SEC Comment Letter for VILLAGEEDOCS INC (CIK 0001122099) — Dec 23, 2005
VILLAGEEDOCS INC (CIK 0001122099)
Date: Dec. 23, 2005 · CIK: 0001122099 · Accession: 0000000000-05-063717
AI Filing Summary & Sentiment
File numbers found in text: 000-31395
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Mail Stop 4561
December 22, 2005
Mr. Michael A. Richard
Chief Financial Officer and Principal Accounting Officer
VillageEDOCS
14471 Chambers Road
Suite 105
Tustin, CA 92780
Re: VillageEDOCS
Form 10-KSB/A for Fiscal Year ended December 31, 2004
Forms 10-QSB for Fiscal Quarters Ended March 31, 2005,
June 30, 2005, and September 30, 2005
File No. 000-31395
Dear Mr. Richard:
We have reviewed your filings and have the following
comments.
Where indicated, we think you should revise your documents in
response to these comments. If you disagree, we will consider
your
explanation as to why our comment is inapplicable or a revision is
unnecessary. Please be as detailed as necessary in your
explanation.
In some of our comments, we may ask you to provide us with
information so we may better understand your disclosure. After
reviewing this information, we may raise additional comments.
Please understand that the purpose of our review process is
to
assist you in your compliance with the applicable disclosure
requirements and to enhance the overall disclosure in your filing.
We look forward to working with you in these respects. We welcome
any questions you may have about our comments or any other aspect
of
our review. Feel free to call us at the telephone numbers listed
at
the end of this letter.
Form 10-KSB for the year ended December 31, 2004
Note 3 - Summary of Significant Accounting Policies
1. In future filings, please expand your disclosure regarding your
accounting policy for goodwill and intangible assets to include a
discussion of how you perform the impairment test on your
goodwill.
Note 5 - Acquisitions and Intangible Assets
2. We note that you have allocated $500,000 and $50,000 of the
purchase price of TBS to a customer list and a trade name,
respectively, and $2,127,306 to goodwill. We also note in the
financial statements of TBS for the years ended December 31, 2003
and
2002 in your 8-K/A filed on April 30, 2004 that TBS retains
licensing
rights to software provided by Seagull and recognizes revenue from
maintenance contracts with customers. Additionally, on your
website,
www.tbsonline.com, you state that TBS participates in the IBM
Business Partner Program through a contractual relationship.
Please
tell us how you considered these licensing rights, customer
contracts, and the contractual relationship with IBM when
identifying
the unrecorded intangible assets acquired from TBS and also how
you
determined the value of the customer list and trade name that you
recorded.
Note 7 - Convertible Notes Payable to Related Parties
3. We note that you have issued non-conventional convertible notes
to
C. Alan Williams, Joan P. Williams, and James Townsend. Please
provide us with a detailed analysis of how you evaluated the
embedded
conversion features of these notes under SFAS 133 and EITF 00-19.
Forms 10-QSB for the periods ended June 30, 2005 and September 30,
2005
Note 4 - Summary of Significant Policies
Inventories
4. We note that you acquired $245,000 of inventory in the
acquisition
of Phoenix Forms, Inc. in April 2005. We also note, per review of
the 2004 financial statements of Phoenix Forms, Inc., that this
inventory consists of primarily software and software licenses
purchased for resale. In future filings, please update your
disclosures regarding inventory to include a description of the
acquired inventory. Additionally, please expand your disclosure
on
your inventory policy to discuss your procedures related to and
accounting treatment of obsolete inventory. In your response to
this
letter, please advise us of your proposed disclosures.
Revenue Recognition
5. We note that your deferred revenue balance as of June 30, 2005
and
September 30, 2005 is over $1,000,000, most of which appears to
have
been acquired from Phoenix Forms, Inc. Please provide us with
more
details regarding the nature of the amounts deferred and the
circumstances and expected timing of recognition of the deferred
amounts.
Product and Technology Development
6. We note that you acquired software development costs in the
acquisition of Phoenix Forms, Inc. and that you have not updated
your
accounting policy disclosures regarding your policy for
capitalized
software development costs. We also note, per review of financial
statements of Phoenix Forms, Inc. filed in your 8-K/A on June 29,
2005, that costs associated with the development of software
products
were capitalized by Phoenix Forms, Inc in accordance with SFAS 86.
In future filings, please expand your disclosure regarding your
capitalization policy of software development costs to include
what
types of costs are capitalized and how you determine that
technological feasibility has been established. In your response
to
this letter, please advise us of your proposed disclosures.
Note 6 - Notes Payable and Convertible Notes Payable to Related
Parties
7. We note that you issued warrants to Barron Partners, LP in
connection with the convertible note on April 13, 2005. We also
note
that the warrants have cashless options and registration rights
which
include significant liquidated damages. Please provide us with a
detailed analysis of how you evaluated the warrants under SFAS 133
and EITF 00-19.
Note 7 - Stockholders` Equity
Common Stock
8. You disclose in your Item 10 Executive Compensation section of
your 10-KSB for the year ended December 31, 2004 that both Mr.
Conner
and Mr. Hill will be paid incentive bonuses for each acquisition
closed during the terms of their employment agreements in the
amounts
of 2% and 3.5% of the acquisition price, respectively. We note
that
Mr. Conner was issued shares as a finder`s fee valued at $12,257
in
connection with the acquisition, but we do not note that he was
issued shares pursuant to his incentive bonus. Please tell us if
you
have paid these bonuses to Mr. Conner and Mr. Hill or if the
amounts
owed have been accrued in your financial statements.
9. We note that you issued shares on June 30, 2005 and September
30,
2005 to individuals as finder`s fees related to the induced
conversions of certain notes and recorded these fees against
additional paid in capital. Please tell us what accounting
guidance
you used to determine the proper treatment of these fees. It
appears
that these should have been expensed in accordance with paragraph
24
of SFAS 84.
Forms 10-QSB for the periods ended March 31, 2005, June 30, 2005,
and
September 30, 2005
Intangible Assets
10. In all future filings in which a balance sheet is presented,
please add a footnote detailing the gross carrying amounts and
accumulated amortization, in total and by major intangible asset
class. For reference, please see paragraph 45(a)(1) of SFAS 142.
As appropriate, please amend your filing and respond to
these
comments within 10 business days or tell us when you will provide
us
with a response. You may wish to provide us with marked copies of
the amendment to expedite our review. Please furnish a cover
letter
with your amendment that keys your responses to our comments and
provides any requested information. Detailed cover letters
greatly
facilitate our review. Please understand that we may have
additional
comments after reviewing your amendment and responses to our
comments.
We urge all persons who are responsible for the accuracy and
adequacy of the disclosure in the filing to be certain that the
filing includes all information required under the Securities
Exchange Act of 1934 and that they have provided all information
investors require for an informed investment decision. Since the
company and its management are in possession of all facts relating
to
a company`s disclosure, they are responsible for the accuracy and
adequacy of the disclosures they have made.
In connection with responding to our comments, please
provide,
in writing, a statement from the company acknowledging that:
* the company is responsible for the adequacy and accuracy of the
disclosure in the filing;
* staff comments or changes to disclosure in response to staff
comments do not foreclose the Commission from taking any action
with
respect to the filings; and
* the company may not assert staff comments as a defense in any
proceeding initiated by the Commission or any person under the
federal securities laws of the United States.
In addition, please be advised that the Division of
Enforcement
has access to all information you provide to the staff of the
Division of Corporation Finance in our review of your filings or
in
response to our comments on your filing.
You may contact Jessica Barberich at (202) 551-3782 or me at
(202) 551-3486 if you have questions regarding comments on the
financial statements and related matters.
Sincerely,
Daniel Gordon
Branch Chief
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Mr. Michael A. Richard
VillageEDOCS
December 22, 2005
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