SEC Company Response from POMEROY IT SOLUTIONS INC (CIK 0000883979) — Nov 2, 2005
POMEROY IT SOLUTIONS INC (CIK 0000883979)
Date: Nov. 2, 2005 · CIK: 0000883979 · Accession: 0001140361-05-008934
AI Filing Summary & Sentiment
File numbers found in text: 000-20022
Show Raw Text
<DOCUMENT>
<TYPE>CORRESP
<SEQUENCE>1
<FILENAME>filename1.txt
<TEXT>
POMEROY
IT SOLUTIONS
1020 Petersburg Road
Hebron, KY 41048
Phone: 859.586.0600
November 1, 2005
Securities and Exchange Commission
Attention: Brad Skinner, Accounting Branch Chief
100 F. Street, N.E.
Washington, DC 20549
Re: Pomeroy IT Solutions, Inc.
File No. 000-20022
Dear Mr. Skinner:
Pomeroy IT Solutions, Inc., a Delaware corporation (the "Company" or
"Pomeroy"), hereby submits the additional responses set forth below to your
follow-up Comment Letter, dated October 18, 2005 (the "Comment Letter"),
pertaining to the Company's Annual Report on Form 10-K for the year ended
January 5, 2005, as amended in the Form 10-K/A filed May 5, 2005, and the
Quarterly Report on Form 10-Q for the quarter ended July 5, 2005. The Company
appreciates that the Commission's comments are designed to assist the Company in
providing more meaningful disclosure. Accordingly, the Company proposes to
amend its prior filings as noted below.
Our responses set forth below correspond to the numbered comments in the
Comment Letter. For your convenience, we have included your original comment
from the Comment Letter followed by the Company's response.
FORM 10-K FOR THE FISCAL YEAR ENDED JANUARY 5, 2005
---------------------------------------------------
ITEM 7. MANAGEMENT'S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS
--------------------------------------------------------------------------------
OF OPERATIONS
-------------
LIQUIDITY AND CAPITAL RESOURCES, PAGE 23
----------------------------------------
1. WE HAVE READ YOUR RESPONSE TO PRIOR COMMENT NUMBER 1. YOU INDICATE, BUT DO
NOT PROPOSE ANY ADDITIONAL DISCLOSURE, THAT OPERATING CASH FLOWS WERE
AFFECTED BY THE AGGRESSIVE PURSUIT OF CASH DISCOUNTS RELATED TO ACCOUNTS
PAYABLE AND A SIGNIFICANT CHANGE IN YOUR CREDIT TERMS RESULTING FROM THE
ELIMINATION OF AN ARC FACTORING
<PAGE>
Securities and Exchange Commission
November 1, 2005
Page 2
ARRANGEMENT. IN ADDITION, WE NOTE THAT THERE HAVE BEEN FLUCTUATIONS IN
WORKING CAPITAL ITEMS THAT APPEAR TO HAVE BEEN MATERIAL AS COMPARED TO YOUR
OPERATING CASH FLOWS THAT ARE NOT ADDRESSED IN YOUR CURRENT OR PROPOSED
DISCLOSURES. DISCLOSING THESE CHANGES SOLELY THROUGH PRESENTING CASH FLOWS
USING THE INDIRECT METHOD DOES NOT PROVIDE A SUFFICIENT BASIS FOR A READER
TO ANALYZE THE CHANGES. PLEASE EXPLAIN TO US WHY YOUR PROPOSED DISCLOSURES
DO NOT ADDRESS THESE ISSUES.
Pomeroy proposes to revise its disclosure concerning working capital items
contained in the Liquidity and Capital Resources section of the Company's
Management's Discussion and Analysis contained in its Form 10-K for the Fiscal
Year ended January 5, 2005, and Form 10-Q for the quarter ended July 5, 2005, as
set forth in Exhibits A and B, respectively. We are also including a marked
copy of the proposed changes as Exhibits C and D, respectively.
ITEM 9A. CONTROLS AND PROCEDURES, PAGE 25
-------------------------------------------
2. WE HAVE READ YOUR RESPONSE TO PRIOR COMMENT NUMBER 2. CONSIDERING THAT YOU
AND YOUR AUDITORS BELIEVED IT NECESSARY TO PERFORM ADDITIONAL MANUAL
PROCESSES, EXTENDED CUT-OFF PROCEDURES AND TESTING SUBSEQUENT TO YEAR END
TO MITIGATE THE KNOWN DEFICIENCIES FOR PURPOSES OF FILING YOUR INITIAL FORM
10-K, IT REMAINS UNCLEAR TO US HOW YOU CONSIDERED CONDITION (D) OF SEC
RELEASE 34-50754 AS OF APRIL 5, 2005. PLEASE EXPLAIN FURTHER HOW YOU
CONCLUDED THAT THESE DEFICIENCIES SHOULD NOT HAVE BEEN REPORTED IN YOUR
INITIAL FILING AND HOW YOU CONCLUDED THAT YOUR DISCLOSURE CONTROLS AND
PROCEDURES WERE EFFECTIVE. IN ADDITION, TELL US WHICH OF THE DEFICIENCIES
DESCRIBED IN YOUR RESPONSE TO PRIOR COMMENT NUMBER 9 WERE KNOWN AT APRIL 5,
2005.
As of the filing of Pomeroy's Form 10-K on April 5, 2005, Pomeroy and its
independent auditors had not completed the assessment and testing of internal
controls over financial reporting. As of April 5, 2005, Pomeroy had identified
as a deficiency the ineffective internal control over the accuracy of service
billing calculations and revenue recognition related to service activity (later
identified as material weakness #1). At that time, the Company did not believe
that this deficiency was a material weakness (i.e., likely to result in more
than a remote likelihood of a misstatement of the Company's financial
statements) due to the additional manual processes and extended cut-off
procedures that were in place before January 5, 2005 and tested during the first
quarter of fiscal 2005. After April 5, 2005, Pomeroy conducted additional
testing procedures related to this deficiency as part of its assessment of
internal controls over financial reporting in accordance with the requirements
of Section 404 of Sarbanes-Oxley. As a result of the exceptions noted with the
additional testing, the Company determined that the manual processes and cut-off
procedures did not mitigate the control weakness sufficiently to conclude that
the deficiency was not a material weakness.
As of April 5, 2005, Pomeroy had identified as a deficiency only one of the
fifteen individual control deficiencies related to the financial reporting
function that comprise the second material weakness. This deficiency related to
the Company's method of determining the amount to accrue for
inventory-in-transit from vendors and the corresponding accounts payable.
<PAGE>
Securities and Exchange Commission
November 1, 2005
Page 3
(The additional manual processes and cut off procedures utilized by the Company
related only to the first material weakness.) Pomeroy was aware of the issues
underlying the other fourteen control deficiencies but had not identified these
matters as components of internal control deficiencies. However, the Company's
independent auditors had considered these matters in its testing of internal
controls because these matters had been identified as auditing deficiencies as
part of the year-end financial audit. The Company's auditors advised the
Company in late April, 2005 that it had identified these matters as additional
control deficiencies. The Company considered this additional information and
after careful consideration, management concluded that the combination of the
individual control deficiencies related to the financial reporting function, in
the aggregate, could result (but had not resulted) in a material misstatement of
its financial statements and further determined that due to that possibility,
the aggregate of such deficiencies constituted a second material weakness.
FINANCIAL STATEMENTS
--------------------
NOTE 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
----------------------------------------------------
REVENUE RECOGNITION, PAGE F-9
-----------------------------
3. WE HAVE READ YOUR RESPONSE TO PRIOR COMMENT NUMBER 6. PLEASE QUANTIFY THE
EXTENT TO WHICH YOU ENTER INTO BILL AND HOLD TRANSACTIONS AND PROVIDE US
WITH THE FOLLOWING:
- DESCRIBE TO US HOW YOU CONCLUDE THAT THE RISKS OF OWNERSHIP HAVE
PASSED TO THE CUSTOMER;
For the fiscal year ended January 5, 2005 and the six-month period ended
July 5, 2005, total revenues relating to bill and hold transactions were
$8,600,000 and $3,500,000, respectively. These transactions were on behalf of
customers who had entered into a Master Agreement for the purchase of products
and a Customer Owned Inventory Agreement ("COI Agreement"). A copy of the COI
Agreement is included as Exhibit E.
Pomeroy has concluded that the risks of ownership have passed to the
customer based on the following:
- The customer has purchased, and is obligated to pay for, the
products under the Master Agreement. There are no price
protection provisions in the Master Agreement or COI Agreement;
thus, any depreciation in value of the equipment purchased is
absorbed by the customer, not Pomeroy.
- The products that are being stored for the customer are clearly
identified and may not be transferred to another customer of
Pomeroy.
- The COI Agreement limits the maximum storage time to 180 days.
The COI Agreement also authorizes Pomeroy to ship the product to
the customer's place of
<PAGE>
Securities and Exchange Commission
November 1, 2005
Page 4
business at the end of the expiration period, if the customer has
not given other delivery instructions to Pomeroy. While the
customer may request an extension of the 180-day storage period,
Pomeroy has the right to reject the request.
- The manufacturer warranty periods commence with the date of the
purchase and are not tolled during the storage period.
- All products found to be dead on arrival (i.e., not in working
order) are the sole responsibility of the customer.
- The customer has the right to audit the storage of the property.
- Either party may terminate the COI Agreement upon 30 days notice
and, upon termination, the product is shipped to the customer.
- EXPLAIN TO US HOW YOU DETERMINE THAT YOUR CUSTOMERS HAVE REQUESTED THE
BILL AND HOLD TRANSACTIONS AND IDENTIFY THE FORM IN WHICH THESE
REQUESTS ARE MADE; AND
There is no form for a customer to complete to request a bill and hold
transaction. Typically, the customer will orally request the arrangement during
negotiations with the sales representative. As explained in our first response
letter of September 8, 2005, Pomeroy's customers request bill and hold
arrangements in order to ensure consistency, on a company-wide basis, in the
products and technologies desired by the customer as well as to minimize the
number of supported technologies that the customer needs. If it is concluded by
the customer and Pomeroy that a bill and hold arrangement will be utilized, the
COI Agreement is executed by the customer and Pomeroy.
- CONFIRM THAT THERE IS A STATED, FIXED DELIVERY SCHEDULE.
Under the terms of the Master Agreement and COI Agreement, Pomeroy's
customers have the right to direct the timing and location of delivery of
products, subject to the 180-day maximum storage requirement discussed above.
Typically, the customer notifies Pomeroy of its delivery request and Pomeroy
generates an order to ship the product.
FORM 10-K/A FILED MAY 5, 2005
-----------------------------
ITEM 9A. CONTROLS AND PROCEDURES
----------------------------------
4. WE HAVE READ YOUR RESPONSE TO PRIOR COMMENT NUMBER 9 THAT PROVIDES THE
AGGREGATE IMPACT OF THE UNADJUSTED AUDIT DIFFERENCES. PLEASE PROVIDE US
WITH A SCHEDULE THAT SHOWS EACH INDIVIDUAL UNADJUSTED AUDIT DIFFERENCE FOR
THE FISCAL YEAR ENDED JANUARY 5, 2005.
We have separately submitted, for confidential treatment pursuant to Rule
83, our response to this item.
<PAGE>
Securities and Exchange Commission
November 1, 2005
Page 5
FORM 10-Q FOR FISCAL QUARTER ENDED JULY 5, 2005
-----------------------------------------------
ITEM 4. CONTROLS AND PROCEDURES
---------------------------------
5. WE NOTE YOUR RESPONSE TO PRIOR COMMENT NUMBER 10 AND DO NOT BELIEVE THAT
YOUR DISCLOSURE COMPLIES WITH ITEM 307. IN THIS REGARD, YOUR DISCLOSURE
SHOULD PROVIDE A CLEAR CONCLUSION REGARDING THE EFFECTIVENESS AS OF THE END
OF THE PERIOD COVERED BY THE REPORT.
Pomeroy proposes to amend its Form 10-Q for the fiscal quarter ended July
5, 2005, as set forth in Exhibit F. We are also including a marked copy of the
proposed changes as Exhibit G.
6. WE NOTE YOUR RESPONSE TO PRIOR COMMENT NUMBER 11 AND BELIEVE THAT
ADDITIONAL DISCLOSURES ARE NECESSARY IF YOU CONTINUE TO DESCRIBE THE REVIEW
PERFORMED BY THE THIRD PARTY CONSULTING FIRM. YOUR CURRENT DISCLOSURES
REGARDING THIS REVIEW AND ITS PRELIMINARY CONCLUSIONS APPEAR TO CONTRADICT
THE CONTINUED EXISTENCE OF THE MATERIAL WEAKNESSES AS DESCRIBED IN THE BODY
OF YOUR ITEM 9A DISCLOSURES. WE BELIEVE THAT YOU SHOULD PROVIDE ADDITIONAL
DISCLOSURES THAT EXPLAIN HOW YOU EXPECT READERS TO INTERPRET THIS
INFORMATION AND PROVIDE SUFFICIENT QUALIFYING LANGUAGE TO AVOID ANY
CONFUSION AS TO HOW THIS INFORMATION RELATES TO YOUR CURRENT CONCLUSIONS
REGARDING YOUR CONTROLS
The review performed by the third party consulting firm was for a specific
period. We believe the disclosure in the Form 10-Q for the fiscal quarter ended
July 5, 2005, as amended (as discussed above), is accurate and eliminates any
ambiguity or confusion as to the continued existence of material weaknesses. In
the Company's Form 10-Q for the fiscal quarter ending October 5, 2005, Pomeroy
does not intend to include any further disclosure relating to the third party
consulting firm.
Thank you for your comments. If you have any questions, please contact our
counsel, Elizabeth A. Horwitz at (513) 852-8207, or me at (859) 586-0600, ext.
1416.
Sincerely,
/s/Michael E. Rohrkemper
------------------------
Michael E. Rohrkemper
Chief Financial Officer and
Chief Accounting Officer
cc: Stephen E. Pomeroy, CEO
Elizabeth A. Horwitz, Esq., Cors & Bassett, LLC
Frank Criniti, Crowe Chizek and Company LLC
<PAGE>
Securities and Exchange Commission
November 1, 2005
Page 6
EXHIBIT A
---------
[FORM 10-K FOR FISCAL YEAR ENDED JANUARY 5, 2005]
LIQUIDITY AND CAPITAL RESOURCES
Cash provided by operating activities was $5.8 million in fiscal 2004. Cash used
in investing activities was $18.8 million, which included $16.4 million for
acquisitions completed in fiscal 2004 and prior years and $2.4 million for
capital expenditures. Cash used in financing activities was $9.5 million which
included $31.4 million of payments on notes payable, $0.5 million for the
purchase of treasury stock, and was offset by $20.2 million in proceeds from
short-term borrowings, $1.8 million from the exercise of stock options, and $0.4
million proceeds from the employee stock purchase plan.
The amount of cash derived from operating activities will vary based on a number
of business factors which may change from time to time, including terms of
available financing from vendors, downturns in the Company's business and/or
downturns in the businesses of the Company's customers. However, a growth or
decline in services revenue in conjunction with a change in the proportion of
services revenue to total revenue is an underlying driver of operating cash flow
during the period of change because a ma