SEC Company Response from RADIOLOGIX INC (CIK 0001031329) — Aug 12, 2005
RADIOLOGIX INC (CIK 0001031329)
Date: Aug. 12, 2005 · CIK: 0001031329 · Accession: 0000950134-05-015849
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File numbers found in text: 001-15861
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CORRESP
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corresp
August 12, 2005
Via EDGAR
United States Securities and Exchange Commission
Division of Corporation Finance
100 First Street, N.E.
Washington, D.C. 20549
Attn:
Jim B. Rosenberg, Senior Assistant Chief Accountant
Mail Stop 6010
Re:
Radiologix, Inc.
Form 10-K for the Fiscal Year Ended December 31, 2004
Filed March 15, 2005
File No. 001-15861
Dear Mr. Rosenberg:
The following are Radiologix, Inc.’s (the “Company’s”) responses to the comments of the staff
of the Commission’s Division of Corporation Finance in its letter to Michael N. Murdock, Senior
Vice President and Chief Financial Officer of Radiologix, dated July 13, 2005, with respect to
Radiologix’s 2004 Annual Report on Form 10-K. For convenience, the staff’s comments are stated
below in their entirety, in bold, with the Company’s responses to a particular comment set out
immediately under the comment.
Item 6. Selected Financial Data, page 14
1.
Please explain to us why you did not include five years of balance sheet information in the
table on page 15. Refer to Item 301(b)(2) of Regulation S-K.
Response: Our 2004 Form 10-K included the three most recent years of balance sheet
information (fiscal years 2004, 2003 and 2002). The balance sheet information for fiscal
years 2001 and 2000 was inadvertently omitted. We have added the balance sheet information
for fiscal years 2001 and 2000 as presented below and will ensure that we provide the five
most recent years of balance sheet information pursuant to Item 301(b)(2) of Regulation S-K
in our 2005 Form 10-K filing:
As of December 31,
2004
2003
2002
2001
2000
(in thousands)
Balance Sheet Data:
Working capital
$
65,387
$
74,050
$
60,450
$
55,214
$
36,682
Total assets
254,071
279,514
296,091
284,725
268,636
Long-term debt and capital
lease obligations
158,519
162,075
166,249
172,947
175,836
Convertible notes
11,980
11,980
11,980
24,205
20,000
Stockholders’ equity
42,916
60,684
60,684
44,476
29,719
United States Securities and Exchange Commission
Division of Corporation Finance
August 12, 2005
Page 2
Item 7. Management’s Discussion and Analysis of Financial Condition and Results of Operations, page 15
Liquidity and Capital Resources, page 25
2.
It is unclear based on your discussion related to your operating cash flows what resulted in
the decrease in the current period. Please explain to us in greater detail the activities
that generate and use cash in operations. Include which of these activities specifically
caused the significant changes in the current period. Please note that a reiteration of the
cash flow statement is not sufficient to this end. Also include a discussion of what resulted
in the significant changes to your days’ sales outstanding in accounts receivable between
these periods.
Response: Our operating cash flows are primarily impacted by the amount of service
fee revenue we generate and ultimately collect, offset by the amount and timing of our
payment obligations for resources used to generate service fee revenues, such as costs for
payroll, supplies, equipment operating leases, equipment maintenance contracts, equipment
repairs, utilities, facility rent, marketing, interest and general and administrative costs.
In 2004, the primary reasons for our decrease in operating cash flows relative to the
comparable period in 2003 were: (1) higher costs of services in 2004 compared to 2003
resulting in a lower gross profit in 2004, as discussed on pages 20 and 21 in Item 7,
Management’s Discussion and Analysis of Financial Condition and Results of Operations (MD&A)
of our 2004 Form 10-K; (2) substantially higher corporate general and administrative costs
as described on page 21 in Item 7 in our 2004 MD&A of our 2004 Form 10-K; (3) higher
estimated federal and state tax payments in 2004; and (4) higher payments made for federal
income taxes and physician technical bonuses in 2003 compared to 2004 and 2002.
Our days sales outstanding decreased as a result of: (1) the $9.1 million charge we recorded
in the 2004 fourth quarter, which increased contractual adjustments and correspondingly
decreased service fee revenue and accounts receivable at December 31, 2004; and (2) our
reduced denial rates and overall improved collections in fiscal 2004.
3.
Please revise your contractual obligations table to include the estimated interest payments,
since these payments appear to represent material future obligations based on your statement
of cash flows. Refer to Financial Reporting Release 72.
Response:
We have added our estimated interest payments to the contractual obligations table below:
United States Securities and Exchange Commission
Division of Corporation Finance
August 12, 2005
Page 3
As of December 31, 2004, long-term debt, including capital lease obligations and
non-cancelable operating leases as well as corresponding interest payments are as follows
(in thousands):
Total
Less than 1 Year
1 to 3 Years
4 to 5 Years
After 5 Years
Long Term Debt
170,250
170,250
Capital Lease Obligations
249
157
66
26
Operating Leases
103,456
22,185
37,158
25,741
18,372
273,955
22,342
37,224
196,017
18,372
Interest Obligations:
Senior Notes
66,335
16,618
33,237
16,480
Convertible Notes
4,392
958
1,917
1,517
Other
24
13
10
1
70,751
17,589
35,164
17,998
—
We will include a similar table in our 2005 Form 10-K.
Critical Accounting Policies, page 26
Revenue Recognition, Contractual Allowances, and Allowances for Doubtful Accounts, page 26
4.
Please describe to us in greater detail the comprehensive “retrospective collection analysis
of [your] accounts receivable” that took place in the fourth quarter of 2004. Include a
discussion of how this allowed you to feel comfortable with the amounts recorded as accounts
receivable at year-end. Also explain how you determined that the $9.1 million charge in the
fourth quarter was appropriate.
Response:
Prior to using the retrospective collection analysis model, the Company utilized a “Payment
Versus Revenue” or “PVR” model and aging reports to estimate collection rates in arriving at
the estimated net realizable value for accounts receivable. The PVR model reflected gross
charges and cash collections attributable to each month. Because the receipt of cash
collections typically trailed the timing of initial charges, we would compare revenue from
the PVR model recorded 60 days earlier to the current cash collection month in an effort to
better match charges to collections. We would also average this calculation over a
six-month period to arrive at an estimated collection rate for the current period (i.e. we
would compare six months of collections to six months of revenue, with the revenue on a
60-day lag).
In the summer of 2004, we began the development of a retrospective model to replace the PVR
model. This development involved our collaboration with our revenue cycle IT vendor to (1)
convert our major subsidiaries to a single common billing system platform and (2) develop a
program that matched cash collections to the original gross charges
United States Securities and Exchange Commission
Division of Corporation Finance
August 12, 2005
Page 4
recorded in our billing
system. We worked with our vendor and continued our implementation process throughout the
third and fourth quarters of 2004. We disclosed in our September 30, 2004 Form 10-Q on page
31, the following: “In the fourth quarter of 2004, we expect to finalize a retrospective collection analysis of accounts receivable”
(see the Revenue Recognition, Contractual Allowances and Allowances for Doubtful Accounts
paragraph under the Critical Accounting Policies section on page 31 of our September 30,
2004 Form 10-Q).
Management completed the final review of the retrospective model and the results generated
by this model subsequent to December 31, 2004, but prior to the finalization of our 2004
consolidated financial statements. This review involved the preparation of a retrospective
report for each of our major subsidiaries. We believe the retrospective methodology
provides greater objective evidence with which to estimate the collectability of accounts
receivable because it allows us to match cash collections to gross charges by month of
service over at least an 18-month period and consequently develop collection percentages and
collection trends that are substantially complete. In other words, the retrospective
analysis allows us a better method to track the run out of cash on a population of charges
over an extended period of time. Moreover, the retrospective analysis also allows us to
better estimate how much we have left to collect on a receivable balance at any point in
time and consequently assess the likelihood of collecting the remaining balance given
established collection trends.
The $9.1 million charge was appropriate in the fourth quarter of 2004 because the Company
could not reasonably determine what periods the charge related to. The retrospective
analysis, while providing us with a more accurate picture of the Company’s current
collection rates and accounts receivable, does not provide the necessary data to determine
the correct collection rates for periods prior to 2003. We cannot compare the Company’s
historical collection rates before 2003 with those as determined by the retrospective
analysis due to the Company’s legacy billing systems and accounting records. A comparison
of the collection rates as determined by the retrospective analysis and the Company’s
historical rates in 2003 and 2004 shows that none of the $9.1 million charge relates to
periods in those years. Because we cannot reasonably determine when the $9.1 million charge
accrued (other than determining that the charge accrued sometime prior to 2003), we recorded
the adjustment in the fourth quarter of 2004, which was the closest period to when the
charge was discovered.
5.
Please provide to us a discussion of the following items in a format that represents
potential disclosure to be added in these areas in future Forms 10-K or identify for us in
your current disclosure how these items are addressed:
a.
For each period presented, quantify and disclose the amount of changes in
estimates of prior period contractual adjustments that you recorded during the current
period. For example for 2004, this amount would represent the amount of the difference
between estimates of contractual adjustments for services provided in 2003 and the
amount of the new estimate or settlement amount that was recorded during 2004.
United States Securities and Exchange Commission
Division of Corporation Finance
August 12, 2005
Page 5
Response: The primary change in estimate is the $9.1 million charge taken for fiscal 2004.
The basis for our estimation of contractual adjustments prior to December 2004 was the use of the
PVR model as described above. Effective with our 2004 year-end close, we began utilizing the
retrospective model. Both the PVR and the retrospective model generate collection
percentages that we apply to gross charges to arrive at service fee revenue. Because the
retrospective model provides us greater objective evidence with which to estimate the
collectibility of accounts receivable and because we closely monitor the retrospective model on a
monthly basis, we do not anticipate significant changes in contractual adjustment estimates going
forward. However, in the event the retrospective model generates a significant change in estimate,
we will disclose the amount and the underlying reasons for the change in the appropriate period.
b.
Clarify for us why the 1.0% threshold disclosed related to your sensitivity
analysis is appropriate.
Response: As noted in the above response, the recording of service fee revenue
(excluding capitation revenue and certain management fee revenue) is based on estimated
collection percentages. Accordingly, we believe it is useful and appropriate to reflect the
sensitivity of a change of 1% in our collection rate to the financial statement user.
c.
Quantify and disclose the reasonably possible effects that a change in estimate
of unsettled amounts from 3rd party payers as of the latest balance sheet date could
have on financial position and operations.
Response: Our operations are different from those of hospitals and other
cost-based providers in that we do not file cost reports nor do we have any
“cost-reimbursed” or “retrospective” settlement arrangements. We file claims with various
payers and receive reimbursement based on either the current Medicare fee schedule, a
multiple of the current Medicare fee schedule, some other negotiated managed-care terms
(such as “fee-for-service”), and, in the case of capitation, negotiated per-member-per-month
rates. Consequently, we have no unsettled retrospective amounts or cost report settlements
due to or from third-party payors.
d. Disclose in a comparative tabular format, the payor mix concentrations and related aging
of accounts receivable. The aging schedule may be based on management’s own reporting
criteria (i.e. unbilled, less than 30 days, 30 to 60 days etc.) or some other reasonable
presentation. At a minimum, the disclosure should indicate the past due amounts and a
breakdown by payor classification (i.e. Medicare, Medicaid, Managed care and other, and
Self-pay). We would expect Self-pay to be separately classified from any other grouping.
If your billing system does not have the capacity to provide an aging schedule of your
receivables, disclose that fact and clarify how this affects your ability to estimate your
allowance for bad debts.
United States Securities and Exchange Commission
Division of Corporation Finance
August 12, 2005
Page 6
Response: The table below reflects our consolidated gross accounts receivable
(before any reduction for contractual allowances) aging report, which is used to review
accounts receivable aging patterns.
0-30
31-60
61-90
91-120
121-150
151-180
>180
Payor
Total
Days
Days
Days
Days
Days
Days
Days
Medicare
20,136,246
9,094,149
4,665,621
1,343,859
916,123
617,563
422,285
3,076,646
Medicaid
5,922,365
1,277,235
1,250,995
869,931
605,174
368,395
296,823
1,253,812
Indemnity
3,735,177
1,147,880
941,452
455,350
321,571
171,592
114,906
582,426
Managed Care
40,285,983
17,466,945
8,995,201
3,112,589
2,135,424
1,264,522
841,583
6,469,719
Self Pay
13,709,030
1,381,837
2,366,044
2,335,793
2,113,913
1,649,004
1,334,750
2,527,689
Workers Comp
5,748,873
867,713
1,154,760
954,974
599,322
327,022
230,233
1,614,849
Other
3,803,494
784,599
419,768
595,901
400,306
265,684
107,821
1,229,415
TOTAL by PAYOR
93,341,168
32,020,358
19,793,841
9,668,397
7,091,833
4,663,782
3,348,401
16,754,556
Other subsidiary(1)
5,329,085
2,280,687
634,868
417,345
485,697
283,745
177,399
1,049,344
98,670,253
34,301,045
20,428,709
10,085,742
7,577,530
4,947,527
3,525,800
17,803,900
(1)