SEC Company Response from VALLEY NATIONAL GASES INC (CIK 0001030715) — Feb 11, 2005
VALLEY NATIONAL GASES INC (CIK 0001030715)
Date: Feb. 11, 2005 · CIK: 0001030715 · Accession: 0000950128-05-000051
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Valley National Gases, Inc. CORPORATE OFFICES
67-43RD STREET
WHEELING, WV 26003
TEL. (304) 232-1542
FAX (304) 233-2812
February 11, 2005
Mr. Jeffrey Gordon
Staff Accountant
Mr. Rufus Decker
Accounting Branch Chief
United States Securities and Exchange Commission
Division of Corporate Finance
Washington, D. C. 20549-0510
Dear Mr. Gordon and Mr. Decker,
Below, please find the responses of Valley National Gases to the comments made
in your letter of January 14, 2005. Your comments relate to Valley's Form 10-K
for the year ended June 30, 2004, and Form 10-Q for the quarter ended September
30 2004. We have tried to be as detailed as necessary to appropriately respond
to your comment or request for additional information and have presented how
revisions will be included in future filings.
We have prepared our responses in the same order as your comments and have
maintained the same numbering system and included your original comment to
facilitate communication.
General
1. Where a comment below requests additional disclosures or other
revisions to be made, please show us in your supplemental response what
the revisions will look like. These revisions should be included in
your future filings.
Valley response: Agreed. We have tried to be as comprehensive as
possible in presenting our responses and how they will look in future
filings.
Item 7 - Management's Discussion and Analysis
Comparison of Years Ended June 30, 2004 and 2003, page 14
2. Please disclose how you determine the stores included in same store
sales amounts, including when new stores are included and how closed
stores are treated.
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The Company includes in same store sales those stores that have been
operated by the Company for the full two-year comparison period. The
value of sales increase related to acquisitions is determined by the
specific sales of each acquired location. New stores would be
considered in same store sales once Valley has operated them for the
entire comparison periods.
Adjustments for closed stores are rare and would be calculated on a
case specific basis since store closings are virtually all related to
area consolidation and are executed with the goal of maintaining sales
volume, but serving that customer base from alternate locations. Valley
has not sold an operating store since going public in 1997.
The Company will include the following statement in Management's
Discussion and Analysis.
Same store sales are those stores that have been operated by the
Company for the full two-year comparison period. The value of sales
increase related to acquisitions is determined by the specific sales of
each acquired location. New stores would be considered in same store
sales once Valley has operated them for the entire comparison period.
There was no adjustment for closed stores as none were closed during
the period covered.
3. Please revise your table of contractual obligations to include the
following:
o Payments you are obligated to make under your interest rate
swap agreement
o Estimated interest payments on your debt
Because the table is aimed at increasing transparency of cash flow, we
believe these payments should be included in the table. Please disclose
any assumptions you made to derive these amounts.
Disclosures regarding interest payments, for both estimated and
interest rate swap payments, on the Company's debt are included in the
liquidity discussion in Management's Discussion and Analysis, Items 7A,
Quantitative and Qualitative Disclosures About Market Risk, summary of
significant accounting policies footnote (#3), and the long-term debt
footnote (#6). The Company believes that sufficient information is
provided throughout the filing for the reader to understand the
Company's obligations for interest payments and effect of the interest
rate swap.
4. Please disclose whether or not you have included the $1.9 million
commitment for the purchase of distribution vehicles in your table of
contractual obligations.
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The Company did not include the commitment to purchase distribution
vehicles in the schedule of contractual obligations. This commitment
will be included in the table in any future filings. The disclosure
will read as follows:
Purchase obligations represent the total value of open purchase orders
as of the period ending date.
Item 15 - Financial Statement Schedules, page 26
5. Please disclose the beginning and ending balances, as well as charges
to and deductions from your valuation accounts. See Rules 5-04 and
12-09 of Regulation S-X.
The Company has disclosed valuation accounts throughout the filing,
including the accounts receivable allowance on doubtful accounts on the
face of the balance sheet and as a separate line item on the statement
of cash flows. The Company does not have material valuation accounts.
The Company does not have a valuation allowance against deferred tax
assets and inventory reserves were not material and approximated
$200,000, $268,000 and $400,000 in 2004, 2003 and 2002, respectively.
The Company believes that sufficient information is provided throughout
the filing for the reader to understand the Company's charges and
deductions for valuation accounts and that the valuation account for
the allowance for doubtful accounts is not material to the financial
statements as a whole. See the roll-forward below:
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<CAPTION>
2003 2004
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<S> <C> <C>
Beginning of the year (per face of balance sheet) $ 684,898 $ 814,846
Charges (per cash flow) $ 1,364,672 $ 640,554
Deductions (per cash flow) $(1,234,724) $(708,091)
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End of the year $ 818,846 $ 747,309
</TABLE>
After review of the cash flow for the year ended June 30, 2004, the
Company noted that the provision for allowance on doubtful accounts
line item reported as $708,091 should have been $640,554 and the
disposition of doubtful accounts line item reported as $640,554 should
have been $708,091. The line items were switched. This had no material
impact on the total net cash provided by operating activities.
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Financial Statements
Consolidated Statements of Operations, page F-4
6. Please help us to understand why you did not classify the gain (loss)
on disposal of assets as operating income. See paragraph 45 of SFAS
144.
We classified the gain on disposal of assets as other income because we
believe the value of $225,716 is de minimus when compared to operating
income of over $18,192,702. The gain amount represents less than 1.25%
of operating income. In addition, the Company disclosed the gain as a
separate item on the face of the income statement.
Consolidated Statements of Changes in Stockholders' Equity, page F-5
7. Please disclose the amount of income tax expense or benefit allocated
to each component of other comprehensive income in accordance with
paragraph 25 of SFAS 130.
In future filings these values will be disclosed on the face of the
statement. Each line item description will be expanded to state "net of
tax expense or benefit of "$". We have enclosed an example of a revised
Consolidated Statement of Changes in Stockholders' Equity for the years
ended June 30, 2002, 2003 and 2004 with the additional disclosure for
your review.
Note 3 - Summary of Significant Accounting Policies
General
8. Please disclose the types of expenses that you include in the cost of
products sold line item and the types of expenses that you include in
the operating and administrative expenses line item. Please also
disclose whether you include inbound freight charges, purchasing and
receiving costs, inspection costs, warehousing costs, internal transfer
costs, and the other costs of your distribution network in the cost of
products sold line item. With the exception of warehousing costs, if
you currently exclude a portion of these costs from cost of products
sold, please disclose:
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o in a footnote the line items that these excluded costs are
included in and the amounts included in each line item for
each period presented, and
o in MD&A that your gross margins may not be comparable to those
of other entities, since some entities include all of the
costs related to their distribution network in cost of
products sold and others like you exclude a portion of them
from gross margin, including them instead in a line item, such
as operating and administrative expenses.
Cost of Products Sold principally consists of direct material costs and
freight-in for bulk gas purchases and welding equipment and supplies.
The majority of the costs associated with the distribution of the
Company's products, which include direct labor and overhead associated
with receiving, filling, warehousing and delivery by Company vehicles,
is reflected in operating and administrative expenses.
Distribution costs totaled $20,581,000, $21,449,000, and $20,176,000
for the fiscal years ended June 30, 2004, 2003, and 2002, respectively.
The Company conducts multiple operations out of the same facilities and
does not allocate facility related expenses to each operational
function. Accordingly, there is no facility related expense in the
distribution costs above.
Depreciation expense associated with the Company's delivery fleet of
$1,179,000, $1,072,000 and $1,159,000 was recognized in the
Depreciation line item after operating income for the fiscal years
ended June 30, 2004, 2003 and 2002, respectively.
The Company considered SAB Topic 11-B in drafting a response to this
question, and concluded that in future filings the Company will move to
a one-step income statement format so that it is clear the reader where
certain costs are classified. See attachment for an example of the new
income statement format.
The Company will revise the disclosures as follows:
Note 3
Cost of Products Sold
Cost of products sold principally consists of direct material costs and
freight-in for bulk gas purchases and hardgoods (welding supplied and
equipment, safety products and industrial tools and supplies).
Operating, Distribution and Administrative Expenses
Operating, distribution and administrative expenses consist of labor
and overhead associated with the purchasing, marketing and distribution
of the Company's products, as well as costs associated with a variety
of administrative functions such as legal, treasury, accounting and
tax, and facility-related expenses.
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Depreciation
The Company recognizes depreciation expense on all its property, plant
and equipment in the consolidated statement of earnings line item
"Depreciation".
Shipping and Handling Fees and Distribution Costs
The Company recognizes delivery and freight charges to customers as
elements of net sales. Costs of third-party freight are recognized as
cost of products sold. The majority of the costs associated with the
distribution of the Company's products, which include direct labor and
overhead associated with filling, warehousing and delivery by Company
vehicles, is reflected in operating, distribution and administrative
expenses and amounted to $20,581,000, $21,449,000 and $20,176,000 for
the fiscal years ended June 30, 2004, 2003 and 2002, respectively. The
Company conducts multiple operations out of the same facilities and
does not allocate facility-related expenses to each operational
function. Accordingly, there is no facility-related expense in the
distribution costs disclosed above. Depreciation expense associated
with the Company's delivery fleet amounted to $1,179,000, $1,072,000
and $1,159,000 for the fiscal years ended June 30, 2004, 2003 and 2002,
respectively.
MD&A
Gross profits do not reflect depreciation expense and distribution
costs. As disclosed in Note 3 to the Consolidated Financial Statements,
the Company reflects distribution costs as elements of Operating,
Distribution and Administrative Expenses and recognizes depreciation on
all its property, plant and equipment on the income statement line item
"Depreciation". Some companies may report certain or all of these costs
as elements of their Costs of Products Sold; therefore, gross profits
discussed below may not be comparable to those of other entities.
Inventory, page F-8
9. Please disclose the method by which amounts are removed from inventory.
See Rule 5-02(6)(b) of Regulation S-X.
Amounts are removed from inventory on a FIFO basis. Future filings will
include a statement to this effect within the summary of significant
accounting policies footnote (#3).
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Shipping and Handling Fees and Costs, page F-11
10. Please disclose the amounts of (a) third-party freight and (b) costs of
deliveries by your vehicles and personnel that are included in each
line item outside of cost of products sold. See paragraph 6 of EITF
00-10.
Third party freight costs relating to the delivery of products to
customers totaled $716,000, $727,000 and $606,000 in fiscal years 2004,
2003 and 2002 respectively and were classified as operating and
administrative expenses. Future filings will include this disclosure in
the summary of significant accounting policies footnote (#3). See
response to comment #8 for related changes in the income statement
format.
The Company has classified cost of deliveries by their employees and
vehicles as operating and administrative expense which amounted to
$14,916,000, $14,176,000 and $13,228,000 in 2004, 2003 and 2002,
respectively. Future filings will include this disclosure as well. See