SEC Company Response from OPHTHALMIC IMAGING SYSTEMS (CIK 0000885317) — Apr 29, 2005
OPHTHALMIC IMAGING SYSTEMS (CIK 0000885317)
Date: April 29, 2005 · CIK: 0000885317 · Accession: 0000910680-05-000329
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Martin James
Senior Assistant Chief Accountant
Division of Corporation Finance
Mail Stop 0306
Securities and Exchange Commission
450 Fifth Street, N.W.
Washington, D.C. 20549
Re: Ophthalmic Imaging Systems
Form 10-KSB for the year ended December 31, 2004
SEC File No. 1-11140
Dear Mr. James:
Set forth herein are the responses of Ophthalmic Imaging Systems (the
"Company") to the comments contained in the comment letter of the staff of the
Securities and Exchange Commission (the "Commission"), dated April 12, 2005,
with respect to the Company's Form 10-KSB for the year ended December 31, 2004
(the "Form 10-KSB"). Attached hereto as Exhibit A is a clean version of the
proposed Amendment to the Form 10-KSB (the "Form 10-KSB/A").
Courtesy copies of this letter and clean and marked versions of the
proposed Form 10-KSB/A have been sent to the Staff's examiners via courier. The
marked copy of the Form 10-KSB/A indicates the changes from the Form 10-KSB as
previously filed with the Commission.
For your convenience, we have reprinted the Staff's written comments
below prior to the Company's responses.
Form 10-KSB as December 31, 2004
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Management's Discussion and Analysis or Plan of Operation
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1. Please revise future filings to include a critical accounting policies
section. Refer to Release No. 33-8350.
We will revise our future filings to include a critical accounting
policies section per Release No. 33-8350.
1
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Financial Statements
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Note 1: Summary of Significant Accounting Policies
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Revenue Recognition - Page 30
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2. We see from your disclosures on pages 2 to 4 that your arrangements
with customers may include multiple element deliverables, including product
sales, installation, maintenance, and training. Tell us and revise this note in
future filings to clearly identify each deliverable under these arrangements and
explain how you recognize the related revenue, addressing whether or not they
are considered separate units of accounting pursuant to EITF 00-21.
The Company derives its revenue primarily from product sales,
installation, maintenance and training. The Company follows SAB 101 and SAB 104
in relation to its Revenues Recognition Policy as it addresses the following
points:
o Persuasive evidence of an arrangement exists. The Company ships product
only when an approved document is received from a customer in the form
of a signed sales quotation form or a purchase order from the customer.
This document must be approved by the Company prior to shipment to
assure that the pricing and terms are acceptable to the Company. In
order for the revenue to be recognized in a particular quarter, the
document received from the customer must be dated no later than the
last day of the period in question and shipped by the last day of the
period.
o Delivery has occurred or services have been rendered. Products shipped
by the Company are sold FOB, Sacramento with the customer taking title
to the product once it leaves our Doc. Service revenue such as
installation is not recognized until the service is performed.
o The seller's price to the buyer is fixed or determinable. Products sold
by the Company are made by providing the customer with an approved
sales quotation form which determines the price at which the Company is
willing to sell the product to the customer.
o Collectability is reasonably assured. The Company's customer base
consists primarily of highly regarded doctors, clinics, medical
institutions and universities. The Company usually requires a deposit
from the customer upon accepting the order. It also assists customers
in obtaining leasing terms when appropriate, thus minimizing collection
problems.
The multiple components of the Company's revenue are considered
separate units of accounting pursuant to EITF 00-21 since revenue
recognition for each component occurs at different points of time as
follows:
o Product shipment - when delivery occurs and title passes to
the customer.
o Installation and Training Services - when services are
performed.
o Service Contracts - over the term of the contract.
In our evaluation of the arrangements with our customers, we have
concluded that the consideration is reliably measurable because the amount of
the consideration is fixed and there are no general or specific refund rights
included in the arrangement. Revenue for the product shipment is recognized when
title passes to the customer, which is generally upon shipment.
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Each equipment model has standard performance specifications and is not
otherwise customized for the specific needs of a buyer. The Company extensively
tests the equipment against those specifications prior to shipment. The
installation process does not involve changes to the features or capabilities of
the equipment. Separate fair values are charged for installation and training
services and no price reduction would occur in the product price if the customer
were to choose to not have the installation completed by the Company.
Installation revenue is recognized when the installation is complete.
Extended product service contracts are offered to our customers and are
generally entered into prior to the expiration of the Company's one year product
warranty. The revenue generated from these transactions is recognized over the
contract period, normally one to two years. Fair values are charged to customers
based on the type and quantity of systems installed.
We will revise our future filings to address the foregoing issues.
3. Tell us and revise this note in future filings to disclose any special
rights or privileges granted to customers, resellers and distributors, including
customer acceptance and rights of returns, and explain how then rights impact
the timing of revenue recognition.
The Company does not provide any special rights or privileges with
respect to general or specific refund or return rights and does not have
arrangements that include acceptance rights. In these instances, revenue is
recognized when title passes to the customer. This point will be clarified in
future filings.
4. We note that your systems include proprietary software.
a) Please revise future filings to disclose how you account for
the costs related to the proprietary software you sell and
tell us how your current policy complies with SFAS 86.
b) To the extent you sell standalone software packages or
consider software a separate unit of accounting as part of
your multiple-element arrangements with customers, please
explain how your revenue recognition policy complies with SOP
97-2.
(a) Costs related to proprietary software. Costs incurred in creating
computer software are charged to expense when incurred as research and
development until technological feasibility has been established. The Company
has determined that the technological feasibility is established with the
completion of a working model including coding and testing. Software production
costs for computer software used as an integral part of the Company's product
are not capitalized until technological feasibility has been established and all
research and development activities for other components of the product have
been completed. To date, the Company has not incurred any material costs
subsequent to establishing technological feasibility which would be subject to
capitalization.
Costs of maintenance and customer support are charged to expense when
related revenue is recognized or when those costs are incurred. The costs
incurred for duplicating the computer software and documentation are capitalized
in inventory and charged to cost of sales when revenue of those units is
recognized.
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(b) Stand alone software package revenue recognition. The Company
recognizes revenue on stand alone software packages when the following criteria
are met:
o persuasive evidence of an arrangement exists;
o delivery has occurred;
o the fee is fixed or determinable; and
o collectibility is probable.
Note 5, Notes Payable - Page F-13
---------------------------------
5. We note that your notes payable issued to Laurus in 2004 was
convertible into common stock at a price of $1.22 per share while the closing
market price of your stock on the date of issuance was $1.50 per share. Please
tell us how considered the guidance in EITFs 98-5 and 00-27 in accounting for
the transaction, including the beneficial conversation feature that exit.
The initial fixed conversion price of $1.22 per share was established
when the parties entered into an earlier firm commitment upon signing a term
sheet. Under the terms of the agreement, the fixed conversion price was agreed
to be equal to 105% of the average closing price during the 3 trading days with
actual trading volume prior to the signing of the binding Investment Agreement
with the investors.
The conversion price was calculated based on the 3 trading days (with
volume) prior to the April 27, 2004 agreement date as follows:
Trading Date* Closing Price
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April 20, 2004 $ 1.15
April 21, 2004 $ 1.15
April 22, 2004 $ 1.19
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Average 3 day closing price $ 1.16
105% of average 3 day closing price $ 1.22
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* The closing price of the Company's stock on April 23 and April 26 was $1.19
with no trading volume for either day, therefore not calculated in the average
price.
Therefore, the stock conversion price was not "in-the-money" at the
time of the term sheet commitment date and no beneficial conversion feature
existed.
6. Please tell us supplementally and revise future filings to explain how
you accounted for the warrants issued in conjunction with the convertible notes
payable to Laurus. Describe the method you used to value the warrants and any
amounts recorded in paid in capital. Refer to APB 14.
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The warrants issued in conjunction with the convertible notes payable
to Laurus were deemed by management to have no intrinsic value and with no
beneficial conversion privileges at the time of issuance. The warrants were
granted at 115%, 130% and 150% of the fixed conversion price of the convertible
note, which was determined to have no beneficial conversion features by itself.
In negotiating the agreement with Laurus, management assigned no value to the
warrants. Additionally, management believes there is a high likelihood that
these warrants will not be exercised at the end of the exercise term unless the
price of the Company's stock increases significantly. The warrants are not
transferable and the trading volume for the Company's stock is very low.
Accordingly, management concluded that the value of the warrants was nominal.
The Company reviewed its estimate with its auditors who concluded that according
to the Black-Scholes model the value of the warrants was not material and
therefore no amounts have been recorded in paid in capital. Since this was an
estimate it was noted and reported to the audit committee as such under SAS 61
rules.
Item 8, Controls and Procedures - Page 20
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7. We note your statement that your chief executive officer and your chief
financial officer "have concluded the Company disclosure controls and procedures
are adequate and effective..." It does not appear that your certifying officers
have reached a conclusion that your disclosure controls and procedures are
effective. Please revise to address your officers' conclusions regarding the
effectiveness of your disclosure controls and procedures.
In order to address your comments numbers 7 through 12, we intend to
replace the existing language in Item 8A of the Form 10-KSB with the following
language in the Form 10-KSB/A to be filed by the Company"
"As of the end of the period covered by this Report,
management of the Company, with the participation of the Company's
Chief Executive Officer (principal executive officer) and the Company's
Chief Financial Officer (principal financial officer), evaluated the
effectiveness of the Company's "disclosure controls and procedures," as
defined in Rule 13a-15(e) under the Securities Exchange Act of 1934.
Based on that evaluation, these officers concluded that, as of December
31, 2004, the Company's disclosure controls and procedures were
effective to provide reasonable assurance that information required to
be disclosed in the Company's periodic filings under the Securities
Exchange Act of 1934 is accumulated and communicated to the Company's
management, including those officers, to allow timely decisions
regarding required disclosure.
During the quarter ended December 31, 2004, there were no
changes in the Company's internal control over financial reporting that
have materially affected, or are reasonably likely to materially
affect, the Company's internal control over financial reporting."
8. We note your disclosure that your chief executive officer end chief
financial officer have evaluated your disclosure controls and procedures as of a
date "within 90 days prior to the date
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of this report." Please amend your filing to disclose management's conclusion
regarding the effectiveness of your disclosure controls and procedures as of the
end of the period covered by the annual report. Refer to Item 307 of Regulation
S-B and Part III.F of Management's Reports on Internal Control over Financial
Reporting and Certification of Disclosure in Exchange Act Periodic Report
Release No. 33-8238, available on our website at www.sec.gov/rules/final/
33-8238.htm.
See our response to comment 7 above.
9. We note your disclosure that your chief executive officer and chief
financial officer determined that controls and procedures were adequate and
effective "in timely alerting them to materi