obtain a Deed in Lieu of Foreclosure for the Property following negotiations with the Borrower. At the date of foreclosure, the Loan had a disbursed amount of approximately $1,948,000, with previously recognized allowances of approximately $525,000, for a net recorded investment of approximately $1,423,000.
13. Shortly after obtaining legal title to the Property, the Company was forced to capitalize an additional $96,421 to the balance to record foreclosure costs and to correct certain drainage problems on the Property that had threatened to lead to legal issues with state and local authorities, and surrounding landowners, of which management was unaware of prior to obtaining legal title to the Property.
14. On March 19, 2004, management obtained another independent appraisal that indicated that the Property had an “as is” value of $1,715,000 as of that date and would likely have a value of $2,667,000 as of May 1, 2006, assuming the project was developed as planned. However, the appraisal projected a cost to complete the project of $1,923,000, which would result in a projected loss of approximately $1,292,456, or an additional $767,456 over the then present specific reserve of $525,000.
15. During the regular OTS examination of the Company in March of 2004, the OTS took exception with certain assumptions made by the most recent appraiser to arrive at the current “as is” value of the land. The OTS examiner physically inspected the Property and determined that the preparation work that had been previously performed did not add significant value to the Property and that the site was ill suited for further residential and commercial development as planned. Accordingly, the OTS examiner independently concluded that the Property was likely worth approximately $10,000 to $10,500 per acre, or about $500,000. The Board of First Federal and management conducted their own investigation and decided not to take exception to the OTS examiners’ analysis or valuation of the Property and, effective March 31, 2004, wrote the asset down to $500,000 and established an additional reserve of $25,000 to cover erosion damage costs.
16. As of June, 2004, the Board of Directors of First Federal elected to increase the percentage of loans classified as substandard from 10% to 15% of the outstanding balance. This percentage change increased the allowance on this Loan from $50,000 to $75,000. No changes have been made in the loan balance, asset classification, reserve percentage or reserve amount since that time.
Mr. Paul Cline
June 9, 2005
Page 5
17. At the current time management does not believe that there will be any further loss on the loan. Management believes that the Company could easily sell the Property for at least $500,000, which is the amount currently recorded on the Company’s books for the Property. The Company has listed the Property with a local real estate agent and is currently asking $950,000 for the Property. Since listing the Property for sale, the Company has entered into three separate sales contracts but thus far has not been successful in selling the Property.
I have reviewed the contents of this letter response with Sandra H. Stephens, Interim Chief Executive Officer of the Company, and Janice Browning, Controller and Treasurer of the Company, who have acknowledged to me that as officers of the Company: (i) they have reviewed this letter response on behalf of the Company, (ii) the Company is responsible for the adequacy and accuracy of the disclosures made in this letter, (iii) staff comments or changes to disclosure in response to staff comments do not foreclose the Commission from taking any action with respect to the filing, and (iv) the Company may not assert staff comments as a defense in any proceeding initiated by the Commission or any person under the federal securities laws of the United States.
If you have any further questions or comments, please do not hesitate to contact me.
Sincerely yours,
/s/ Peter J. Hardin
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filename1.htm
SouthFirst Bancshares, Inc.
June 9, 2005
Mr. Paul Cline
Senior Accountant
Division of Corporate Finance
Securities and Exchange Commission
450 Fifth Street, N.W.
Washington, D.C. 20549
Re:
SouthFirst Bancshares, Inc. Form 10-KSB/A
Filed January 7, 2005
File No. 001-13640
Dear Mr. Cline,
Our law firm serves as general counsel to SouthFirst Bancshares, Inc. (the “Company”). This letter
is in response to your May 20, 2005, letter to the Company requesting supplemental information on
the provision for loan losses disclosed on page 25 of the Company’s Form 10-KSB/A filed January 7,
2005, for the acquisition and development loan made by SouthFirst Mortgage, Inc. (“SouthFirst
Mortgage”), a wholly owned subsidiary of First Federal of the South (“First Federal”), which is in
turn a wholly owned subsidiary of the Company. First Federal is a federally chartered savings
association subject to the regulatory oversight of the United States Office of Thrift Supervision
(the “OTS”).
Set forth below is a narrative history of the status of the above mentioned loan and the provision
for loan losses reserved by the Company in connection therewith.
1.
On or about September 1, 2001, SouthFirst Mortgage was approached by Bill Cleckley
Construction, Inc., an Alabama corporation (the “Borrower”), to make a business loan (the
“Loan”) in the original principal amount of $2,250,000.00 to be used to purchase approximately
48.36 acres in Columbiana, Shelby County, Alabama (the “Property”). The general intent of the
Borrower was to develop approximately 130 residential lots for resale and construction on 36
acres and sell the remaining 12 acres to retail businesses. At that time, the Borrower had
been a customer of SouthFirst Mortgage for approximately 1 1/2 years.
2.
On October 3, 2001, management obtained an independent appraisal that indicated the Property
had a fair market value of approximately $3,500,000 once developed as planned.
Law Offices and Mediation Centers
2311 Highland Avenue South Birmingham, Alabama 35205
Post Office Box 55727 Birmingham, Alabama 35255-5727
TELEPHONE | 205.930.5100 FAX | 205.930.5101 URL | http://www.sirote.com
B i r m i n g h
a m | H u n t
s v i l l e |
M o b i l e
Mr. Paul Cline
June 9, 2005
Page 2
3.
On November 5, 2001, the Loan was closed by the execution of the following lending documents:
(a)
SouthFirst Mortgage, Inc. Loan Application
(b)
Promissory Note to SouthFirst Mortgage, Inc. dated November 5, 2002, in the
principal amount of $2,250,000.00 (the “Promissory Note”).
(c)
Guaranty Agreement for a Specific Loan As Security for a Loan from SouthFirst
Mortgage, Inc. (the “Guaranty”), personally executed by the President of Borrower,
William M. Cleckley, in his individual capacity.
(d)
Real Estate Mortgage to Secure Loan from SouthFirst Mortgage executed by
Borrower.
(e)
Acquisition and Development Loan Agreement (the “Development Agreement”)
executed by Borrower.
(f)
U.S. Department of Housing and Urban Development Settlement Statement
(g)
Corporate Resolution Authorizing Borrowings of Borrower.
4.
The initial disbursement of funds to acquire the Property occurred on November 9, 2001 in the
amount of $554,824.31. Further disbursements and payments of interest thereon were made on
approximately a monthly basis as reflected on the attached Disbursement of Funds and Payment
History through December 22, 2003.
5.
For the quarter ending September 30, 2002, the Loan had an outstanding balance of $1,357,883
and did not have an asset classification or reserve percentage at that time.
6.
In December 2002, it became apparent to the Company that the Borrower was not developing the
Property in a timely manner as required under the Development Agreement. The Promissory Note
only required monthly interest payments during the preceding period, and the Borrower had thus
far timely made all required payments on the Loan.
7.
For the quarter ending December 31, 2002, the Company, in conjunction with OTS examiners,
determined that because the performance of the Borrower as it related to the completion of the
project was becoming questionable, it was necessary to classify the then outstanding Loan
balance as substandard and set up a ten (10%) percent loan loss allowance, resulting in a
total reserve amount on the Loan of $160,106. The
Mr. Paul Cline
June 9, 2005
Page 3
classification of the Loan and the analysis
of allowance for loan loss on a quarter-by-quarter basis is set forth below.
Loan
Accrued
Total
Asset
Reserve
Reserve
Quarter
Balance
Interest
Classified
Classification
Percentage
Amount
9/30/2002
$
1,357,883
$
0
$
0
None
N/A
$
—
12/31/2002
1,587,249
13,808
1,601,057
Substandard
10.00
%
160,106
3/31/2003
1,622,148
7,210
1,629,358
Substandard
10.00
%
162,936
6/30/2003
1,706,849
7,309
1,714,158
Substandard
10.00
%
171,416
9/30/2003
1,789,009
7,325
1,796,334
Specific
29.23
%
525,000
12/31/2003
1,939,535
15,936
1,955,471
Specific
26.80
%
525,000
3/31/2004
500,000
—
500,000
Substandard
10.00
%
50,000
6/30/2004
500,000
—
500,000
Substandard
15.00
%
75,000
9/30/2004
500,000
—
500,000
Substandard
15.00
%
75,000
12/31/2004
500,000
—
500,000
Substandard
15.00
%
75,000
3/31/2005
500,000
—
500,000
Substandard
15.00
%
75,000
8.
On or about September 29, 2003, management obtained a new independent appraisal that
indicated the Property would have a value of approximately $2,460,000 once developed as
planned.
9.
As of September 30, 2003, the Company had reserved approximately $525,000 on the Loan, or
29.23% of the outstanding balance, and moved the Loan to non-accrual status.
10.
Subsequent to September 30, 2003, the Board of Directors of First Federal made the decision
to declare the Promissory Note due and payable in full, and the Borrower was notified that if
it did not satisfy the Promissory Note, First Federal would take further action to remedy the
issue as it related to this Loan.
11.
On or about December 1, 2003, our law firm was asked to contact the Borrower and pursue
collection efforts. It was discovered during the collection process that the Guaranty had
been completed in such a manner that the maximum liability of the
Mr. Paul Cline
June 9, 2005
Page 4
guarantor under the Guaranty
was stated to be $0.00, making further collection efforts against the guarantor impossible.
12.
In January 2004, First Federal was able to obtain a Deed in Lieu of Foreclosure for the
Property following negotiations with the Borrower. At the date of foreclosure, the Loan had a
disbursed amount of approximately $1,948,000, with previously recognized allowances of
approximately $525,000, for a net recorded investment of approximately $1,423,000.
13.
Shortly after obtaining legal title to the Property, the Company was forced to capitalize an
additional $96,421 to the balance to record foreclosure costs and to correct certain drainage
problems on the Property that had threatened to lead to legal issues with state and local
authorities, and surrounding landowners, of which management was unaware of prior to obtaining
legal title to the Property.
14.
On March 19, 2004, management obtained another independent appraisal that indicated that the
Property had an “as is” value of $1,715,000 as of that date and would likely have a value of
$2,667,000 as of May 1, 2006, assuming the project was developed as planned. However, the
appraisal projected a cost to complete the project of $1,923,000, which would result in a
projected loss of approximately $1,292,456, or an additional $767,456 over the then present
specific reserve of $525,000.
15.
During the regular OTS examination of the Company in March of 2004, the OTS took exception
with certain assumptions made by the most recent appraiser to arrive at the current “as is”
value of the land. The OTS examiner physically inspected the Property and determined that the
preparation work that had been previously performed did not add significant value to the
Property and that the site was ill suited for further residential and commercial development
as planned. Accordingly, the OTS examiner independently concluded that the Property was
likely worth approximately $10,000 to $10,500 per acre, or about $500,000. The Board of First
Federal and management conducted their own investigation and decided not to take exception to
the OTS examiners’ analysis or valuation of the Property and, effective March 31, 2004, wrote
the asset down to $500,000 and established an additional reserve of $25,000 to cover erosion
damage costs.
16.
As of June, 2004, the Board of Directors of First Federal elected to increase the percentage
of loans classified as substandard from 10% to 15% of the outstanding balance. This
percentage change increased the allowance on this Loan from $50,000 to $75,000. No changes
have been made in the loan balance, asset classification, reserve percentage or reserve amount
since that time.
Mr. Paul Cline
June 9, 2005
Page 5
17.
At the current time management does not believe that there will be any further loss on the
loan. Management believes that the Company could easily sell the Property for at least
$500,000, which is the amount currently recorded on the Company’s books for the Property. The
Company has listed the Property with a local real estate agent and is
currently asking $950,000 for the Property. Since listing the Property for sale, the
Company has entered into three separate sales contracts but thus far has not been successful
in selling the Property.
I have reviewed the contents of this letter response with Sandra H. Stephens, Interim Chief
Executive Officer of the Company, and Janice Browning, Controller and Treasurer of the Company, who
have acknowledged to me that as officers of the Company: (i) they have reviewed this letter
response on behalf of the Company, (ii) the Company is responsible for the adequacy and accuracy of
the disclosures made in this letter, (iii) staff comments or changes to disclosure in response to
staff comments do not foreclose the Commission from taking any action with respect to the filing,
and (iv) the Company may not assert staff comments as a defense in any proceeding initiated by the
Commission or any person under the federal securities laws of the United States.
If you have any further questions or comments, please do not hesitate to contact me.
Sincerely yours,
/s/ Peter J. Hardin
Peter J. Hardin
FOR THE FIRM
PJH/pjh
Sandra H. Stephens, SouthFirst Bancshares, Inc.
Janice Browning, SouthFirst Bancshares, Inc.
Richard E. Kirkpatrick, Jones & Kirkpatrick, P.C.
James S. Williams, Sirote & Permutt, P.C.
Bill Cleckley Construction Company, Inc.
Disbursements and Payment History
Date
Amount
Description
11/9/2001
554,824.31
Disbursement
12/19/2001
35,000.00
Disbursement
1/7/2002
1,500.00
Disbursement
1/14/2002
6,000.00
Disbursement
1/25/2002
10,500.00
Disbursement
1/31/2002
86,000.00
Disbursement
1/30/2002
4,833.29
Interest Paid
2/6/2002
31.00
Disbursement
2/28/2002
2,914.94
Interest Paid
3/4/2002
20,000.00
Disbursement
3/21/2002
13,000.00
Disbursement
3/28/2002
3,100.00
Disbursement
3/28/2002
3,074.09
Interest Paid
4/5/2002
18,000.00
Disbursement
4/19/2002
20,000.00
Disbursement
4/25/2002
15,000.00
Disbursement
4/30/2002
3,501.19
Interest Paid
5/10/2002
27,000.00
Disbursement
5/24/2002
45,000.00
Disbursement
5/31/2002
3,500.00
Disbursement
5/26/2002
3,575.50
Interest Paid
6/11/2002
50,000.00
Disbursement
6/19/2002
2,000.00
Disbursement
6/25/2002
67,000.00
Disbursement
6/28/2002
3,973.90
Interest Paid
7/5/2002
34,000.00
Disbursement
7/17/2002
25,000.00
Disbursement
7/24/2002
42,000.00
Disbursement
Bill Cleckley Construction Company, Inc.
Disbursements and Payment History
Date
Amount
Description
7/26/2002
12,500.00
Disbursement
7/25/2002
4,287.27
Interest Paid
8/5/2002
55,000.00
Disbursement
8/16/2002
65,000.00
Disbursement
8/29/2002
5,041.91
Interest Paid
9/6/2002
50,000.00
Disbursement
9/17/2002
60,000.00
Disbursement
9/18/2002
5,725.52
Interest Paid
10/2/2002
22,000.00
Disbursement
10/21/2002
44,000.00
Disbursement
10/25/2002
6,052.25
Interest Paid
10/28/2002
52,000.00
Disbursement
10/29/2002
3,500.00
Disbursement
11/8/2002
25,000.00
Disbursement
11/21/2002
33,000.00
Disbursement
11/26/2002
7,000.00
Disbursement
11/26/2002
6,631.19
Interest Paid
12/10/2002
45,000.00
Disbursement
12/28/2002
28,500.00
Disbursement
1/22/2003
6,000.00
Disbursement
1/23/2003
13,900.00
Disbursement
1/23/2003
13,806.97
Interest Paid
2/11/2003
7,700.00
Disbursement
2/26/2003
7,076.07
Interest Paid
2/27/2003
7,000.00
Disbursement
3/21/2003
500.00
Disbursement
3/27/2003
6,500.00
Disbursement
Bill Cleckley Construction Company, Inc.
Disbursements and Payment History
Date
Amount
Description
3/27/2003
6,465.00
Interest Paid
4/3/2003
3,300.00
Disbursement
5/1/2003
7,100.00
Disbursement
4/30/2003
7,012.97
Interest Paid
5/30/2003
7,000.00
Disbursement
5/30/2003
7,012.97
Interest Paid
6/2/2003
55,000.00
Disbursement
6/16/2003
5,000.00
Disbursement
6/26/2003
7,300.00
Disbursement
6/26/2003
7,279.38
Interest Paid
7/23/2003
55,000.00
Disbursement
7/31/2003
7,320.00
Disbursement
7/31/2003
7,320.36
Interest Paid
8/1/2003
5,000.00
Disbursement
8/29/2003
7,304.85
Disbursement
8/22/2003
7,384.85
Interest Paid
9/29/2003
7,535.14
Disbursement
9/29/2003
7,535.14
Interest Paid
10/22/2003
3,500.00
Disbursement
10/31/2003
7,324.13
Disbursement
10/31/2003
7,324.13
Interest Paid
11/13/2003
125,000.00
Disbursement
11/13/2003
5,067.50
Disbursement
11/26/2003
7,602.99
Disbursement
11/30/2003
7,602.99
Interest Paid
12/22/2003
2,031.28
Disbursement