SEC Company Response from PAPERCLIP SOFTWARE INCE (CDSG) (CIK 0000946112) (CDSG) — Aug 2, 2005
PAPERCLIP SOFTWARE INCE (CDSG) (CIK 0000946112)
Date: Aug. 2, 2005 · CIK: 0000946112 · Accession: 0001061737-05-000008
AI Filing Summary & Sentiment
File numbers found in text: 000-26598
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PAPERCLIP SOFTWARE, INC.
611 ROUTE 46 WEST
HASBROUCK HEIGHTS, NJ 07604
August 2, 2005
VIA EDGAR
Mr. Stephen Krikorian, Branch Chief
Division of Corporation Finance
U.S. Securities and Exchange Commission
100 F Street, NE
Washington, D.C. 20549
Re: PaperClip Software, Inc. (the 'Company')
Form 10-KSB for the Fiscal Year Ended December 31, 2004
Form 10-QSB for the Fiscal Quarter Ended March 31, 2005
File No. 000-26598
Dear Mr. Krikorian:
Set forth below are our responses to the comments (the "Comments")
contained in the letter of the staff (the "Staff") of the Division of
Corporation Finance of the Securities and Exchange Commission (the "Commission")
dated June 28, 2005 to Mr. William Weiss of the Company (the "Comment Letter")
with respect to the above-referenced filings. The numbered responses set forth
below correspond to the paragraphs of the Comment Letter, which bear the same
numbers.
Annual Report on Form 10-KSB for the Year Ended December 31, 2004
Item 6. Management's Discussion and Analysis or Plan of Operation
Statement Regarding Critical Accounting Policies
1. As indicated in Note 2 to the financial statements, management is
required to make estimates and assumptions that affect the reported amounts of
assets and liabilities and the reported amounts of revenues and expenses during
the reporting period. Further, due to the materiality and possibility of a
change in the near term, as addressed in SOP 94-6, paragraphs 13(a) and (b), the
Company determined that disclosure of the significant estimates referenced
therein was appropriate.
In determining which, if any, of the significant estimates described in
Note 2 to the financial statements also required specific disclosure in the MD&A
discussion as "critical accounting estimates," management considered the
criteria for such disclosure as set forth in SEC Release 33-8350 Sections I.E.
and V. Management determined that the nature of the estimates were such that,
while they were required to be disclosed in Note 2 to the financial statements
pursuant to SOP 94-6, they did not involve material" levels of subjectivity and
judgment necessary to account for highly uncertain matters or the susceptibility
of such matters to change" so as to require additional disclosure as critical
accounting estimates.
Item 8A. Controls and Procedures, page 18
2. Although the Form 10-KSB indicates that the evaluation of controls and
procedures was performed as of a date within 90 days prior to the date of the
filing of the report, such evaluation was in fact performed as of December 31,
2004. This was an error in the Form 10-KSB and will be corrected in future
filings.
Item 10. Executive Compensation
1995 Stock Option Plan, page 26
3. The 1995 Stock Plan allows an Optionee, subject to the approval of the
Plan's administering committee (which currently consists of the Company's full
Board of Directors), to pay the exercise price pursuant to a broker-assisted
cashless exercise program established by the Committee. Although the Plan allows
the above, the Company never established such a program or allowed cashless
exercises. Because this program has not been activated, a broker has not been
identified. As there have been no cashless exercises effected, including no
cashless exercises effected through a broker that is a related party of the
Company, the Company has not been required to consider the criteria in paragraph
244 of EITF 00-23.
Statements of Operations, page 3
4. The salaries and related benefits line item currently reflected in the
statement of operations reflect such expenses that relate to both the selling
and general and administrative functions. All salaries and related benefits
related to research and development were included on the research and
development expenses line item. The salaries and related benefits relating to
the selling and general and administrative functions were presented on a
separate line item because of the materiality of such expenses.
However, after a review of the Staff's comment, in future filings,
including quarterly filings, salaries and related benefits will be included with
the appropriate categories for the current and previous periods. Additionally,
disclosure within the footnotes will be considered to clarify total salaries and
related expenses.
Note 2-Summary of Significant Accounting Policies
Revenue Recognition, page 6
Comments 5-8 will be addressed individually; however, the following is a
brief description of the Company's typical sales process.
Sales created by the Company are through Value Added Resellers ("VARs") and
end users. Such sales are generally driven by the immediate need of the
customers. Normally, VARs do not establish an inventory of the Company's
products, but rather order such products "just in time" to meet the needs of the
customers of the VARs. Sales of each component are either billed separately or
broken out, by item, on each invoice.
Further, the Company has established multiple interacting criteria before
determining when revenue should be recognized. Each criterion is analyzed
individually and in connection with the other criteria.
5. Sales can include elements, such as license, support, installation and
training. Revenues for software sales are recognized upon delivery of the
software and the satisfaction of the other criteria set forth in paragraph 8 of
SOP 97-2. As indicated in Note 2, management has determined, in the case of the
Company's products, any installation and training support provided incident to
software delivery not to be significant. However, all contractual support (i.e.
support billed separately and for a specified time) is deferred and recognized
over the term of such support agreement.
Generally, the Company's sales of its products and services are billed to
customers on various invoices or on a single invoice, in either case detailing
each element and the price thereof to the customer. Pricing of the Company's
products and services are relatively standard among the Company's different
customers, and the Company has experience in selling such elements separately,
enabling the Company to value each element independently. Accordingly, multiple
element arrangements that would require management to estimate the allocation of
one global sales price to each element do not exist. The Company has the ability
to determine the vendor specific objective evidence (VSOE) of fair value for
each element in accordance with paragraph 10 of SOP 97-2. Although management
had determined that, in light of the foregoing, the existing disclosure
adequately described the accounting policies for each element, in future filings
the Company will enhance its disclosure regarding such accounting policies.
6. As addressed above, post delivery obligations which could include
installation and training have been determined not to be significant. If the
agreements did include such obligations and these obligations were deemed
significant, then revenue recognition would be deferred until the services have
been adequately performed.
7. The Company's delivery and payment arrangements do not contain extended
payment terms as defined in paragraph 27 of SOP 97-2. The Company's payment
terms are generally net 30 days.
8. As detailed above, agreements with distributors and resellers are on an
immediate as needed basis. Generally, sales to resellers are symmetrical in that
they have been presold by the reseller to the reseller's customers, and thus
receipts of payments for orders placed by resellers are not contingent on
factors such as the reseller's success in distributing individual units of the
product or the reseller's capitalization. Further, the Company has not had a
practice of refunds, nor has it had agreements that include characteristics such
as credits, contingent payments, price reductions or rebates. Accordingly, after
consideration of the factors enumerated in SOP 97-2 paragraph 30, the Company
typically determines that the fixed or determinable fee and collectibility
criteria for revenue recognition are met upon delivery of software to resellers.
Note 5-Debt, page 10
9. The extinguishment of a portion of accounts payable in fiscal years 2003
and 2004 resulted from the passage of time and the effect of the statute of
limitations. The provision of the statute of limitations that applies to
contracts, which would govern payables to vendors for services rendered,
provides that an action based upon a contractual obligation or liability,
express or implied, must be commenced within six years. Thus, the enforcement of
any claims by such affected vendors would be barred by the statute of
limitations. In making the determination that enforcement was barred by the
statute of limitations, the Company received advice of counsel. Accordingly, the
Company determined that it was legally released from such obligations by the
respective creditors by operation of law, and that it was required under
generally accepted accounting principles to reverse such old accounts payable.
In coming to such determination, the Company considered SFAS 140 paragraph 16 as
well as SFAS 5 (Accounting for Contingencies). Under SFAS 5, if the probability
that a future event will not confirm a loss is remote, then no accrual is
required or permitted. In this case, where the enforcement of the obligations
was barred by the statute of limitations, the probability of a loss was
certainly remote. The applicability of SFAS 140 paragraph 16b and SFAS 5 to the
foregoing fact pattern was also specifically reviewed with the American
Institute of Certified Public Accountants prior to the extinguishment of such
portion of accounts payable.
Pursuant to the request contained in the Comment Letter, the Company hereby
acknowledges the following:
a. The Company is responsible for the adequacy and accuracy of the
disclosure in this filing
b. Staff comments or changes to disclosure in response to staff comments do
not foreclose the Commission from taking any action with respect to the filing;
and
c. The Company may not assert staff comments as a defense in any proceeding
initiated by the Commission or any person under federal securities laws of the
United States.
We hope the above satisfactorily responds to your comments.
Very truly yours,
/s/ William Weiss
William Weiss,
Chief Executive Officer and
Principal Financial Officer
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