SEC Company Response from HAROLDS STORES INC (CIK 0000818682) — Aug 4, 2005
HAROLDS STORES INC (CIK 0000818682)
Date: Aug. 4, 2005 · CIK: 0000818682 · Accession: 0000818682-05-000010
AI Filing Summary & Sentiment
Referenced dates: July 7, 2005
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August 3, 2005
Mr. Adam Phippen
Staff Accountant
450 Fifth Street, N.W.
Securities and Exchange Commission
Washington, D.C. 20549
Dear Mr. Phippen:
We received your letter dated July 7, 2005 which
contained various comments related to our Form 10-K
filed for the period ended January 29, 2005 and our Form
10-Q filed for the quarterly period ended April 30,
2005. We have repeated your comments, noted our
responses to your comments and have included them below.
We believe that our responses adequately address your
concerns about the filings which you inquired and agree
with the letter that, where requested disclosures should
be revised in future filings in response to these
comments.
Form 10-K for Fiscal Year Ended January 29, 2005
Item 7. Management's Discussion and Analysis of
Financial Condition and Results of Operations
Results of Operations
1. Comment: In future filings please disclose how you
calculate the change in comparable store sales from
period to period, including how you treat stores that
were closed, renovated, or relocated during the period.
Company Response: In future filings, we will
disclose how we calculate the change in
comparable store sales from period to period.
Specifically, we plan to incorporate the
following language: The company considers a
store `comparable' if it has been open for 12
full months and has not changed its square
footage by more than 20%. Closed and relocated
stores are excluded from the `comparable'
calculation beginning in the month in which the
store is closed or relocated. Renovated stores
are considered `comparable' as long as the store
square footage does not change by more than 20%.
2. Comment: Please revise future filings to discuss
the material changes in depreciation and amortization
expense from period to period. In this regard, we note
that the decrease in depreciation and amortization
expense in fiscal 2004 compared to fiscal 2003 was
particularly significant, yet there is no discussion of
the reasons for the decrease. Show us how the revised
disclosure will read for fiscal 2004 compared to fiscal
2003. Please also supplement the discussion of your
historical results with a discussion of whether this and
other changes in your operating results represent trends
expected to continue into the future. Refer to SEC
Release No. 33-8350 and Item 303(a) of Regulation S-K.
Company Response: In future filings, we will
explain the reasons for any material changes in
depreciation and amortization. For the 2003 and
2004 periods, our disclosure will be
substantially as follows: "The decrease in
depreciation and amortization from 2003 to 2004
can be attributed to significant equipment and
software becoming fully depreciated by the end of
2003. Such equipment primarily includes the
majority of equipment utilized to operate our
distribution center. Additionally, during 2002
and 2003 the company closed a total of nine store
locations. There was no depreciation at all for
these closed store locations in 2004. Since the
company has not been in an expansion mode for
several years and does not currently anticipate
in the foreseeable future to have any significant
store openings or closings, we would expect our
depreciation in 2005 and beyond to be more
consistent with the level incurred in 2004." We
will also note our expectations for any other
trends in operating results.
Cash Flows
3. Comment: Please ensure your discussion and
analysis of cash flows is not merely a recitation of
changes evident from the financial statements. For
example, you explain that the significant increase in
cash flow provided by operating activities in fiscal
2004 is primarily attributed to $5.8 million improvement
in net income offset by a $5.3 million net increase in
inventories. In future filings please provide analysis
explaining the underlying reasons for fluctuations in
your inventory and other working capital accounts.
Refer to SEC Release No. 33-8350.
Company Response: In future filings we will
explain the underlying reasons for fluctuations
in inventory and other working capital accounts
as needed if the fluctuations are material.
Liquidity
4. Comment: Please refer to Item 10(e) of Regulation
S-K as well as our Frequently Asked Questions Regarding
the Use of Non-GAAP Financial Measures (available on our
website at www.sec.gov) and provide us in detail your
justification for presenting in footnote (1) to the
table various measures of your liquidity as if your line
of credit was classified as long-term. We believe each
of these measures represents a non-GAAP measure since
under GAAP your line of credit is required to be
classified as a currently liability. If you believe you
are permitted to include these measures in future
filings, please show us how you plan to revise your
disclosures to comply with all of the disclosure
requirements in Item 10(e) with respect to your
presentation of such non-GAAP measures.
Company Response: Our disclosures in our 10-Q
for the period ended April 30, 2005 were enhanced
from those within the 10-K for the period ended
January 29, 2005. We believe that this
additional language, combined with some
additional information within the table to more
clearly reconcile the ratios will address your
concerns. Attached as Exhibit A is the table
from our 10-K and 10-Q, revised to show how our
disclosures will be changed in the future. Based
on our discussions with various creditors who
utilize our financial statements, they internally
analyze our financial statements assuming that
our line of credit is long-term in light of the
fact that the agreement expires in 2007 and the
company was and remains in complete compliance
with all covenants. We believe that inclusion of
this information is helpful to our financial
statement users.
5. Comment: Similar to the preceding comment, and in
view of the rules related to non-GAAP measures, please
tell us in detail why you believe it is appropriate to
present your ratio of long-term debt to stockholders'
equity as if your redeemable preferred stock represents
permanent stockholders' equity, when under GAAP, such
preferred stock is required to be classified outside of
permanent stockholders' equity. If you intend to
present this measure in future filings, and you believe
you are permitted to do so under Item 10(e), please show
us how you plan to revise your disclosures in future
filings to comply with Item 10(e).
Company Response: Similar to the comment #4, our
disclosures in our 10-Q for the period ended
April 30, 2005 were enhanced from those within
the 10-K for the period ended January 29, 2005.
We believe that this additional language,
combined with some additional information within
the table to more clearly reconcile the ratios
will address your concerns. Attached as Exhibit
A is the table from our 10-K and 10-Q, revised to
show how our disclosures will be changed in the
future. Although GAAP requires that the
preferred stock be shown in the mezzanine section
of the balance sheet by reason of the controlling
interest of our preferred stockholders, we
believe disclosing the ratio of debt to combined
equity and preferred stock as an additional
measure provides meaningful information given
that the preferred stock is not currently
expected to be redeemed or paid and is similar to
equity securities.
Item 9A. Controls and Procedures
6. Comment: Disclosure controls and procedures are
defined in Rules 13a-15(e) and 15d-15(e) under the
Securities Exchange Act of1934, not Rule 13a-14(c).
Please update your rule reference accordingly in future
filings.
Company Response: We will revise our rule
references accordingly in future filings.
7. Comment: Please revise your future disclosures
regarding your principal executive and financial
officers' conclusion as to the effectiveness of your
disclosure controls and procedures to ensure it
encompasses the entire definition of disclosure controls
and procedures in Exchange Act Rules 13a-15(e) and 15d-
15(e). Your current disclosure does not achieve this
objective. Also confirm to us that your disclosures
regarding the effectiveness of your disclosure controls
and procedures are still accurate considering the entire
definition of disclosure controls and procedures, or
otherwise amend this Form 10-K and/or your April 30,
2005 Form 10-Q accordingly. Company Response: Although
we believe the existing disclosure satisfies the
requirements of Item 307 of Regulation S-K and is not
substantively different from similar disclosures of many
issuers, we will revise future disclosures regarding our
principal executive and financial officers' conclusions
as to the effectiveness of disclosure controls and
procedures to ensure they encompass the entire
definition of disclosure controls and procedures in
Exchange Act Rules 13a-15(e) and 15d-15(e). We also are
hereby confirming to you that our disclosure regarding
effectiveness of the company's disclosure controls and
procedures are still accurate considering the entire
definition of disclosure controls and procedures.
8. Comment: Please confirm to us that there was not
any change in your internal control over financial
reporting that occurred during the fourth quarter of
2004 or the first quarter or 2005 that materially
affected, or is reasonably likely to materially affect,
your internal control over financial reporting. Though
Item 308(c) of Regulation S-K does not require you to
state this information affirmatively in your periodic
filings, we note that it is common practice among other
registrants to provide disclosure to this effect.
Company Response: We hereby confirm to you that
there was not any change in the company's
internal control over financial reporting that
occurred during the fourth quarter of 2004 or the
first quarter of 2005 that materially affected,
or is reasonably likely to materially affect, the
company's internal control over financial
reporting. We expect to include similar negative
disclosures in future filings if there are no
changes.
Consolidated Financial Statements
Notes to Consolidated Financial Statements
Note 1. Summary of Significant Accounting Policies
General
9. Comment: In future filings please further disclose
the types of expenses that you include in the cost of
goods sold line item and the types of expenses that you
include within selling, general and administrative
expenses. In doing so, please disclose specifically
whether you include inbound freight charges, purchasing
and receiving costs, inspection costs, warehousing
costs, internal transfer costs and the other costs of
your distribution network in cost of goods sold. If you
currently exclude a significant portion of these costs
from cost of goods sold, please provide cautionary
disclosure in MD&A that your gross margins may not be
comparable to others, since some entities include all of
the costs related to their distribution network in cost
of goods sold and others exclude a portion of them from
gross margin, including them instead in operating
expense line items. To the extent the excluded costs
are material to your operating results, quantify these
amounts in MD&A. If you determine that these amounts
are immaterial for disclosure, please provide us with
your qualitative and quantitative assessment of
materiality for all periods presented.
Company Response: In future filings, we will
elaborate further on the types of expenses
included within the cost of goods sold line item
and the types of expenses that are included
within selling, general and administrative
expenses. Cost of goods sold does include
inbound freight charges, purchasing and receiving
costs, inspection costs, warehousing costs,
internal transfer costs and all other costs
associated with the company's distribution
network.
Schedule II Valuation Accounts
10. Comment: Please revise in future filings to also
include the activity in your allowance for sales
returns. Show us what the revised disclosure would look
like for the historical periods presented.
Company Response: The Company's allowance for
sales return balance was approximately $19,000 at
January 29, 2005. The Company deems this
balance to be immaterial and therefore does not
see the necessity for a detailed schedule. We
will continue to monitor the required balance in
the sales return allowance account and if the
number becomes more significant we will comply
with your request to include a separate schedule.
In future filings, we will also include a
quantification of the sales return allowance
within the referenced footnote.
Additionally, we respectfully acknowledge the following:
- The company is responsible for the adequacy and
accuracy of the disclosure in the filing;
- Staff comments or changes to disclosure in response
to staff comments do not foreclose the Commission from
taking any action with respect to the filing; and
- The company may not assert staff comments as a
defense in any proceeding initiated by the Commission or
any person under the federal securities laws of the
United States.
We respectfully present these responses to you for your
review. We feel that we have responded in full to each
of your comments, but should you have any questions,
please do not hesitate to call. I may be reached at
(405) 579-7144.
Sincerely,
/s/ Jodi Taylor
Jodi Taylor
Chief Financial Officer
Harold's Stores, Inc.
Commission File No. 1-10892
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