SEC Company Response from BED BATH & BEYOND, INC. (NXH, BBBYW) (CIK 0001130713) (NXH) — Oct 16, 2009
BED BATH & BEYOND, INC. (NXH, BBBYW) (CIK 0001130713)
Date: Oct. 16, 2009 · CIK: 0001130713 · Accession: 0001104659-09-059283
AI Filing Summary & Sentiment
Referenced dates: October 1, 2009
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CORRESP 1 filename1.htm DIVISION OF CORPORATION FINANCE Mail Stop 3561 UNITED STATES SECURITIES AND EXCHANGE COMMISSION WASHINGTON, D.C. 20549-0404 Attention: Andrew Mew Accounting Branch Chief Division of Corporation Finance Re: Overstock.com, Inc. SEC Comment Letter dated October 1, 2009 Form 10-K Amendment No. 1 for the fiscal year ended December 31, 2008; Filed March 5, 2009 Forms 10-Q for the fiscal quarters ended June 30, 2009; Filed July 31, 2009 File No. 0-49799 Dear Mr. Mew: We write in response to your letter dated October 1, 2009 regarding the above-referenced filings. The following responses are numbered to correspond to the Staff’s comments: Form 10-K/A Amendment No. I for the Fiscal Year Ended December 31, 2008 Management’s Discussion and Analysis of Financial Condition and Results of Operations, page 47 Critical Accounting Policies and Estimates, page 49 Revenue recognition, page 49 1. Reference is made to your disclosure which indicates your actual shipping times may differ from your estimates. We also note your disclosure on page 11 that customers can track the shipping status of their packages through links you provide on your website. Consequently, it would appear you are closely monitoring the shipping and delivery status of customer packages. Please explain what effect this tracking system has had on your ability to estimate and track actual delivery times. In this regard, we assume you are using this tracking information to refine your estimates of delivery times used to calculate your deferred revenue. Please be detailed in your response. In response to your question, we confirm that we are using actual tracking information to refine our estimates of delivery times used to calculate deferred revenue. As detailed in our March 11, 2008 response to a prior SEC comment letter, we use this actual tracking data to review and update our Adjusted Transit Time Schedule by State and by Carrier Type (“Transit Time Schedule”) each reporting period. The Transit Time Schedule is used in our analysis to determine an estimated amount of merchandise sales to be deferred at each reporting period. 1 The Transit Time Schedule is initially based on our carriers’ published transit time tables by the delivery destination state/zone for the shipping carrier types of Less-than-Truck Load (“LTL”) and United Parcel Service (“UPS”) for both Core and Fulfillment partner deliveries. Core deliveries are those sales fulfilled from OSTK’s leased warehouse; Fulfillment partner sales are fulfilled by the Company’s partners. For both Core and Partner sales, the products may be shipped by either LTL or UPS shipment carriers. The published transit times are then adjusted quarterly for actual transit times recently experienced by the Company at the end of each quarter using the shipping status data for a sample of actual orders occurring within 30 days of quarter end. We perform the following procedures to adjust our estimated Transit Time Schedule’s transit times for each delivery state, carrier type and fulfillment source: · For the month prior to quarter end cut-off, as it is the most recent actual shipping data, we generally randomly select the shipment tracking numbers for approximately 1,200 orders, of which approximately 25% are Core LTL, 25% are Core UPS, 25% are Partner LTL and 25% are Partner UPS. · We then obtain actual shipping status data provided by the shipping carriers for the above sampled shipment tracking numbers and determine the delivery date for each of these individual shipments and the number of in-transit delivery days. The shipments’ transit delivery days are then aggregated by delivery destination state and an average number of in-transit delivery days is determined for each delivery destination state. We then review and update the Transit Time Schedule for the delivery destination state based on this recent actual experience detailed in the above sample. An overall average of transit delivery days for all delivery states for each carrier type and fulfillment source in the Transit Time Schedule is also compared to the same overall average for the sampled orders detailed above. The adjusted Transit Time Schedule by state and by carrier type is the basis for determining our quarterly deferred revenue adjustment. We consider only working days to determine average shipping transit days in our Adjusted Transit Time Schedule by State and Carrier Type. The following table shows the average shipping transit days by fulfillment source and shipping carrier type: Average Shipping Transit Days 2008 2009 Q1 Q2 Q3 Q4 Q1 Q2 Core UPS 5.6 5.6 5.6 5.0 5.0 4.9 LTL 6.0 6.0 6.0 7.4 6.9 6.1 Partner UPS 5.7 5.7 5.7 4.9 4.9 4.9 LTL 5.1 5.1 5.1 6.0 5.8 5.8 2 Our method of using recently experienced actual tracking information to refine our estimates of delivery times to calculate deferred revenue has not materially changed since initiation in Q4 2007. 2. Please explain to us any significant variances observed with regard to your actual versus estimated shipping times for the year ended December 31, 2008, and for the quarters ended March 31, 2009, and June 30, 2009. In this regard, please summarize for us the results of your analysis including adjustments to revenue and deferred revenue, and explain to us the reasons for any material variances observed. As detailed in the response to comment No. 1 above, we review and update our shipping transit time estimates on a quarterly basis based on our actual transit time experience. Because we ship on average approximately 500,000 packages each month, it is not feasible to track the actual shipping times for all packages that may be in transit at period end. The purpose of the procedures described in our response to comment No. 1 is to refine our estimate of shipments in transit at period end based on actual recent experience of a sample of shipments. This estimate is then used to determine the amount of revenue and cost to defer at each period end for shipments in transit. We believe that these procedures result in an estimate that does not differ materially from the actual amount of undelivered shipments (in terms of dollars of revenue and cost). 3. We note you began shipping to international destinations in August 2008. Please explain to us and expand your disclosure to indicate what effect this has had on your ability to estimate shipping times and deferred revenue. We use a US-based third party to provide the payment and fulfillment logistics for all international orders. We ship all international orders to the third party’s US shipping facility located on the east coast of the US, where the third party takes title and risk of loss to the product upon delivery. We believe that revenue is appropriately recognized by the Company at this time based on the requirements of SAB 104. The third party then fulfills the order to the international customer. We recognize revenue on these sales upon delivery to the third party’s US shipping facility, using the same delivery estimate for it that we use for other customers in the same geographical area (described under comment No. 1 above). Consequently, the sales destined internationally have had no affect on our ability to estimate shipping times and deferred revenue. As a result, we do not believe that additional disclosure would assist financial statement users. 4. Please expand your disclosure here and elsewhere such as with regards to your discussion of the reserve for returns to discuss how accurate your estimates and assumptions have been in the past and whether they are likely to change in the future. Refer to our Release 33-8350. In response to your comment, in future filings we propose to modify our disclosures as follows (see proposed modifications underlined): 3 Reserve for returns Total revenue is recorded net of estimated returns. The Company maintains a reserve for returns based on estimates of future product returns related to current period revenues and historical returns experience. The Company analyzes actual historical returns, current economic trends and changes in order volume and acceptance of its products when evaluating the adequacy of the sales returns reserve in any accounting period. The Company’s actual product returns have not differed materially from its estimates. The Company is not currently aware of any trends that it expects would significantly change future returns experience compared to historical experience. The reserve for returns was $6.9 million and $5.1 million at December 31, 2007 and 2008, respectively. The proposed modification will be updated for each reporting period based on our actual experience. Reserve for obsolete and damaged inventory, page 52 5. Reference is made to your risk factor related to your inventory on page 22. Please explain to us and disclose how you account for inventory shrinkage. In this regard, please disclose how often you measure actual shrinkage and adjust your estimates; indicate how accurate your estimates have been in the past. Our warehouse staff conducts daily cycle counts, counting all inventory SKU’s within our warehouses at least once every 90 days, and more frequently for high value product SKU’s or high volume SKU activity. Our warehouse staff also conducts a full physical inventory count at year-end while the warehouses are completely shutdown. We record inventory shrinkage adjustments monthly, based upon these counts. Our average monthly shrinkage recorded during the year ended December 31, 2008 was approximately $6,227 and for the entire year was only $74,727. The year-end 2008 count resulted in a shrinkage adjustment of $4,521. As our inventory shrinkage has historically been insignificant, we do not maintain a reserve for shrinkage, and do not believe that a discussion of our accounting policy would assist financial statement users. However, as with any company that has inventory, we believe there is risk of inventory shrinkage, and accordingly have included it in with our discussion of various other inventory risks in the referenced risk factor. If we do experience significant inventory shrinkage in the future, we confirm that we will discuss it in our filings. 4 Internal-Use Software and Website Development, page 53 6. Please disclose the underlying reasons for the significant increase in capitalized costs associated with your internal-use software and website development for the year ended December 31, 2008. During the years ended December 31, 2007 and 2008, we capitalized $2.0 million and $9.0 million, respectively, of costs associated with internal-use software and website development, both internally developed and acquired externally. This increase in capitalized internal-use software tracked our overall other categories of expenditures for capital expenditures in total as detailed in the table below: Year ended December 31, (in thousands) 2006 2007 2008 Cash expenditures for fixed assets $ 1,741 $ 643 $ 9,690 Cash expenditures for internal-use software and website development $ 21,700 $ 2,000 $ 9,000 Total expenditures $ 23,441 $ 2,643 $ 18,690 Prior to the beginning of 2007, the Company had experienced periods of high sales growth and consequently invested heavily in both fixed assets and internal-use software expenditures to meet this increased growth in sales to date and anticipated increased sales growth in the future. However, in 2007, the Company’s sales growth began to slow and management determined that expenditures for fixed assets and internal-use software made in the prior years were sufficient to meet the new level of sales growth and as such made minimal capital expenditures during that year. The increase of costs associated with internal-use software and website development in 2008 is primarily due to our initiation of new internal-use software projects designed to improve the customer experience and increase sales revenue. We also purchased approximately $3.0 million of additional software licenses for our ERP system. In response to your comment, in future filings we propose to modify our disclosures as follows: During the years ended December 31, 2007 and 2008, we capitalized $2.0 million and $9.0 million, respectively, of costs associated with internal-use software and website development, both internally developed and acquired externally. The increase of costs associated with internal-use software and website development is primarily due our initiation of new internal-use software projects designed to improve the customer experience and increase sales revenue. The increase was also due to approximately $3.0 million of additional software licenses for our ERP system. 5 Commentary — Gross Profit and Gross Profit Percentage, page 57 7. We read your disclosure, “In addition, during Q4 2008, we reduced Cost of Goods Sold by $1.8 million for billing recoveries from partners who were under billed earlier in the year for certain fees and charges that they were contractually obligated to pay. When the under billing was originally discovered, we determined that the recovery of such amounts was not assured, and that consequently the potential recoveries constituted a gain contingency. Accordingly, we determined that the appropriate accounting treatment for the potential recoveries was to record their benefit only when such amounts became realizable (i.e., an agreement had been reached with the partner and the partner had the wherewithal to pay). We are currently reviewing our policies and procedures surrounding partner supplier cost updates and partner billing processes to ensure that the amounts contractually negotiated are billed in a complete and timely manner. We may have further billing recoveries from our partners in the future that we will seek to recover.” Please address the following: · Summarize for us when and how the under billing issue was originally discovered and what financial periods were affected by this issue. Please be detailed in your response. · Please explain to us the nature of the fees and charges your partners were contractually obligated to pay. Tell us if such amounts were related to reimbursements due from your fulfillment partners made in connection with the refund and credit errors. · Citing for us the relevant GAAP literature, explain to us why this under billing error was not previously corrected in your restated December 31, 2007 Form 10-K, and your March 31, 2008, and June 30, 2008 Forms 10-Q. · Explain to us how many fulfillment partners were under billed and the amount of under billing per fulfillment partner. In this regard, please provide to us a list of the under billed fulfillment partners. Please ensure the list contains the names of the fulfillment partners and the amount of original under billing per partner. In your response, tell us the total amount and timing of collections to date, by fiscal quarter, from your fulfillment partners subsequent to the discovery of this issue. · Please tell us the relevant GAAP literature supporting such under billing recoveries as a gain contingency. Further, please explain why such recoveries were not previously considered realizable and accrued with a provision for amounts estimated to be uncollectible. · Also, tell us why your September 30, 2008 Form 10-Q did not disclose a gain contingency. Ref