SEC Company Response from COVENANT LOGISTICS GROUP, INC. (CVLG) (CIK 0000928658) (CVLG) — Jul 20, 2005
COVENANT LOGISTICS GROUP, INC. (CVLG) (CIK 0000928658)
Date: July 20, 2005 · CIK: 0000928658 · Accession: 0001008886-05-000154
AI Filing Summary & Sentiment
Referenced dates: July 6, 2005
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CORRESP
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filename1.htm
Response to SEC Form 10-K Comment Letter
July 20, 2005
VIA
EDGAR
David
R.
Humphrey, Branch Chief
Securities
and Exchange Commission
450
Fifth
Street, N.W.
Washington,
D.C. 20549
Re: Covenant
Transport, Inc.
Commission
File No. 0-24960
Form
10-K: For the year ended December 31, 2004 ("Form 10-K")
Dear
Mr.
Humphrey:
This
letter responds to the Staff's comments to Covenant Transport, Inc.'s Form
10-K,
as set forth in the Staff's letter dated July 6, 2005. For your convenience,
the
headings and paragraph numbers in this letter correspond to the headings and
paragraph numbers in the Staff's letter.
Form
10-K: For the year ended December 31, 2004
Management's
Discussion and Analysis
Overview,
page 14
Increase
to Claims Reserves, page 15
1.
Question:
We
note that the $19.6 million adjustment made in the fourth quarter of 2004,
as
described in this section and elsewhere in the filing, relates to the 2001-2003
fiscal years' increases in primary retention amounts for and frequency of
workers compensation and casualty claims. Supplementally explain to us why
you
feel this is a change in estimate versus an error, and is properly recorded
during 2004.
Answer:
We offer the following information supplementally.
David
R. Humphrey, Branch Chief
July
20,
2005
Page
2
Executive
Summary
Consistent with paragraph 13 of APB 20, we believe the
$19.6
million adjustment was a change in estimate, rather than the correction of
an
error, because it resulted from subsequent developments including:
1) variability
in the amount covered by the Company, due to the changes in
retention;
2) increased
frequency of accidents and claims; and
3) more
volatility in the amount of claims costs and settlements
These
subsequent developments (i.e., development of large claims, particularly during
2004 when several large claims incurred during 2003 began to develop with more
volatility and overall adverse developments), supplemented by a third-party
actuarial study, afforded us better insight to make improved judgments as to
our
estimated ultimate liability for self-insurance reserves.
History
of Deductible/Retention Limits
We have significantly increased the self-insured retention portion of our
insurance coverage for claims since February of 2001. In February of 2001 we
had
a $5,000 deductible for liability claims and a $250,000 deductible for workers'
compensation claims. At March 2005, we were self-insured for personal injury
and
property damage claims for amounts up to $2.0 million per occurrence, subject
to
an additional $2.0 million self-insured aggregate amount, which results
in
the total self-insured retention of up to $4.0 million until the
$2.0 million aggregate threshold is reached. We are also self-insured
for
cargo loss and damage claims and for workers' compensation for amounts up to
$1.0 million per occurrence. The following chart reflects the major changes
in
our casualty program since March 1, 2001:
Coverage Period
Primary
Coverage
Primary
Coverage
SIR/deductible
Excess
Coverage
Excess
Coverage
SIR/deductible
Prior
to March 2001
$1.0
million
$5,000
$14.0
million
$0
March
2001 - Feb. 2002
$1.0
million
$250,000
$49.0
million
$3.0
million
March
2002 - July 2002
$2.0
million
$500,000
$48.0
million
$3.0
million
July
2002 - Nov. 2002
$2.0
million
$500,000
$0(1)
$0(1)
Nov.
2002- Feb. 2003
$4.0
million
$1.0
million
$16.0
million
$3.0
million
March
2003 - Feb. 2004
$5.0
million
$2.0
million(2)
$15.0
million
$2.0
million
March
2004 - Feb. 2005
$5.0
million
$2.0
million(2)
$15.0
million
$2.0
million
March
2005 - Feb. 2007
$2.0
million
$2.0
million(2)
$48.0
million
$0
(1)
Represents
period for which no proof of insurance was available from agent and
coverage was determined to be invalid.
(2)
Plus
applicable self-insured corridor of $2.0 to $4.0 million. Self-insured
retention of $1.0 million for cargo
damage.
In summary, the table demonstrates that the Company has made several changes
to
its risk management program, which has increased the amount of the Company's
exposure for large claims.
David
R. Humphrey, Branch Chief
July
20,
2005
Page
3
History
of Casualty Accident Trend Rate
Our frequency rate for casualty claims and workers' compensation claims
increased significantly between 2000 and 2003 before reversing in 2004. The
following table illustrates DOT accidents per million miles, the number of
large
casualty claims (defined as claims greater than $250,000), and the number of
workers' compensation claims for our Covenant Transport subsidiary, which
constitutes 90% of our revenue.
Calendar
Year
2000
2001
2002
2003
2004
DOT
Accident Frequency Ratio
.706
.877
1.237
1.257
1.103
Casualty
Claims Over $250,000
12
13
17
13
7
Number
of Workers' Comp Claims
561
720
696
831
669
Although
the number of large casualty claims declined in between 2002 and 2003, the
severity (or expected ultimate claim liability) of accidents was greater in
2003
for large claims. In addition, since the Company was increasing both its
deductible and exposure per claim in each of these years, the impact of large
claims was more significant when compared to overall self-insurance
liabilities.
History
of Balance Sheet Claims Accrual
Prior to 2001 our reserve for estimated claims was not significant because
of
very low self-insured retention amounts. In 2001, our self-insured retention
increased as management adopted a strategy to manage the increased premium
costs
due to changes in the insurance market caused insurers to raise premiums.
Between 2001 and 2004 our self-insured retention increased significantly, as
did
our actual claims experience. Accordingly, we began estimating our individual
claims reserves and aggregate self-insurance reserves with limited historical
company-specific claims and development experience.
Our process for estimating claims included utilizing a third-party claims
administrator that worked under our direction, having an internal risk
management committee evaluate all large claims and using actuarial software
to
estimate ultimate payouts, concerning the appropriate range for our
self-insurance reserves. Based on all available information we established
claims reserves and an estimate of incurred but not reported (IBNR) amounts
in
establishing self-insurance reserves for financial reporting. This information
was updated periodically (at least quarterly) to adjust the self-insurance
reserve to our estimate of ultimate liability.
By 2004, we had more experience concerning development of large claims, although
the most significant claims had occurred during 2003. The aggregate development
of the large claims was trending to be greater than originally estimated or
anticipated when using historical development information. In addition, the
overall size of the self-insurance reserve had grown to $27.4 million at the
end
of 2003 as the result of the increase in retention on a per claim basis as
well
as an increase in the number of claims. The following table illustrates the
increase in the self-insurance reserve for estimated casualty and workers'
compensation claims:
Year
ended December 31,
2000
2001
2002
2003
2004
Insurance
Claims Accrual ($millions)
1.0
11.9
21.2
27.4
46.2
Third-Party
Actuarial Analysis
As a result of the changes in retention levels, unfavorable claims development,
particularly relating to large claims incurred in 2003, and the increases in
the
amount of the overall self-insurance reserve, in mid 2004 we engaged an
independent, third-party actuarial services firm to review our loss history
and
provide an estimate of our ultimate payout of claims incurred through August
2004 in a
David
R. Humphrey, Branch Chief
July
20,
2005
Page
4
report.
This was disclosed in the Company's Form 10-Q for the quarter ended September
30, 2004. The Company requested the actuary to update the information through
December 31, 2004, which was received in January 2005. The actuarial firm
provided additional information concerning industry-wide development trends,
an
analysis using different actuarial methods to produce a range of actuarial
estimates, and additional analysis of our large claims and estimation of
development of large claims and overall development.
Development
of Large Claims
Between 2003 and 2004, we increased the estimated ultimate amount on several
large claims, as subsequent information and developments on these claims
indicated that the initial estimates needed to be increased. These subsequent
developments included items such as settlement negotiations, additional facts
concerning the claim, continued inflation in the amount of liability awards
against truckers generally, unfavorable court decisions, and more experience
in
evaluating the overall cost of claims. One large claim incurred in the first
quarter of 2003 illustrates this point, as the change from the initial estimate
to the estimate at December 31, 2004, was $2.1 million.
Based on the subsequent evaluation of the information and the impact of the
developments described above, supplemented by our third party actuarial review,
we determined that a change in our estimated ultimate liability, and thus in
our
self-insurance accrual, of $19.6 million was warranted.
Accounting
Treatment
Paragraph No. 13 of APB 20 states:
Errors
in
financial statements result from mathematical mistakes, mistakes in the
application of accounting principles, or oversight or misuse of facts
that existed at the time the financial statements were prepared.
In
contrast, a change in accounting estimate results from new information or
subsequent developments and accordingly from better insight or improved
judgment.
We believe the increase in claims reserve did not meet the definition for an
error under APB 20. The adjustment was not the result of (1) a mathematical
mistake, (2) a mistake in the application of accounting principles, or (3)
an
oversight or misuse of facts that existed at the time the financial statements
were prepared. Management used all facts available at the balance sheet date
concerning the claims, used the processes then in place, took into consideration
the views of the outside third-party claims administrator, and made an estimate.
The adjustment meets the definition of change of accounting estimate under
APB
20. We believe that this change is a change in estimate consistent with the
guidance contained in Paragraph 10 of APB
20,
which states: “Future events and their effects cannot be perceived with
certainty; estimating therefore requires the exercise of judgment. These
accounting estimates change as new events occur, as more experience is acquired,
or as additional
information is obtained.”, and Paragraph 13 of APB 20, which states: “… a change
in accounting estimate results from new information or subsequent developments
and accordingly from better insight or improved judgment.” The Company’s
conclusion that it was necessary to increase the self-insurance liabilities
resulted from more information and experience, as well as continued adverse
developments. We believe the impact of that conclusion has been appropriately
accounted for as a change in accounting estimate.
David
R. Humphrey, Branch Chief
July
20,
2005
Page
5
For the reasons explained above, the adjustment was properly recorded in 2004
as
a change in estimate.
2.
Question:
As
a
related matter, we note that you have discussed adjusted net income for the
$18
million ($12.2 million net of tax) current year adjustment to claims reserves
as
well as net income in your overview of results, and that you have presented
a
non-GAAP measure reconciliation to net income for this presentation. Assuming
that this change represents a change in estimate, we would generally not
consider it to constitute a "non-recurring" item for purposes of a non-GAAP
presentation. Accordingly, we believe that this presentation should be
eliminated from your future reports pursuant to the guidance in Item 10 (e)
of
Regulation S-K. Please revise or advise. In this regard, please note we do
not
object to the discussion of the effect of this charge on net income in the
context of the discussion of net income as measured by GAAP. Such a discussion