SEC Company Response from EXTENDED SYSTEMS INC (CIK 0001051490) — Aug 15, 2005
EXTENDED SYSTEMS INC (CIK 0001051490)
Date: Aug. 15, 2005 · CIK: 0001051490 · Accession: 0001072613-05-002012
AI Filing Summary & Sentiment
File numbers found in text: 000-23597
Referenced dates: June 29, 2005
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CORRESP
1
filename1.htm
Unassociated Document
August 15, 2005
Valerie
Heusinkveld
Direct
(208) 287-6276
Valh@extendedsystems.com
VIA
EDGAR
Craig
Wilson
Senior
Assistant Chief Accountant
Securities
and Exchange Commission
100
F
Street, N.E.
Washington,
D.C. 20549
Re:
Extended
Systems Incorporated
Form
10-K for Fiscal Year Ended June 30, 2004
Filed
September 29, 2004
File
No. 000-23597
Form
10-Q for Fiscal Quarter Ended September 30, 2004
Filed
November 15, 2004
File
No. 000-23597
Form
10-Q for Fiscal Quarter Ended December 31, 2004
Filed
February 14, 2005
File
No. 000-23597
Form
10-Q for Fiscal Quarter Ended March 31, 2005
Filed
May 16, 2005
File
No. 000-23597
Dear
Mr.
Wilson:
This
letter is the response of Extended Systems Incorporated (the “Company” or “ESI”)
to the Staff’s comments to the above-referenced Form 10-K and Forms 10-Q (the
“Filings”). The Company has included each of the Staff’s comments from its
comment letter dated June 29, 2005 and the Company’s responses
below.
Form
10-K for the Fiscal Year Ended June 30, 2004
Item
9A. Controls and Procedures, page 47
1.
We
note your statement that any “controls and procedures, no matter how well
designed and operated, can provide only reasonable assurance of achieving
the desired control objectives, and management necessarily was required
to
apply its judgment in
evaluating
Securities
and Exchange Commission
August 15, 2005
Page 2
the
cost-benefit relationship of possible controls and procedures.” We further
note that the conclusions of your principal executive and principal
financial officer do not indicate that the disclosure controls
and
procedures are effective at the “reasonable assurance” level. Please
explain to us how your disclosures comply with Section II.F.4 of
SEC
Release No. 33-8238, “Management’s Reports on Internal Control Over
Financial Reporting and Certification of Disclosure in Exchange
Act
Periodic Reports,” available on our website at http://www.sec.gov/rules/final/33-8238.htm.
We noted similar controls and procedures disclosures in the Form
10-Q for
each of the three fiscal quarters in fiscal year
2005.
Response:
Because
the Company’s principal executive and principal financial officer did conclude
that, as of the end of the reporting period for each of the Filings, the
Company’s disclosure controls and procedures were effective at the “reasonable
assurance” level, the Company acknowledges that, to comply with Section II.F.4
of SEC Release No. 33-8238, “Management’s Reports on Internal Control Over
Financial Reporting and Certification of Disclosure in Exchange Act Periodic
Reports,” the conclusions of its principal executive and principal financial
officer set forth in the Filings should have indicated that the disclosure
controls and procedures are effective at the “reasonable assurance” level. In
future periodic report filings, the Company will, if true, expressly provide
that its principal executive and principal financial officer have concluded
that
the Company’s disclosure controls and procedures were effective at the
reasonable assurance level for the relevant reporting period.
Form
10-Q for the Fiscal Quarter Ended March 31, 2005
Part
II. Other Information, page 41
Item
I. Legal Proceedings, page 41
2.
We
note that you entered into a binding memorandum of understanding
that
resolved the litigation with Agilent and Samsung. Under the terms
of the
Resolution Agreement, ESI entered into a royalty-bearing license
with
Samsung for Samsung’s future
use
of ESI’s Ir Software. Explain why you believe that recognizing the $1.0
million in the third quarter of 2005 and the other installments upon
receipt as revenue is proper. Cite the accounting literature that
supports
your accounting. Indicate why the receipt of these funds should result
in
immediate revenue recognition instead of being deferred. Explain
whether
the payments are for past transactions instead of future licensing
rights.
Describe the relevant terms of the settlement including licensing
rights,
damages, and standstill agreements. Further, explain what consideration
was given to allocating the
settlement
Securities
and Exchange Commission
August 15, 2005
Page 3
to
each of the “terms” or deliverables agreed to (e.g., settlement, future
licensing rights, unpaid royalties). In addition, explain why the
amounts
received are included in
revenue.
Response:
In
connection with the Company’s lawsuit against Agilent Technologies Singapore
Limited Pte Ltd, Samsung Electronics Co., Samsung Electronics America, Inc.
and
Samsung Telecommunications America, L.P., (together referred to as the
“Defendants”), the Company entered into a Standstill Agreement (the “Standstill
Agreement”) with the Defendants in March 2005. The Standstill Agreement
stipulated that an initial non-refundable payment of $1,000,000 would be made
immediately to the Company. The Standstill Agreement also stipulated that the
Defendants would deliver to the Company a report accounting for the number
of
units containing the Company’s software that were shipped by the Defendants
under the authority of a July 2002 agreement executed between ESI and Agilent
Technologies Singapore Limited Pte Ltd (the “July 2002 Agreement”). The
Standstill Agreement further stipulated that if the litigation between the
parties was not settled prior to April 15, 2005, an additional non-refundable
payment of $500,000 would be made by the Defendants on or before that date.
As
of March 31, 2005, the last day of the Company’s fiscal third quarter, the
Company had received the $1,000,000 payment and the Defendants’ report of units
shipped under the authority of the July 2002 Agreement.
Under
SOP
97-2, as amended by SOP 98-9, the Company established the
following:
·
persuasive
evidence of an arrangement exists (the July 2002 Agreement between
the
parties and the Standstill Agreement together comprise this element);
·
delivery
has occurred (units had already been shipped in preceding
periods);
·
the
fee is fixed or determinable (a minimum payment of $1,000,000
was
assured); and
·
collection
of the resulting receivable was reasonably assured (the Company
received
the payment of $1,000,000 prior to the end of the fiscal quarter
ended
March 31, 2005).
The
allocation of the $1,000,000 payment to royalty revenue was determined to be
proper, given the existence of the July 2002 Agreement, the March 2005 receipt
of a royalty report for units shipped under the July 2002 Agreement, and the
March 2005 receipt of an initial payment. After the end of ESI’s fiscal third
quarter, two events transpired. First, as of April 15, 2005, ESI and the
Defendants had not yet reached a settlement to the litigation, and the
additional payment of $500,000 was made by the Defendants pursuant to the
Standstill Agreement. Second, on April
Securities
and Exchange Commission
August 15, 2005
Page 4
27,
2005,
ESI and the Defendants entered into a “Binding Memorandum of Understanding”
effectively settling the litigation.
The
Binding Memorandum of Understanding stipulated that three additional payments
will be made to ESI. The first installment of $1,250,000 was due and paid by
May
27, 2005, the second installment of $2,000,000 is to be paid by August 31,
2005,
and the third installment of $1,000,000 is to be paid by December 1, 2005.
These
satisfied the Company’s claims for payment of contractually agreed royalties
owed on royalty-bearing products shipped prior to May 1, 2005. These payments
are not for any other or future deliverables.
Additionally,
the Binding Memorandum of Understanding provided for a new license agreement
(referred to on page 41 of ESI’s Form 10-Q for the fiscal quarter ended March
31, 2005, as “a royalty-bearing license with Samsung for Samsung’s future use of
the Company’s Ir Software”) between the Company and Samsung that was effective
May 1, 2005, and which required quarterly royalty reporting and subsequent
payments to be made by Samsung. No portion of the previous three payment
installments provided by the Binding Memorandum of Understanding offset any
payment obligation of Samsung under the May 1 2005 license for future use.
Following
the guidance of paragraphs 27 and 28 of SOP 97-2, the Company determined that
the second and third payments stipulated under the Binding Memorandum of
Understanding were not fixed and determinable because the majority of the
payments were due more than 12 months after delivery of the software and the
customer had a history of not adhering to contract terms. The Company recognizes
that under TPA 5100.41, Effect of Prepayments on Software Revenue Recognition,
if the Company were to receive payment prior to the specified due dates, revenue
recognition would be appropriate since all other requirements of revenue
recognition will have been met. Under paragraph 30 of SOP 97-2, however, the
Company concluded, after considering business practices and the customer’s
operating history as factors, that the arrangement will likely not meet the
criteria for collectibility, given the Company’s history with the customer.
Consequently, the Company has determined that revenue would be recognized in
the
fiscal quarter in which the payments are received.
Securities
and Exchange Commission
August 15, 2005
Page 5
Notes
to condensed Consolidated Financial Statements, page
8
Note
2. Significant Accounting Policies, page 8
Revenue
Recognition, page 9
3.
We
note your statement that when a “royalty report is not received by the
desired date…and there exists the basis to make a fair and reasonable
estimate of revenue related to that royalty report, this estimate
will be
recorded as revenue.” Explain to us your basis of determining how a fair
and reasonable estimate exists and is determined. Provide an analysis
for
fiscal year ending June 30, 2004 and for each quarterly period during
fiscal year 2005 showing the differences between actual results and
estimates. Indicate whether any of the differences were material
using SAB
99. That is, explain why you believe that the revenue earned is
determinable at the time it is
recognized.
Response:
Revenue
and royalty revenue for the year ended June 30, 2004 and for the quarterly
periods ended in fiscal year 2005 were as follows:
Period
Total
Revenue Reported
(in
1,000’s)
Total
Royalty Revenue Reported
(in
1,000’s)
Royalty
Amounts Estimated (included
in previous column)
(in
1,000’s)
Total
Royalty Revenue Actual
(in
1,000’s)
Variance
in Reported Royalties to Actual
(in
1,000’s)
FY
2004
$32,186
$4,267
$0
$4,267
$0
Q1
FY 2005
$7,846
$1,047
$301
$1,209
$162
Q2
FY 2005
$9,941
$1,543
$502
$1,622
$79
Q3
FY 2005
$11,572
$4,709
$444
$4,650
($59)
Q4
FY 2005
$10,713
$3,209
$372
$3,255
A
$46
FY
2005
$40,072
$10,508
$1,619
$10,736
A
$228
(Note
A:
This amount and the corresponding sub-total still has one customer’s estimate in
it of $200,000. At the time of this response, the royalty report had not yet
been received. The methodology described herein has been used to make this
estimate.)
Securities
and Exchange Commission
August 15, 2005
Page 6
Greater
than 85% of the estimated royalty revenue related to three customers. The
following table sets forth the reporting pattern of those
customers:
Customer
Reporting
Frequency
Days
Report Arrives Following Period End
Customer
A
Quarterly
35
to 45
Customer
B
Quarterly
15
to 25
Customer
C
Monthly
15
to 25
The
Company determines whether the basis for making a fair and reasonable estimate
exists by analyzing several criteria, including the following
items:
·
the
customer’s history and the range of their prior reports,
·
guidance,
estimates, and preliminary reports from the customer, if available,
and
·
the
Company’s knowledge of the lifecycle of the customer’s product (into which
the Company’s software i