SEC Company Response from ORALABS HOLDING CORP (CIK 0001044577) — Dec 14, 2005
ORALABS HOLDING CORP (CIK 0001044577)
Date: Dec. 14, 2005 · CIK: 0001044577 · Accession: 0001157523-05-010815
AI Filing Summary & Sentiment
Referenced dates: April 15, 2005, May 25, 2005, November 18, 2005
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Mr. Jeffrey Gordon
Staff Accountant
December 14, 2005
[LOGO] OraLabs, Inc Phone (303) 783-9499
18685 East Plaza Drive FAX (303) 783-0457
Parker, CO 80134 www.oralabs.com
December 14, 2005
Mr. Jeffrey Gordon
Staff Accountant
Securities and Exchange Commission
Washington, D.C. 20549-7010
RE: FORM 8-K ITEM 4.01 FILED NOVEMBER 18, 2005
FILE # 0-23039
Dear Mr. Gordon:
This letter contains our responses to the letter of the Staff dated November 18,
2005 furnishing the comments of the Securities and Exchange Commission (the
"Commission") on the Form 8-K Item 4.01 filed by OraLabs Holding Corp. (the
"Company" or "OraLabs"). The numbered comments and responses below correspond to
the numbered paragraphs of such comment letter.
FORM 8-K FILED 11/18/2005
1. Your current disclosure refers to your former accountant's report on the
financial statements for the fiscal years ended December 31, 2004 and
December 31, 2003. Item 304(a)(1)(ii) of Regulation S-B requires disclosure
concerning the accountant's reports for the past two years, which would be
the reports for the financial statements for the years ended December 31,
2003 and 2002. Please change report to reports.
We will amend our Form 8-K to change the language from "report" to "reports".
2. Please amend your Form 8-K to provide the information required by Item
304(a)(1)(iv)(B)-(E) of Regulation S-B, regarding any reportable event
(i.e. internal control weakness, etc.) that the former accountant advised
the company of during the two most recent fiscal years and subsequent
interim period through the date of termination.
As required by Item 304 (a)(1)(iv)(B)-(E) we will amend our Form 8-K to address
the only material weakness communicated by our former accountant to OraLabs,
relating to controls over the inventory process.
3. In detail, please describe the nature of each reportable event and the
amounts involved, if any. Also, tell us in what period the reportable event
occurred and whether or not you restated (or intend to restate) any prior
period for any adjustment resulting from the reportable event; and if not,
why not. Tell us in detail the steps you have taken (or plan to take) and
procedures you implemented (or plan to implement) to correct each
reportable event.
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Mr. Jeffrey Gordon
Staff Accountant
December 14, 2005
Page 2
The only material weakness reported by our former accountant occurred in the
fourth quarter of 2004 and related to inventory valuation. The material weakness
was the result of problems incurred due to the installation of new Company-wide
accounting software during December 2004. Therefore, no prior period was
affected. The resulting audit adjustment recorded during the fourth quarter of
2004 amounted to $121,155 or 3% of the total inventory recorded on the balance
sheet.
In order to address this material weakness, the primary objective of the
Company's Inventory Control Program during 2005 has been to continuously develop
and implement systems by which the stated on-hand inventory levels are both
controllable and predictable. This critical objective is being achieved through
the utilization of quarterly physical inventories, regularly scheduled cycle
counts, data processing auditing and Kanban system utilization. The Company
believes the staff in place is capable of carrying out this objective by the end
of this year.
As you did not request us to amend our Form 8-K in response to this comment, we
do not intend to do so.
4. Please provide us with a schedule of your fiscal year end fourth quarter
adjustments to close the books, or adjustments recorded in connection with
or as a result of the audit. Clearly explain the reason for each
adjustment. For each adjustment, show us the impact on pre-tax net loss.
Quantify the net effect of all adjustments on pre-tax net income (loss).
Also, tell us why none of the adjustments relate to prior period. Explain
in detail why you believe the timing of each adjustment is appropriate.
ACCOUNT DEBIT CREDIT
------- -------- -------
Bad debt expense $38,285
Investments- Ol Do Brasil $38,285
Adjustment to write off of expenses incurred during 2004 for a potential
investment. The decision to write off this investment was made during the fourth
quarter of 2004.
Accounts Receivable $45,638
Accounts Receivable 64,592
Accounts Payable-accrued $45,638
Accounts Payable-accrued 64,592
Balance sheet reclassification of accounts receivable credit balances to
accounts payable. This adjustment has no effect on the Company's profit or loss.
Inventory- WIP $32,886
Inventory- RAW 88,269
Cost of Materials $121,155
To adjust inventory costing for December 31, 2004 physical inventory resulting
from installation of new accounting software system in December 2004. Refer to
response #3 above for discussion of prior period consideration.
Obsolete Inventory expense $10,823
Inventory- RAW $10,823
Adjustment to write-off obsolete inventory at December 31, 2004. This adjustment
represents approximately one-tenth of one percent of total inventory recorded on
the balance sheet at December 31, 2004.
Capital Gain/(Loss) $11,324
Depreciation- Admin $11,324
Adjustment to properly record a 2004 fixed asset retirement, which occurred
during the fourth quarter of 2004.
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Mr. Jeffrey Gordon
Staff Accountant
December 14, 2005
Page 3
The pre-tax income impact of these adjustments was to reduce loss by $60,723 (7%
of pre-tax net loss). Management of the Company believes that the timing of each
adjustment noted above is appropriate based on the reasons noted for each
adjustment.
5. Provide us with any letter or written communication to and from the former
accountants regarding any disagreements or reportable events to management
or the Audit Committee.
Refer to Exhibits A and B to this response for letters dated May 25, 2005 and
April 15, 2005 to OraLabs from EKS&H. These are the only written communications
OraLabs received from EKS&H regarding any material weaknesses. Please note that
these letters only identify one material weakness, while the remaining items in
these letters are reportable conditions and management recommendations. The
letter dated April 15, 2005 was received electronically and we cannot locate a
signed copy.
6. To the extent that you make changes to the Form 8-K to comply with our
comments, please obtain and file and updated Exhibit 16 letter from the
former accountants stating whether the accountant agrees with the
statements made in your revised Form 8-K.
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Mr. Jeffrey Gordon
Staff Accountant
December 14, 2005
Page 4
We will obtain an updated letter from our former accountants and file it as
required by Form 8-K.
FORM 10-KSB FOR THE YEAR ENDED DECEMBER 31, 2004
7. You currently disclose that the chief executive officer and chief financial
officer have concluded that your disclosure controls and procedures are
effective, except as provided above. Given the exception noted, it remains
unclear whether your chief executive officer and your chief financial
officer have concluded that your disclosure controls and procedures are
effective. Please revise your disclosure to state, in clear and unqualified
language, the conclusions reached by your chief executive officer and you
chief financial officer on the effectiveness of your disclosure controls
and procedures. Please confirm if your chief executive officer and chief
financial officer have concluded that your disclosure controls and
procedures were effective as of December 31, 2004. Otherwise, you should
amend your Form 10-KSB to disclose that given the identified matter, your
disclosure controls and procedures are not effective. Please also amend
your 2005 Forms 10-QSB to state, in clear and unqualified language, that
your disclosure controls and procedures are either effective or not
effective.
We will amend our 2005 Forms 10-QSB as well as our December 31, 2004 10-KSB to
state that our disclosure controls and procedures are effective.
The Company believes that it has fully responded to the comments of the
Commission. If the Commission has any questions or further comments, the Company
respectfully requests that such comments be directed to the undersigned. The
undersigned would welcome the opportunity to discuss such questions or comments
(or discuss further any of the Company's responses) in advance of any written
response of the Commission.
In connection with responding to our comments, the Company acknowledges that:
o The Company is responsible for the adequacy and accuracy of the
disclosure in the filing;
o Staff comments or changes to disclosure in response to staff comments
do not foreclose the Commission from taking any action with respect to
the filing; and
o The Company may not assert staff comments as a defense in any
proceeding initiated by the Commission or any person under the federal
securities laws of the United States.
Very truly yours,
/s/ Gary Schlatter
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Gary Schlatter
President
OraLabs Holding Corp.
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EXHIBIT A- ATTACHED
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EKS&H
Ehrhardt, Keefe, Steiner & Hottman PC
May 25, 2005
To the Board of Directors
OraLabs Holding Corp. and Subsidiaries
Parker, Colorado
We have audited the consolidated balance sheet of OraLabs Holding Corp. and
Subsidiaries (the Company) as of December 31, 2004 and the related consolidated
statements of operations, stockholders' equity and cash flows for the years
ended December 31, 2004 and 2003 and have issued our report thereon dated April
8, 2005. In planning and performing our audit of the financial statements, we
considered its internal control structure in order to determine our auditing
procedures for the purpose of expressing our opinion on the financial statements
and not to provide assurance on the internal control structure. During the
audit, we noted certain matters we believe merit management's consideration.
Reportable conditions involve matters coming to our attention relating to
significant deficiencies in the design of operation of the internal control
structure that, in our judgment, could adversely affect the Company's ability to
record, process, summarize and report financial data consistent with the
assertions of management in the financial statements. A material weakness is a
reportable condition in which the design or operation of one or more of the
internal control structure elements does not reduce to a relatively low level
the risk that errors or fraud in amounts that would be material in relation to
the financial statements being audited may occur and not be detected within a
timely period by employees in the normal course of performing their assigned
functions.
MATERIAL WEAKNESS
Our audit disclosed the following condition, which we believe is a material
weaknesses in the design or operation of the internal control of OraLabs Holding
Corp.
INVENTORY
Consistent with prior years, we observed that there is still a weakness in the
controls over the inventory processes. During our initial audit procedures on
the inventory detail, we noted that the costing of the inventory appeared to be
incorrect and noted that there was no review of the inventory costing before it
was provided to us. After further review, it was noted that the system was
pricing out the inventory incorrectly and the Company was forced to go through a
manual process to correct the costing. EKSH and the Company attributed this
issue to the Company implementing a new system at the end of 2004 combined with
a lack of oversight and review over the process and detail.
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Additionally, during our SAS 99 review and interviews it was observed that many
of the manufacturing related staff tend to have low moral and don't always like
the way they are treated and have noted high turnover in the managerial
positions that oversee the manufacturing and inventory process.
A material weakness is a condition that precludes the Company from providing
reasonable assurance that material misstatement in the financial statements will
be prevented or detected on a timely basis.
REPORTABLE CONDITIONS
Our audit disclosed the following conditions, which we believe are reportable
conditions in the design or operation of the internal control of OraLabs Holding
Corp.
FINANCIAL REPORTING
During our audit, we noted lack of experience and knowledge necessary to prepare
financial statements and SEC reports consistent with the required GAAP and SEC
rules. Drafts of the financials are presented without internal review which
requires numerous corrections and suggestions from the audit team. We recommend
that the Company seek out training and additional expertise to ensure that the
Company continues to be compliant with all of the current accounting and
reporting requirements.
OVERSIGHT
During our SAS 99 review and interviews with all accounting related staff, we
noted that there is little to no oversight over most of the accounting
processes. Management believes there is oversight, but when we discuss this
processes with the accounting staff, it does not appear that these controls are
operating effectively. It was apparent through our interviews and the audit
process that the CFO's responsibilities as they relate to the financial
reporting and accounting processes have been reduced drastically, which has
reduced the oversight at this level.
ACCOUNTS RECEIVABLE (PRIOR YEAR UPDATE)
Accounts receivable appears to be improving, the detail appears to be cleaning
up and from discussions with the Company's CEO, they are improving their sales
agreements to eliminate the option of the customers being able to pay invoices
short and send inventory back without a good reason. Although the process is
slow, it appears that it is helping to start correct the accounts receivable
issues that have been apparent in the past.
MANAGEMENT RECOMMENDATIONS
During our audit, we identified the following conditions, which we believe are
weaknesses in the Company's internal controls and processes and warrant
management's attention.
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CASH
During our SAS 99 review and interviews regarding we cash we noted the following
weaknesses in the internal controls over cash and to reduce the